Minutes: October 10, 2007

Village of Plain

Village Board Proceedings of October 10, 2007



The Regular Monthly meeting of the Board of Trustees of the Village of Plain was held at the Municipal Building on October 10, 2007.  The following members were present: Raymond Ellenbolt, President; David Buchanan; Kevin Kraemer; Gary Leeck; James Liegel; Duane Meise; and, Robert Neuheisel, Trustees.


Others present: Karna Hanna of Sauk County Development Corporation; Erik Henningsgard of General Engineering; Todd Pecha of A-1 Excavating; Shannon Shelton of the Home News; Jeff Nachreiner; Tom Meyer, Chief of Police; and, Nick Ruhland, Public Works Director.


Notice of this meeting, along with the agenda, was posted at the following locations in the Village of Plain: the Municipal Building; the Plain Post Office; and, The Peoples Community Bank on Monday, October 8, 2007.  Notice was emailed to the Home News and the Baraboo News Republic on the same date.


The meeting was called to order by President Ellenbolt at 7:30 p.m.


Buchanan motioned to strike the sentence “The weather has prevented A-1 Excavating from working over the past month.” from page 3, paragraph 2.  Liegel seconded the motion and it carried unanimously.  Buchanan motioned to approve the minutes of the September 12, 2007 Regular meeting. Neuheisel seconded the motion, and it carried unanimously. Next, Meise motioned to approve the minutes of the October 3, 2007 Special Meeting.  Leeck seconded the motion, and then carried unanimously.


Karna Hanna addressed the board regarding an issue that arose earlier this year concerning the Village not being notified of a potential business development opportunity in Sauk County.  Land owners were notified, corporate and municipal, including Ryan Kraemer of Kraemer Brothers. Karna presumed all avenues were covered.  It has been assumed that there was space available in the Industrial Park.  It was later made known that Kraemer Brothers is utilizing a significant portion of the land. Karna was apologetic for the miscommunication on her part and any future business prospects will be directed to the Village President and/or the Village Clerk/Treasurer.  Karna also informed the board that maybe two or three of these opportunities arise in a year and usually the businesses are looking for a “shovel-ready site.”  The board was in agreement that the Village of Plain should have “shovel-ready sites” available.  Karna pleaded with the board about the benefits of being a member of Sauk County Development Corporation.  The businesses in the community have advantages and the Village will continuously informed of what’s going on in the county.  Karna presented the dues structure to the board. Plain is the smallest member of SCDC according to the population factor, therefore has the lowest membership dues.


Erik Henningsgard of General Engineering addressed the board regarding an estimate he generated for warranty funds from A-1 Excavating to be placed in an escrow account.  An intense discussion of A-1’s workmanship took place initially.  A suggestion was made to wait until spring to put the final coat of blacktop on so one round of frost and thaw can take place before the black top is final.  Erik will research escrow documents and consider what would be the best route to take.  Meise motioned to accept the warranty estimate of $86,465 created by Henningsgard and to only put on the binder coarse on Park Avenue and Willow Street and wait until spring for the final coat of blacktop.  This was seconded by Leeck and it carried unanimously.


Erik next addressed the concerns of Park/Willow resident Robert Fredrick sent via email on October 6, 2007.  The sidewalk on the corner is lower than the curb.  The drainage needs to flow properly and if there are problems it will need to be corrected.  Slips from the quarry have been requested to review the contents of the loads that were hauled in for the curb and gutter.  If the driveway approach is not six inches thick, it will be fixed.  The driveway could have been pitched more.  The street width is exactly the same as it was prior to construction.  There was no sidewalk poured between Fredrick’s main sidewalk and the curb, the inspector said not to put it in because of steepness.  This could be put in if that is what the Village wants to do.  Curb-stops are in the curb, sleeves need to be installed between the concrete and the curb-box. President Ellenbolt should forward Henningsgard’s initial findings to Mr. Fredrick with a cover letter.


