Minutes: July 11, 2007

Village of Plain

Village Board Proceedings of July 11, 2007




The Regular Monthly meeting of the Board of Trustees of the Village of Plain was held at the Municipal Building on July 11, 2007.  The following members were present: Raymond Ellenbolt, President; David Buchanan; Kevin Kraemer; James Liegel; Duane Meise; and, Robert Neuheisel, Trustees. Trustee Gary Leeck was absent.


Others present: Tom Meyer, Chief of Police; and, Nick Ruhland, Public Works Director.


Notice of this meeting, along with the agenda, was posted at the following locations in the Village of Plain: the Municipal Building; the Plain Post Office; and, The Peoples Community Bank on Monday, July 9, 2007.  Notice was faxed to the Home News and the Baraboo News Republic on the same date.


The meeting was called to order by President Ellenbolt at 7:33 p.m.


Buchanan motioned to approve the minutes of the June 13, 2007 Regular meeting. Kraemer seconded the motion, and it carried unanimously. Next, Kraemer motioned to approve the minutes of the June 13, 2007 Public Hearing for Willow Street and Park Avenue Special Assessments.  Meise seconded the motion, and then carried unanimously.



Public Works Department Report


Nick Ruhland informed the board that the Kubota has a rattle and was taken to McFarlanes’ for repairs.  They spent 12 hours fixing a problem with the drive shaft, but the dilemma still exists.  The manufacturer of the Kubota is willing to give the Village a new drive shaft for it, but the Village would need to pay for labor.  It is uncertain whether or not to fix it right now.


The Town of Franklin will be mowing the creek banks on the golf course monthly.  The Village will help them out when needed as an exchange.


A-1 Excavating is working on Willow Street and Park Avenue.  They hit a 6” clay tile sewer main that was not on the Village maps. The tile, approximately 200 feet in length, needs to be repaired or replaced at an estimated cost of $8,600.00 including a man hole.  If it is just repaired and there is a problem in the near future because it is inaccessible, the street would need to be removed to access the tile and then patched costing the Village even more money.  Considering, the street will be new, it would be in the best interest of the Village to replace the clay sewer tile.  Liegel motioned to replace the 200 feet of tile for an estimated $8,600.00.  This was seconded by Neuheisel and carried unanimously.



Police Department Report


Chief Meyer presented the Case Report for June.  



Committee Reports



Water & Sewer  - Liegel


Water Pumpage for June:


Well No. 1:      336,000

            Well No. 2:   2,677,000


Total for June: 3,013,000 gallons, which was 749,200 gallons more than last year.


Two bacteria samples and two well samples were sent to the State Lab.  All samples tested safe.


            Monthly fluoride average: 1.16 p.p.m.


Wastewater Report for June:


            Influent Monthly Average B.O.D.:    237 mg/l

            Effluent Monthly Average B.O.D.:    9          Limit: 15 mg/l


            Influent Monthly Average T.S.S.:      240 mg/l

            Effluent Monthly Average T.S.S.:      10        Limit: 20 mg/l


Monthly Average Nitrogen Ammonia:  .0719 mg/l   

Limit: 20.0 mg/l Monthly

            29.0 mg/l  Daily


            Total gallons treated: 1,231,400



Nick talked to the PSC and they recommended that the Village apply for the regular rate increase.  The Village is drastically low with the return being a little over 3%.  The PSC suggested that it be about 6% rate of return.  Other charges for water need to be reviewed as well.  It is only $400 to hook-up to the Village water system.  This current fee is much lower than what it actually costs the Village.  The Village will go through the process later this year. 


Liegel also suggested that the board decide if utilities or streets should pay for the non-TIF eligible costs.  General Engineering should be contacted to decipher these costs.



Police & Golf Course – Meise


No Police Committee report.


No Golf Course report.



Parks – Neuheisel


The fans have been installed in the Pavilion, however they are not painted yet.  The Fire Department implied that it would be completed before the 3-Day Celebration.



Finance & Ordinance – Kraemer


The Ordinance Committee will be meeting on July 25, 2007 to address the curb and gutter approach issues.


The Finance Committee will meet in early August about strategies for the budget.



Streets & Library Liaison – Leeck


No reports.



Building & Swimming Pool – Buchanan


There were two building permits in the past month.


The Luau at the Pool was a moderate success.  Jean has resigned her position as Special Events Coordinator.  Chelsey Kraemer, the Head Lifeguard will be in charge of Swim Team and swimming lessons.  Nicole Bettinger, the Assistant Head Lifeguard will take care of the water aerobics and special events.  A sound system is being looked into for the pool.  A new backboard was purchased to be up to code and the diving board has been installed. 



Other Business


At the last meeting Liegel presented a new Personnel Policy and changes to the employee benefits plan.  A few changes in terminology have been made with no changes to the intentions of the policy.  The primary change to benefits is PTO Time (Personal Time Off) accumulating at each payroll instead of the current Vacation, Personal and Sick Leave being given on January 1st of each year.  Also changes to future employees maximum banked hours and percentage of health insurance paid.  The new Personnel Policy consists of Sexual and Other Harassment, Electronic Communications, Computer and E-mail use, Alcohol and Other Drugs and Wisconsin FMLA Policy.





Many letters from Ralph Ruhland have been received.  Different issues have been brought up and have been addressed by Village personnel. 



Review and Audit of Invoices:


Buchanan motioned to pay Voucher #9347 payable to L.W. Allen, Inc. in the amount of $259.19 and Voucher #9354 payable to Nachreiner Plumbing, Heating & Air in the amount of $386.14 from the Sewer Parts Replacement Fund.  This was seconded by Liegel, and then carried unanimously.


A motion to pay the monthly invoices as presented was made by Liegel.  Meise seconded, and then the motion carried unanimously.


General Fund 


Water Utility


Library Fund      


Sewer Department


Debt Services


Golf Course


Wage Reimbursements:




Buchanan motioned to adjourn to closed session at 9:17 p.m.  This was seconded by Kraemer, and then the motion carried unanimously.





Sheila Tafs