Minutes: August 11, 2010

Village of Plain

Village Board Proceedings of August 11, 2010



The Regular Monthly meeting of the Board of Trustees of the Village of Plain was held at the Municipal Building on August 11, 2010. The meeting was called to order by President Ellenbolt at 7:30 p.m.


Roll Call: Raymond Ellenbolt, President; Cole Brunson; Robert Jewell; Kevin Kraemer; Duane Meise; Robert Neuheisel; and, John Schluter, Trustees.


Others present: Dennis Alt; Tammy Alt; Todd Feiner; Richard Nachreiner; Kim Stephens; Steve Stettler; Pete Giese of the General Engineering; Josh Straka of Strand Associates; Dr. Roger Bussan; Laura Graves of the Home News; Officer Chuck Schreiber; Shawn Murphy, Green TTEC Director; and, Nick Ruhland, Public Works Director.


Notice of this meeting, along with the agenda, was posted at the following locations in the Village of Plain: the Municipal Building; the Plain Post Office; and, The Peoples Community Bank on Monday, August 9, 2010. Notice was emailed to the Home News and the Baraboo News Republic on the same date.


Meise motioned to approve minutes from the July 14, 2010 Regular Board meeting. This was seconded by Schluter and carried unanimously.



Agenda Guests


Dennis Alt will be present to secure approval of a building permit for a deck. Alt had a survey done and the lot line is about where he thought it was. Pete Giese stated that he sees no problem with the permit as long as he maintains the 10 foot setback. Meise motioned to approve the permit. Brunson seconded the motion and it carried with Kraemer in opposition.


Josh Straka of Strand Associates was present for discussion and action on the payment of final retainage for Iverson Construction, LLC for the 2009 Cedar Street Project. Straka recommends paying the retainage amount due of $3,803.95. All items from the checklist this spring have been completed. Jewell motioned to pay $3,803.95, Neuheisel seconded. Motion carried.


The bid for Honey Creek Business Park Contract 1-2010 was discussed next. A total of 40 plan sets were pulled for the contract with 11 bids submitted for opening. Meise was low bidder after review of the bids. The EDA has to approve the contractor. There is an overrun in cost. Ways to cut costs will be looked into. Seven permits are in place. There is a slight setback with one permit because the DNR wants more archeological studies to the properties to the north. Ellenbolt motioned to approve Meise Construction as the low bidder on the condition of EDA approval. Jewell seconded. Meise abstained. Motion carried.


Straka presented geotechnical proposals for Honey Creek Business Park. Three proposals were received. CGC, Inc. is low bidder with $10,500 as proposed. Jewell motioned to approve CGC, Inc. as the low bidder. Kraemer seconded. Motion carried.


Dr. Roger Bussan was present to report on the Resource Planning Team for the River Valley School District. Bussan believes the school does not care about the tax payer. Our school system wants to improve socialization and has a lack in education. He believes that River Valley is running a “Cadillac System” meaning they spend more than the state requires. Bussan thinks Plain Elementary will be gone in two years. Bussan suggested that Plain should think about forming their own school district. We could get a better education for less money. He suggested forming a Committee to start looking at statistics. Bussan told the board to think about a committee to propose a school district for Plain.



Green TTEC Report


Shawn Murphy, Green TTEC Director reported to the board that the Green TTEC building is in the final design stages. There have been a few minor changes to building. We are trying to meet budget and LEED certifications. The plan is to send out to bid in early September. The Village Board will approve in late September. We will break ground in mid-October. This will have an estimated completion in July 2011. Murphy has been working closely with John Alt and Kim Kaukl. MATC has a strong interest in using the facility. They have been discussing partnering with area school districts to create a duel credit for high school and technical students. Funding is the critical issue. The Department of Workforce Development has provided funding for building trade courses for youth apprentice programs. A package has to work for the Village and its users. Murphy has drafted of protective covenants. Development & Planning reviewed and suggested changes. The document will be brought to the board for approval when finalized. Murphy is working towards green certification. A Graphic Artist has designed some logo ideas.



Police Department Report


Officer Schreiber had no report. Murphy relayed to the board that he received a called commending Officer Schreiber’s professionalism.



Public Works Department Report


Nick Ruhland reports involve all the committees.



Committee Reports


Finance – Schluter


The Finance Committee’s budget efforts will begin September 1st.



Police & Parks – Meise


No report.



Golf, Library & Emergency Government – Neuheisel


The Golf Course Committee will meet on Saturday.


Maureen Palmer, Library Director is quitting. Her last day will be September 10th. The Library Board is in the process of looking for a new Director. Linda Paulus is retiring from the Library after many years. Zwettler stepped down as president and Merry Lynn Riek has stepped into the position. June 2010 circulation is up 10% from last year June.



