Minutes: Special Mtg June 26, 2008

Village of Plain

Special Village Board Meeting of June 26, 2008


A special meeting of the Board of Trustees of the Village of Plain was held at the Municipal Building on June 26, 2008.  The following members were present: Raymond Ellenbolt, President; David Buchanan; James Liegel; Duane Meise; Robert Neuheisel; and, Merry Lynn Riek, Trustees. Trustee Kevin Kraemer was absent.


Others present: Josh Straka of Strand Associates, Inc.; Erik Henningsgard of General Engineering; Gary Ilminen of the Home News; Mary Francis Nachreiner; Mary Jayne Liegel; Wayne Dearborn; Eugene Hausner; and, Joe Prem.


Notice of this meeting, along with the agenda, was posted at the following locations in the Village of Plain: the Municipal Building; the Plain Post Office; and, The Peoples Community Bank on Tuesday, June 24, 2008. Notice was emailed to the Home News and the Baraboo News Republic on the same date.


The meeting was called to order by President Ellenbolt at 6:30 p.m.


Trustee Riek motioned to adopt Resolution 2008-05, a Disaster Declaration for flooding in the Village of Plain on June 4-12, 2008. This was seconded by Meise and it carried unanimously.


The board then discussed hiring an Independent Consultant to assess the damage at the library. The insurance company recommended hiring a professional cleaner to ensure that there would be no repercussions with mold later because of insufficient cleaning. It is believed that a professional cleaner would also give an evaluation of the premise to guarantee their work. An independent consultant would be doubling up on the service. Buchanan motioned for the library to subcontract a professional certified cleaning company that is approved by the insurance company. Neuheisel seconded the motion and it carried unanimously.


Erik Henningsgard of General Engineering addressed the board regarding a recent survey of the Well House #1 building to determine the location of the property line between the Old Franklin Town Hall and the Well House. The property line is roughly three feet into the existing Well House #1 building. The Haag building to the South is slightly on the Village’s property. That building is 7½ feet away from the current Well House. After discussing options, Trustee Liegel proclaimed that the Utilities Committee decided at a meeting that the proposed Well House #1 building would be built on the property line.


Jason Jackson, the designer of the building, was teleconferenced in by Henningsgard to answer a few questions. Buildings need to be 10 feet away from a property line in order to not have a fire rated wall. The current estimates of the Well House include fire walls on the north and south sides of the building. The plans are already designed to include 10 feet of one hour fire rated assembly in the roof on the north side of the building because of the Old Franklin Town Hall’s building height.


The building plans can be changed, but the well itself is stationary. The Old Franklin Township Historical Society requested that the Water Utility only build around the well and leave the rest as green space. This request is not an option, storage is needed by the Village. Franklin Township Chairman Joe Prem suggested centering the building between the Old Town Hall and the Haag building. The Village Board compromised with an idea to allow five feet on either side of the new building. Trustee Buchanan also suggested carriage house doors to complement the historic Old Town Hall. Nick Ruhland should be conferred with before any final decisions are made.


Josh Straka of Strand Associates answered board questions regarding contents of the draft version of the Park Master Plan. There were concerns regarding the current location of the park with the recent flooding. Dealing with considerable water levels occasionally does not make it necessary to move the park to higher ground. The Park Master Plan contains a drainage plan that will drain the park more rapidly than it does currently. Buchanan motioned to adopt Option 1 of the draft. This was seconded by Neuheisel and it carried unanimously.


Riek motioned to grant approval for operator’s licenses for Chelsea M. Diehl, Emily E. Diehl and Hannah L. Frank for the period ending June 30, 2009 and was seconded by Neuheisel. The motion carried unanimously. 


Trustee Liegel informed the board that the Wastewater Treatment Plant needs to be more prepared for heavy rains. A larger pump is needed, perhaps a four inch pump. A portable generator would be needed because of the lift station. Nick needs to have access to the Internet at the WWTP for communication purposes during emergencies. He also needs to be able to communicate with the Fire Department via handheld radio. A procedure for emergency response needs to be set up for natural disasters. Some initial ideas were discussed.



Other Business


A new resident to the Village of Plain, Kristen Dischler, complimented the Village regarding her receipt of the Welcome Packet.


President Ellenbolt would like a fax phone line installed in the Clerk/Treasurer’s office. Right now everyone shares one fax in the Police Department. There were no objections from the board.


The new owners of the Palace would like the sidewalk on the north side of their building as well as placing coldmix down between their building and the Municipal Building completed by July 10th. Their remodeling in that area will be completed by then and they do not want water to drain into their building at that point. When these tasks are completed, the Village will bear no more responsibility.


Cottonwood trees in the park are creating a hazard for The Kraemer Company. The cottonwood fuzz is sticking to items in their shop causing problems. These trees will need to come down sooner than planned.


People are complaining about a semi-truck being parked on Clover Street and not being moved. The Ordinance Committee should look into this problem.


Meise motioned to adjourn to closed session at 8:47 p.m. This was seconded by Liegel, and the motion carried unanimously.






Sheila Tafs