Minutes: October 13, 2010

Village of Plain

Village Board Proceedings of October 13, 2010

The Regular Monthly meeting of the Board of Trustees of the Village of Plain was held at the Municipal Building on October 13, 2010. The meeting was called to order by President Ellenbolt at 7:30 p.m.

Roll Call: Raymond Ellenbolt, President; Robert Jewell; Kevin Kraemer; Duane Meise; Robert Neuheisel; and, John Schluter, Trustees. Trustee Cole Brunson was absent.

Others present: Bob Palmer; Laura Graves of the Home News; Officer Chuck Schreiber; Officer Michael Havlik; Shawn Murphy, Green TTEC Director; and, Nick Ruhland, Public Works Director.

Notice of this meeting, along with the agenda, was posted at the following locations in the Village of Plain: the Municipal Building; the Plain Post Office; and, The Peoples Community Bank on Monday, October 11, 2010. Notice was emailed to the Home News and the Baraboo News Republic on the same date.

Meise motioned to approve minutes from the September 8, 2010 Regular Board meeting. Neuheisel seconded. Motion carried.

Kraemer motioned to approve minutes from the September 22, 2010 Special Board meeting. Schluter seconded. Neuheisel abstained. Motion carried.

Agenda Guest

The board discussed the price to purchase and sell the excess dirt from the development of the Honey Creek Business Park. Bob Palmer was present with the desire to sell his 1,500 cubic yards back to the Village. As stated in his easement, for every four yards of fill taken from Palmer’s property he in return gets one yard of black dirt. Palmer has decided that he prefers money instead of black dirt. Meise says dirt goes for a $1.00 a cubic yard. Palmer believes it is selling for more. Palmer would like $5,000. Palmer is OK with the Village going further north with excavation than planned to make it easier for everyone involved. Trustee Schluter pointed out that the Village has excess dirt and not enough money. The Village does not need any more black dirt. Schluter motioned to keep the plan to pay Palmer in 1,500 cubic yards of black dirt. Jewell seconded. Meise abstained. Motion carried.

President Ellenbolt informed the board that Nick Heiser is going to demo the Wachter Avenue house. He would like to take black dirt in lieu of money. Kraemer motioned to designate $1.75 as the price per cubic yard for this transaction. Schluter seconded. Motion carried.

Police Department Report

Officer Schreiber reported that the department has been scaling hours back. There will be an officer on for Halloween. Also, there will be more hours scheduled during deer hunting. Officer Michael Havlik presented information regarding two police campaigns, Drunk Driving, Over the Limit, Under Arrest and Click it or Ticket. By participating in these campaigns it makes the department eligible for equipment grants. There is a chance to win up to a $4,000 grant from a drawing. The grant can go towards a speed board or signage. Officer Havlik presented a plaque for the Drunk Driving, Over the Limit, Under Arrest campaign for the Plain Police Department. President Ellenbolt attended Municipal Court last month. It was enjoyable.

Green TTEC Director Report

Shawn Murphy, Green TTEC Director, reported to the board that they met with the infrastructure contractor last week. Moisture content of the soil is more than anticipated. There was a delay with the underground subcontractor. The EDA review of the building design has taken a lot longer than anticipated. There have been a few extra steps in explaining changes in green systems incorporated into the building. Murphy has received inquiries from prospective businesses for the park and an interested party in the incubator space. A public information presentation has been scheduled on November 17, 2010 at 3:00pm and 6:00pm.

Jewell motioned to approve the Certified Survey Map for the Honey Creek Business Park as presented. Meise seconded. Motion carried.

After review, Schluter motioned to approve the Honey Creek Deed Restrictions and Protective Covenants as presented. Kraemer seconded. Motion carried.

Ellenbolt motioned to approve the Alliant Energy Option #2 proposal for utilities in the Honey Creek Business Park, extending gas and electric through the entire park. Kraemer seconded. Motion carried.

Meise motioned to approve the Builder’s Risk insurance for the Green TTEC Construction with a $5,000 deductible in the amount of $2,991.00. Schluter seconded. Motion carried.

