Minutes: May 13, 2009

Village of Plain

Village Board Proceedings of May 13, 2009

The Regular Monthly meeting of the Board of Trustees of the Village of Plain was held at the Municipal Building on May 13, 2009.  The following members were present: Raymond Ellenbolt, President; David Buchanan; Robert Jewell; James Liegel; Duane Meise; Robert Neuheisel; and, Merry Lynn Riek, Trustees.

Others present: Dennis Tweedale and Mike Zagrodnik of the League of Municipalities Mutual Insurance Company; Joel Gaalswyk, Sauk County Board Supervisor; Officer Marty Prem; and, Nick Ruhland, Public Works Director.

Notice of this meeting, along with the agenda, was posted at the following locations in the Village of Plain: the Municipal Building; the Plain Post Office; and, The Peoples Community Bank on Monday, May 11, 2009.  Notice was emailed to the Home News and the Baraboo News Republic on the same date.

The meeting was called to order by President Ellenbolt at 7:30 p.m.

Liegel motioned to approve the minutes of the April 8, 2009 Regular Board Meeting. Meise seconded the motion, and it carried unanimously. Meise then motioned to approve the minutes of the April 15, 2009 Special Meeting. The motion was seconded by Neuheisel and it carried unanimously. Finally, Buchanan motioned to approve the minutes of the April 29, 2009 Special Meeting. The motion was seconded by Jewell and it carried unanimously.

Joel Gaalswyk, the Village representative on the Sauk County Board was available for questions. Trustee Liegel inquired as to why Gaalswyk voted against the county helping with the repair of the decrepit wall on Main Street. The county has been unresponsive to repairing the wall even though the wall is in their right-of-way. Gaalswyk does not believe there is a hazard with the wall. He was reminded of the heavy rains in the last two years. The excess water in the ground is putting even more pressure on the increasingly weakening wall. The Village has made a good faith effort to work with the County. If something were to happen, the County is liable. A lawsuit has been filed by the Village against the County to take responsibility of the wall.

The Department of Transportation has been working with Edward Kraemer & Sons for a location for their GPS monument. They will not be attending the meeting.

Police Department Report

Officer Marty Prem presented Chief Kevin Wilken’s report. All shifts are random. There have been ten warnings and two citations for speeding, one OWI, unlicensed dog notice warnings were sent out and some worthless checks have been dealt with. There have been no criminal complaints. The squad is being kept in Spring Green. It is only being driven back and forth with an occasional stop at the Spring Green Police Department. There was one instance where it was driven to an assist with SGPD because the off duty officer was returning to Spring Green after a Plain shift. The Police Department has been upgraded with a new computer and records management program.

The speed limit coming into the Village on Highway B from the east is not consistent. Then county needs to fix it. Joel Gaalswyk will talk to the County Highway Commission.

Public Works Department Report

The pool is cleaned and filled with water. The boiler will be turned on Thursday so it is heated by opening day.

There was an assumed sewer break in the alley by The Kraemer Company. An old concrete holding tank was discovered where the pipes were angled around it that was causing the problem. A new straight pipe was installed to fix the problem.

Asphalt patching will be taken care of as soon Scott’s Construction starts producing asphalt for the season.

The Department of Transportation has approved the permit to repair storm sewers in, around and under Highway 23. A contractor will need to be hired for the repair.

Upgrades to the Village infrastructure, since last years flooding, have showed signs of improvement. Warning calls from the WWTP for small rains have been eliminated.

Main Street, from Highway 23 to St. Luke’s Avenue, needs to be closed approximately from 9:00 a.m. to 10:00 a.m. on Memorial Day for American Legion services at the Veteran’s Memorial Park.

Committee Reports

Liegel motioned to accept President Ellenbolt’s Committee appointments, with one change: Trustee David Buchanan will be on the Development & Planning Commission in place of James Liegel. This was seconded by Buchanan, and then carried with Meise voting no.

Building & Swimming Pool – Buchanan

The Pool will be opening on Saturday, May 23^rd. A quote was received to recoat (sandblast and repaint) the pool for $22,000. The new drain is going to cost $18,700. Trustee Buchanan feels these costs are considered to be spending bad money because of intentions to build a new pool. It is time to start looking into building a new pool.  Buchanan stressed the need for the Parks, Pool and Finance Committees to meet to discuss moving forward with the Park Master Plan.

No Building Committee report. 

Police – Meise

The Spring Green Police Department is doing a good job.

Golf & Parks – Neuheisel

There was a Golf work day last Saturday. Thank you to everyone that helped.

The summer sign-up for the Rec Program was down by about 50% this year. Rec Director Nicole Ring will need to structure the program according to her abilities.

Neuheisel asked for thoughts on creating a Park Association do get opinions regarding the Rec Program and the pool. We need to find out what’s causing the low turn out. Buchanan recognized that the kids are getting older and there is not as many. Kids aren’t getting interested in golf because of lack of direction and enthusiasm.