Streets, Utilities & RV Court Commission – Kraemer


Water Pumpage for July:


Well No. 1:   1,038,000

            Well No. 2:   3,313,000


Total for July: 4,351,000 gallons, which was 1,331,000 gallons more than last year.


Two bacteria samples and two well samples were sent to the State Lab. All samples tested safe.


            Monthly fluoride average: 1.19 p.p.m.


Wastewater Report for July:


            Influent Monthly Average B.O.D.:    167 mg/l

            Effluent Monthly Average B.O.D.:    10        Limit: 15 mg/l


            Influent Monthly Average T.S.S.:      355 mg/l

            Effluent Monthly Average T.S.S.:      15        Limit: 20 mg/l


Monthly Average Nitrogen Ammonia: .312 mg/l      

Limit: 20.0 mg/l Monthly

                        29.0 mg/l Daily


            Total gallons treated: 2,959,600



The RV Court Commission met. There is positive feedback. Plain’s revenue from June fines was $800. Since the judge’s salary was increased, The Committee members agree that the Court Clerk should be raised too. It should be an increase of $75 per month. The Court budget was discussed and only wages and travel will change. It is a $12,000 total budget and will be based on population. Plain would pay for a third of the costs or approximately $4,000. Kraemer motioned to increase the Court Clerk’s salary by $75 per month. Jewell seconded. Motion carried.


Laser Construction will be starting the intersection of Meadow Lane and Honey Creek Drive soon. Two manholes on Crestwood Drive have been added to this year’s street projects.


The new dehumidifier at the WWTP has allowed Nick to do painting upgrades. Nick is getting a price on a needed pump.



Building – Brunson


The Building Committee met earlier with the Ordinance Committee and Development & Planning. Setbacks and clarifying requirements were discussed. Building permit requirements need to be incorporated into the Ordinances. The Committees would like to see the requirements added to the President’s letter at the end of the year.



Pool & Ordinance – Jewell


The pool is still losing between 45,000-55,000 gallons per day. A date needs to be set for closing the pool. Badger Swimpools proposed $110,000 for fixing the pool. They would alleviate groundwater and then come back and replace the basin with taking out as many joints as possible. The other option will cost $40,000 to fill in the deep end. Badger and Neumann believes there would be too much pressure underneath for a liner to work. A Friends of the Pool/Park would like to be formed for starting the Park Master Plan.



Development & Planning and Green TTEC – Ellenbolt


Everything is moving well with the EDA.



Other Business


The board then discussed what direction to take with the non-resident sewer customers and the PSC determination. The attorney believes the sewer line is the Village’s line. He also says that the PSC does not have the right to make a determination. The Ordinance says we can unhook them. Meise motioned to proceed to court on grounds of the contract or the Ordinance or send a letter for disconnection whatever is appropriate according to the attorney. Ellenbolt seconded. Roll call vote: Ellenbolt – Yes; Brunson – Yes; Jewell – Yes; Kraemer – Yes; Meise – Yes; Neuheisel – Yes; Schluter – Abstain. Motion carried.


Jewell motioned to grant approval for operator’s licenses for Raymond Ring and Ryan Ring for the period ending June 30, 2011. Kraemer seconded. Motion carried.


The property at 1055 Wachter Avenue has a purchase price is $27,250 plus $2,000 commission. A grant was received for $36,000. Jewell motioned to purchase 1055 Wachter Avenue. An ad is being put together for the demolition. Schluter seconded. Motion carried.


Schluter motioned to approve Resolution 2010-04, “Adopting a Citizen Participation Plan” for the CDBG Grant. Neuheisel seconded. Motion carried.


Meise read the second reading of Ordinance 169-10, an Ordinance annexing the territory of the River Valley Veterinary Clinic. Meise motioned for to approve Ordinance Number 169-10. Kraemer seconded. Motion carried. This Ordinance will be published on August 18, 2010 and take effect on that date.





No correspondence.



Review and Audit of Invoices:


Jewell motioned to pay Voucher #12190 payable to L.W. Allen, Inc. in the amount of $1,572.57 from the Sewer Parts Replacement Fund.  Kraemer seconded. Motion carried.


A motion to pay the monthly invoices as presented was made by Kraemer. Jewell seconded. Motion carried.



General Fund 



Debt Services



Library Fund      



Water Utility



Green TTEC



Sewer Department



TIF #2



Golf Course








Wage Reimbursements:







Ellenbolt motioned to adjourn at 9:15 p.m. Meise seconded. Motion carried.





Sheila Tafs