Jeff Nachreiner was present to discuss parking at his property at 1190 Main Street.  Both residential units are occupied as of October 1, 2007.  This occupancy makes the property in violation of the multi-family code to provide two off-street parking stalls for each unit.  Nachreiner presented three plans for off-street parking at the building.  The board was most fond of plan number two, but would like to have the building inspector’s opinion on the plans.  Delmar Ring should also be contacted for his view regarding vehicles backing up into the alley with his yard adjoining the alley on the other side.  A final decision will be made by Monday and a timeline given with the final decision.



Public Works Department Report


Nick Ruhland informed the board that the parking lot at the Wastewater Treatment Plant and the Village park has been completed by Wilson Creek Excavating.



Police Department Report


Chief Meyer presented the Case Report for September.



Committee Reports


Water & Sewer  - Liegel


Water Pumpage for September:


Well No. 1:      189,000

            Well No. 2:   2,235,000


Total for September: 2,424,000 gallons, which was 569,900 gallons more than last year.


Two bacteria samples were sent to the State Lab.  Both samples tested safe.


            Monthly fluoride average: 1.19 p.p.m.


Wastewater Report for September:


            Influent Monthly Average B.O.D.:    162 mg/l

            Effluent Monthly Average B.O.D.:    12        Limit: 15 mg/l


            Influent Monthly Average T.S.S.:      170 mg/l

            Effluent Monthly Average T.S.S.:      17        Limit: 20 mg/l


Monthly Average Nitrogen Ammonia:  1.25 mg/l     

Limit: 20.0 mg/l Monthly

            29.0 mg/l  Daily


            Total gallons treated: 1,791,300


The Utilities Committee are obtaining estimates on the replacement of the Well House #1 building.  The building has received poor reports for a number of years regarding its condition.



Police & Golf Course – Meise


No Police Committee report.  No Golf Course Committee report.



Parks – Neuheisel


Neuheisel met with Fire Chief Loren Thering regarding the unpainted electrical conduit for the donated ceiling fans at the pavilion.  The decision was made not to paint the conduit.  There have not been any bad comments, so the issue will be dropped.



Finance & Ordinance – Kraemer


The Finance Committee received submitted budgets from the various committees.  A meeting will be held on November 7, 2007 which will include a closed session to set wages for Village Employees. 


No Ordinance Committee report.



Streets & Library Liaison – Leeck


The Library has had its third consecutive month with circulation over 3,000 items.  August 2007 circulation was up over 9% from August of 2006.  The Library will be hosting a Fun Family Fitness program on October 13, 2007.  The meeting room will have the carpets cleaned this month.  Maureen is attending conferences. 


Trustee Neuheisel created an estimate for the reconstruction of American Legion Drive.



Building & Swimming Pool – Buchanan


The Building Committee is working on the Jeff Nachreiner parking situation. 


No Pool Committee report.



Other Business


Buchanan presented a revised building permit schedule intended to become effective November 1, 2007.  General Engineering is adjusting how they are charging the Village and recommended that the Village adopt the new schedule.  The fees are based on square footage.  The Village would now be making a small profit.  Liegel motioned to approve the new building permit fees less the demo permits which need to be addressed by ordinance.  This was seconded by Kraemer, and then carried unanimously.


Kraemer then motioned to donate $100.00 to the 2008 River Valley High School yearbook.  This was seconded by Leeck, and then carried unanimously.


Leeck motioned to set the annual Budget Hearing is for Thursday, November 29, 2007 at 7:00 p.m.  This was seconded by Buchanan, and then carried unanimously.


Kraemer motioned to set the hours for Halloween trick-or-treating on Wednesday, October 31, 2007 from 5:00 to 8:00 p.m.  Seconded by Neuheisel, and carried unanimously.





A $1,000.00 donation from Mike & Patty Knoll along with his parents was given to the Village for the tennis courts.  A thank you has been sent to them by the Village. 



Review and Audit of Invoices:


A motion to pay the monthly invoices as presented was made by Leeck.  Liegel seconded, and then the motion carried unanimously.


General Fund 


Water Utility


Library Fund      


Sewer Department


Golf Course


Wage Reimbursements:




Buchanan motioned to adjourn to at 9:58 p.m.  This was seconded by Liegel, and then the motion carried unanimously.




    Sheila Tafs