Drain tile has been installed in the park. A back stop was put in. The pitching machine is currently not working and needs to be looked at.

Finance & Library Liaison – Riek

No Finance Committee report.

The Library is holding a walk-a-thon on Saturday May 16^th at 9:00 a.m. There is also a walking for fitness program where participants will receive a pedometer. Children’s book week is the week of May 11^th. There was a children’s bedtime story program on May 12^th.

Water & Sewer - Liegel

Water Pumpage for April:

Well No. 1:      602,000

            Well No. 2:   1,390,000

Total for April: 1,992,000 gallons, which was 253,000 gallons less than last year.

Two bacteria samples and two well samples were sent to the State Lab.  All samples tested safe.

            Monthly fluoride average: 1.27 p.p.m.

Wastewater Report for April:

            Influent Monthly Average B.O.D.:    146 mg/l

            Effluent Monthly Average B.O.D.:    15.4     Limit: 15 mg/l (Violation)

            Influent Monthly Average T.S.S.:      112 mg/l

            Effluent Monthly Average T.S.S.:      8.5       Limit: 20 mg/l

Monthly Average Nitrogen Ammonia: .6709 mg/l    

Limit: 20.0 mg/l Monthly

                        29.0 mg/l Daily

            Total gallons treated: 3,246,600

The Utilities Department has purchased a couple of radios for Public Works that has access to the county and the fire department that will aid in emergency situations. Also two sump pumps were purchased for emergencies.

An agreement has been made with Visu-Sewer to televise 3,000 linear feel annually to find problem areas. Upgrades will alleviate concerns regarding gallons of water pump versus gallons of water treated. Visu-Sewer just lined 340 feet down by the park.

The flow at the WWTP has about 60% leeway. The BOD level is tight and is the most concern.

Streets & Ordinance – Jewell

Construction on Cedar Street will start in early July. The 5-year plan will be reviewed and updated.

The Ordinances need a lot of work.

Other Business

Liegel motioned to approve the League of Wisconsin Municipalities Mutual Insurance Company as the Village’s insurance carrier for the period from June, 2009 through May, 2010.  This was seconded by Jewell, and then carried unanimously.

Neuheisel motioned to approve the following establishment liquor licenses for the period from July 1, 2009 through June 30, 2010.  This was seconded by Riek, and then carried unanimously.

            Renewal of Class “B” Beer and Class “B” Liquor to:

                        Aces Entertainment, L.L.C.

                        American Legion Post #398, Delbert Meise, agent                           

                        Leroy Gruber

                        I-Diehl Tap, L.L.C., Emil Diehl, agent

                        Allen Ring

            Renewal of Class “A” Beer and Class “A” Liquor to:

                        The Cheesemaker #1 Inc., Constance Schweiss, agent

                        Phil’s River Valley Supermarket, Inc., Lewis Bettinger, agent

            Renewal of Class “A” Beer to:

                        Consumer’s Co-Op Oil Co., Daniel Baun, agent

                        Plain Kwik Stop, Inc., Dwayne Faber, agent

Riek motioned to approve St. Luke’s temporary picnic liquor license and the temporary operator licenses for Kristine Herbrand, Karl Kraemer, Julie Lins, Tim Lins, Sue Ruhland, and Ty Ruhland. This was seconded by Jewell, and then carried unanimously. 

Liegel motioned to appoint Sheila Tafs as Clerk/Treasurer for the period ending April 30, 2011.  This was seconded by Buchanan.  The motion to appoint the Clerk/Treasurer was unanimous.

Liegel motioned to hire Pat Leifker as a temporary Deputy Clerk/Treasurer. This was seconded by Meise and carried unanimously.

Meise motioned to hire Justin Tafs for the Golf Course Maintenance worker position and the Golf Course Starters as follows: Olivia Bergman, Craig Hollman, Chelsey Raught, Garrett Riek, and Ryan Ring. This was seconded by Buchanan, and carried with Riek abstaining. 

Buchanan motioned to adopt Resolution #2009-03, concerning the Compliance Maintenance Annual Report.  This was seconded by Meise, and carried unanimously.

Behind Aces on Village property is old chairs and miscellaneous items that are unsightly. Aces should be contacted to remove the items.

The EDA grant application is still being filled out. Gail has involved State Senator Dale Schultz with the process.

Correspondence  

No Correspondence.

Review and Audit of Invoices:

Liegel motioned to pay Voucher #11076 payable to L.W. Allen, Inc. in the amount of $1,933.85 from the Sewer Parts Replacement Fund.  This was seconded by Buchanan, and then carried unanimously.

A motion to pay the monthly invoices as presented was made by Meise. Jewell seconded, and the motion carried unanimously.

Buchanan motioned to adjourn to closed session at 8:55 p.m.  This was seconded by Meise, and then the motion carried unanimously.

Sheila Tafs

Clerk/Treasurer