Minutes: July 9, 2008

Village of Plain

Village Board Proceedings of July 9, 2008


The Regular Monthly meeting of the Board of Trustees of the Village of Plain was held at the Municipal Building on July 9, 2008.  The following members were present: Raymond Ellenbolt, President; Kevin Kraemer; James Liegel; Duane Meise; Robert Neuheisel; and, Merry Lynn Riek, Trustees. Trustee David Buchanan was absent.


Others present: Michael Leist; Robert Schweiss; Gary Ilminen of the Home News; and, Nick Ruhland, Public Works Director.


Notice of this meeting, along with the agenda, was posted at the following locations in the Village of Plain: the Municipal Building; the Plain Post Office; and, The Peoples Community Bank on Monday, July 9, 2008.  Notice was emailed to the Home News and the Baraboo News Republic on the same date.


The meeting was called to order by President Ellenbolt at 7:30 p.m.


Meise motioned to approve the minutes of the June 11, 2008 Regular Board Meeting. Neuheisel seconded the motion, and it carried unanimously. Riek then motioned to approve the minutes of the June 26, 2008 Special Meeting. The motion was seconded by Meise and it carried unanimously.


Michael Leist of Aces Entertainment addressed the board regarding replacing the business sign at 960 Wachter Avenue. It is planned to use the existing hardware from the Palace’s sign, but the ordinance states that signs need to be 10 feet in height and it’s currently at 9 feet. The board had no problem with using the existing hardware and keeping the sign at the same height. Meise motioned to approve placing the new sign at 9 feet high. This was seconded by Kraemer and it carried unanimously.


The recommendation from the Planning and Development Commission was to approve the variance request of Victor Brey from the limited number of outbuildings for the purpose of a second storage shed. Trustee Liegel motioned to accept the recommendation to approve the variance request and this was seconded by Meise.



Public Works Department Report


Nick Ruhland informed the board on the American Legion Drive reconstruction project. Gasser stated that the may start milling the street this Monday.


There has been water problems on Bridge Road derived from flooding issues. Water sits on the road now. It needs to be regraded by the curb.


The Public Works Department can not wait for FEMA any longer. Decisions need to be made. Flood damaged areas need to be repaired. Pictures have been taken. The board agreed that everything should get done.


The repair of the golf course bridges were discussed in great detail. A Golf Course Committee Meeting will be scheduled for Monday to finalize plans for repair.


A bobcat is needed to rent again for work on Bridge Road, pea gravel replacement on the playground and work around the homerun fence. The board agreed that a bobcat should be rented again.


Highway B is still flooding with small rain showers and it is assumed that silt is built up in the storm sewer. A vacuum truck is coming tomorrow to work on other storm sewer areas. The board agreed that this one should be done too.


The permit application for dredging the creek is very detailed and an engineer will need to help. An estimate from an engineer should be obtained. The board agreed that President Ellenbolt could make a decision on an engineer.



Committee Reports


Water & Sewer  - Liegel


Water Pumpage for June:


Well No. 1:        0

            Well No. 2:   3,192,000


Total for June: 3,192,000 gallons, which was 179,000 gallons more than last year.


Two well samples were sent to the State Lab.  Both samples tested safe.


            Monthly fluoride average: 1.1 p.p.m.



Wastewater Report for June:


            Influent Monthly Average B.O.D.:    123 mg/l

            Effluent Monthly Average B.O.D.:    10        Limit: 15 mg/l


            Influent Monthly Average T.S.S.:      268  mg/l

            Effluent Monthly Average T.S.S.:      14        Limit: 20 mg/l


Monthly Average Nitrogen Ammonia:  .255 mg/l     

Limit: 20.0 mg/l Monthly

            29.0 mg/l  Daily


            Total gallons treated: 5,236,200



Police & Golf Course – Meise


No Golf Course Report.


There was no Police Department Case Report for June.



Parks & Streets– Neuheisel


The park is open and the grassy area is fenced. The ball diamond needs help at the outfield fence and the infield.


The Oak Street terrace that was redone last year is dropping because it was not compacted effectively. An initial phone call to Mega Concrete Construction was not returned. They need to be contacted again.


It was questioned if any trees in a terrace would be acceptable. The Bruce Company could be inquired upon for a recommendation.


One bid for crosswalks came in at $3,700. This estimate is more than expected. Calls will be made to obtain more bids.


The Palace sidewalk has been completed as well as cleaning between their building and the municipal building.


The planning for the 2009 Cedar Street reconstruction needs to commence. An engineer will be needed. Bids should be obtained for engineering.



Finance – Kraemer


The Finance Committee will start meeting in August to analyze the budget. Committees will be directed to get first thoughts on the needs for 2009.



Ordinance & Library Liaison – Riek


The Library security system is in operation. They did have a false alarm already. The reasoning is unconfirmed. The clean-up continues. An analysis was done regarding mold. Carpet is ordered and cosmetic areas are being worked on.


The Ordinance Committee has received info on requests for changes and will be looking into the suggestion.



Building & Swimming Pool – Buchanan


No Building Report


No Swimming Pool Report



Other Business


The board discussed setting loan terms for the American Legion regarding the reconstruction of their parking lot. This issue was tabled because measurements of the parking lot from Gasser did not seem realistic. Nick Ruhland will verify the measurements of the area.


Trustee Meise brought up placing a wind turbine on property in the Village of Plain. He believes there is not an ordinance prohibiting the structures. The ordinances will be reviewed.





No Correspondence.



Review and Audit of Invoices:


A motion to pay the monthly invoices as presented was made by Liegel. Meise seconded, and then the motion carried unanimously.


General Fund 


Water Utility


Library Fund      


Sewer Department


Debt Services


Golf Course


Wage Reimbursements:



Liegel motioned to adjourn to closed session at 8:47 p.m.  This was seconded by Riek, and then the motion carried unanimously.






Sheila Tafs