Minutes: Special Mtg May 21, 2008

Village of Plain

Special Village Board Meeting of May 21, 2008


A special meeting of the Board of Trustees of the Village of Plain was held at the Municipal Building on May 21, 2008.  The following members were present: Raymond Ellenbolt, President; Kevin Kraemer; James Liegel; Duane Meise; Robert Neuheisel; and, Merry Lynn Riek, Trustees. Trustee David Buchanan was absent.


Others present: Steven Zach of Boardman Law Firm; Duane Ruhland; and, Nick Ruhland, Public Works Director.


Notice of this meeting, along with the agenda, was posted at the following locations in the Village of Plain: the Municipal Building; the Plain Post Office; and, The Peoples Community Bank on Monday, May 19, 2008. 


The meeting was called to order by President Ellenbolt at 5:47 p.m. The purpose of this meeting is to discuss and act on appointing a citizen to the Utilities Committee; No Fault Sewer Back-Up insurance; Pay Application No. 4 from A1 Excavating for the TIF project; and, adjourn to closed session for consideration of employment, promotion, compensation, or performance evaluation data of the Police Department.


Liegel motioned to appoint Tim Cummings to the vacant Utilities Committee citizen position. This was seconded by Meise and it carried unanimously.


Nick Ruhland enlightened the board regarding the history of sewer back-ups in the Village of Plain. Most back-ups occur in the lateral, which is not covered in the package option available by the League of Municipalities Insurance because laterals are owned by the property owner. The insurance coverage is only for sewer main back-ups. Ruhland recalled two incidents of main back-ups in his years of service. The mains receive regular maintenance. The board agreed the insurance add-on was not practical.


The board next discussed pay application #4 from A1 Excavating for the TIF project. This pay application is for the water main cost that was held over the winter months to observe if the street was going to settle because of lack of compacting. It is believed that if they are paid for this portion of work, they will come back to finish up the project. A walk-thru is set up for Wednesday, May 28, 2008 at 10:00 a.m. to create a final punch list for A1 Excavating. Liegel motioned to approve pay application #4 in the amount of $46,319.44. This was seconded by Meise and carried unanimously.


Liegel motioned to adjourn to closed session at 5:55 p.m. This was seconded by Meise and it carried unanimously. The board returned to open session from closed session at 6:33 p.m.


Meise motioned to authorize the Village President to confer with legal counsel to draft an amended employment contract for the Chief of Police to include provisions related to the expected hours and location of work and authorization for time off; to review that draft with the Chief and present it to the Board for final approval. This was seconded by Neuheisel and it carried unanimously.


Liegel motioned to adjourn the meeting at 6:35 p.m. Kraemer seconded the motion and it carried unanimously.


Sheila Tafs