Public Works Department Report

Nick Ruhland informed the board that the pool repairs are almost complete. Painting needs to be done and some work in the spring on the surge tank. Painting needs to be determined. Only the new 30x30 floor would need to be painted. There are lines on the old floor that should be covered. It would be painted in the spring. Get quotes on new floor and also an alternate bid on one coat on the old floor to blend and cover the lines.

Committee Reports

Finance – Schluter

The Finance Committee met with Committee Chairpersons to review budgets on October 6^th. Committees stayed close to the 0% increase. On October 27^th the Finance Committee will meet to review the budget and set wages. Then follow-up with a meeting on November 8^th to fine tune. The Budget Hearing is set for December 1^st.

Police & Parks – Meise

No reports.

Golf, Library & Emergency Government – Neuheisel

No Golf Course Committee Report.

Jeff Harrison has started as the new Library Director. Kathy Kieler acted as Director during the interim. The Friends have a Pie and Pages fundraiser scheduled for October 15^th & 16^th. The Friends plan to repair some shades. They have artwork in storage that they would like to sell by silent auction. Jeff will be looking at long range plan. There are a bunch of volunteers that will be retiring. The library wants to show appreciation to the volunteers.

Sauk County Clean Sweep went well.

Streets, Utilities & RV Court Commission – Kraemer

Water Pumpage for September:

Well No. 1:   506,000

            Well No. 2:   1,726,000

Total for September: 2,682,000 gallons, which was 450,000 gallons less than last year.

Two bacteria samples were sent to the State Lab. Both samples tested safe.

            Monthly fluoride average: 1.26 p.p.m.  

Wastewater Report for September:

            Influent Monthly Average B.O.D.:    123 mg/l

            Effluent Monthly Average B.O.D.:    5          Limit: 15 mg/l

            Influent Monthly Average T.S.S.:      140 mg/l

            Effluent Monthly Average T.S.S.:      9          Limit: 20 mg/l

Monthly Average Nitrogen Ammonia: .112 mg/l      

Limit: 20.0 mg/l Monthly

                        29.0 mg/l Daily

            Total gallons treated: 2,761,700

Streets and Utilities Committees met for budgeting. The Streets would like to fine tune the five year plan fine. Cedar Street will be the street project in 2011. Bids will be sought early in the year. Utilities plans to keep rates the same.

Building – Brunson

No Building Committee

Pool & Ordinance – Jewell

The Pool Committee presented their budget to the Finance Committee. A steering committee meeting needs to be scheduled to start a Friends group.

The Ordinance Committee wants to meet with Building Committee to discuss front and side setbacks.

Development & Planning and Green TTEC – Ellenbolt

The Development and Planning Committee approved the Certified Survey Map for the Honey Creek Business Park and the Honey Creek Deed Restrictions and Protective Covenants.

Other Business

Ellenbolt motioned to set the hours for Halloween trick-or-treating on Sunday, October 31, 2010 from 4:00 to 7:00 p.m.  Jewell seconded. Motion carried.

Kraemer motioned to donate $100.00 to the 2011 River Valley High School yearbook.  Jewell seconded. Motion carried.

Jewell motioned to approve the audit contract for 2010 audit with Johnson Block & Company.  Meise seconded. Motion carried.

Trustee Meise discussed the pavilion roof next. A donation check in the amount of $10,000 from Ed Kraemer & Sons was presented. The price has gone up since the initial quote. It will approximately be $15,547 for materials. It is estimated that 4-5 guys will take a week to put it on. Kraemer motioned to move forwards with the project with the assumption that labor will be between $5,000-8,000. Jewell seconded. Motion carried.

Correspondence  

Trustee Meise has brought to the Village’s attention a place located in Waunakee that sells military surplus for low costs. Participants need to be a municipality or a non-profit organization. If the Village purchases an item, uses it and wants to sell, they maintain first right of refusal.  Nick Ruhland will fill out form to apply for the membership.

Review and Audit of Invoices:

A motion to pay the monthly invoices as presented was made by Jewell. Meise seconded. Motion carried.

Meise motioned to adjourn at 9:34 p.m. Jewell seconded. Motion carried.

Sheila Tafs

Clerk/Treasurer