Minutes: September 8, 2010

Village of Plain

Village Board Proceedings of September 8, 2010


The Regular Monthly meeting of the Board of Trustees of the Village of Plain was held at the Municipal Building on September 8, 2010. The meeting was called to order by President Ellenbolt at 7:30 p.m.


Roll Call: Raymond Ellenbolt, President; Cole Brunson; Robert Jewell; Kevin Kraemer; Duane Meise; Robert Neuheisel; and, John Schluter, Trustees.


Others present: Laura Graves of the Home News; Officer Chuck Schreiber; Shawn Murphy, Green TTEC Director; and, Nick Ruhland, Public Works Director.


Notice of this meeting, along with the agenda, was posted at the following locations in the Village of Plain: the Municipal Building; the Plain Post Office; and, The Peoples Community Bank on Monday, September 3, 2010. Notice was emailed to the Home News and the Baraboo News Republic on the same date.


Meise motioned to approve minutes from the August 11, 2010 Regular Board meeting. This was seconded by Kraemer and carried unanimously.



Planning & Development Hearings


The recommendation from the Planning and Development Commission was to approve the petition of Paul & Lisa Davis for a setback variance, for the purpose of construction of a storage shed at 1070 Nachreiner Ave. Ellenbolt motioned to accept the recommendation to approve the variance, Meise seconded. Motion carried.


The Planning and Development Commission recommended to the board that the recently annexed territory by the ratification of Ordinance 169-10 be assigned zoning of Business/Commercial District. Meise made the motion to assign zoning of Business/Commercial District. Schluter seconded. Motion carried.


Green TTEC Director Report


Shawn Murphy, Green TTEC Director reported to the board that there has been a slow but sure progress with the EDA. Today, the EDA approved the Meise contract. The last permit needed was also approved for the project. Meise plans to start in about a week. The building design is currently in review with the EDA. They initially found 27 items that need modification. An effort is being made to incorporate as many green technologies as possible that is the best benefit to the building. Murphy has needed to go through some extra justifications for not using some green systems from the original application. Murphy discussed some of the green technology planned for the building.

MATC will still utilize the building, but scaled back from original intent. The logo designs have been revised. The protective covenants have been revised and need to review with the Development and Planning Commission. It is hopeful that the bids for the building will go out in two weeks. The award would then take place at the October board meeting and construction would start on November 1st.



Police Department Report


Officer Schreiber reported that hours are scaled back a little. Meise is happy to see presence at the schools.



Public Works Department Report


Nick Ruhland received a complaint from resident regarding water. The DNR should be contacted if there is a real problem. The resident states that there is black material coming out of the water pipes. Other similar incidents have suggested that piping in the home is typically the problem. The Village does not have a problem elsewhere. Another resident had a similar problem recently and the resident had gotten a cheap faucet that was bleeding into the water. Ruhland is sure the problem is the resident’s house piping.


The Honey Creek Drive/Meadow Lane project should be complete by late this week or early next week. The two inlets on Crestwood Drive are complete. The contractor used the old inlets, so cost will be reduced.


The intersection survey was completed by the Department of Transportation regarding Highway 23 and Highway B. There is not enough traffic for lights, plus Kwik Stop’s driveways at the intersection does not work. They also acknowledged that our crosswalks are not currently permitted. If we permit them, the state will put up crosswalk signs. Also, Public Works has done new crosswalks that are illegal because of not being ADA compliant. Anything on the state highway requires a permit. Ruhland would like to keep the new crosswalks. People could be ticketed even though a crosswalk is not legal.



Committee Reports


Finance – Schluter


The Finance Committee met on September 1st to start the budget process. All committee heads have their budget spreadsheet in their folders. Completed budgets should be back to the Clerk by October 1st. Committees are asked to keep their budgets as close to a zero increase as possible because of the need for funds in streets and the pool. Committees should budget by using the zero-base method. All dollars need to be justified. The Finance Committee intends to meet with Committee Chairpersons to review budgets on October 6th. On October 27th the Finance Committee will meet to review the budget and set wages. The final budget meeting will be in November for a final review. The budget hearing is being set tonight and December 1st is recommended.



Police & Parks – Meise


Meise questioned what is happening with the pavilion roof since the issue was tabled. Neuheisel will find out if the donation for materials is still available. It was tabled because the Village did not want to commit to labor costs. Neuheisel recommended fixing the roof this year. Meise motioned to move forward if we can get still receive the materials donation and Meise and Ellenbolt will help with labor. Ellenbolt seconded. Motion carried.



Golf, Library & Emergency Government – Neuheisel


The Golf Course Committee met. The Committee is planning a fall work day. A promotion for purchasing an annual pass this year will be good for 2011 and the remainder of 2010. Also, a special is being offered for a two for one greens fee for Monday thru Friday for the rest of the season. The Golf budget is doing well, even with mower purchase this spring. The Spring Green joint membership idea has had negative feedback. Spring Green was not accepting because of the difference in price of memberships. The concept is currently on hold.


The Library Board is looking at a sign for in front of the library. It would be a digital sign in front of library displaying scrolling information. It would come out of the Hayes fund. It would be out of the right-of-way, so the county should not have a say. The kitchen floor repairs was completed in August.


Maureen Palmer’s open house was tonight. There were 14 applicants for the Director’s position with five being interviewed. Jeff Harrison was hired. He comes from the Richland Center Library and he is familiar with all the systems.


Summer Programs went well. The Friends had a concert in the park. It was successful and will do it again next year. In Vic Kraemer memory, historic cyclone pictures were enlarged and hung at the library. The retirement party for Linda Paulus has been rescheduled for September 17th.


Sauk County Clean Sweep held on October 2nd at Franklin Town Hall from 8:30am-12:30pm.

Sauk County Emergency Management is promoting a website, ReadyWisconsin.wi.gov, designed to educate and empower Americans to prepare for and respond to emergencies.



Streets, Utilities & RV Court Commission – Kraemer


Water Pumpage for August:


Well No. 1:   1,032,000

            Well No. 2:   3,271,000


Total for August: 4,303,000 gallons, which was 1,711,000 gallons more than last year.


Two bacteria samples were sent to the State Lab. Both samples tested safe.


            Monthly fluoride average: 1.19 p.p.m.

Wastewater Report for August:


            Influent Monthly Average B.O.D.:    134 mg/l

            Effluent Monthly Average B.O.D.:    8          Limit: 15 mg/l


            Influent Monthly Average T.S.S.:      230 mg/l

            Effluent Monthly Average T.S.S.:      13        Limit: 20 mg/l


Monthly Average Nitrogen Ammonia: .353 mg/l      

Limit: 20.0 mg/l Monthly

                        29.0 mg/l Daily


            Total gallons treated: 3,149,900


The pool used 3,000,000 gallons this month.



Nick Ruhland discussed the street projects. The Committee will have a meeting next week.


The WWTP had a bad pump, a new one was ordered.



Building – Brunson


It has been brought to the Building Committee’s attention that the new handicap ramp and landing at 965 Meadow Lane is more of a leisure deck that looks to be permanent instead of a landing for the ramp. It also extends beyond the 30 foot setback requirement for a front yard. When the Building Committee was initially presented with the concept, it was to be a temporary handicap ramp. It appears that there were some miscommunications. The Committee was under the impression that it would be smaller and less protruding from the house. A building permit is needed if it is a deck, but it can’t be issued without a variance for the setback infringement. It is not an eye sore and it is needed for medical purposes. It was an emergency situation. With respect to the situation, the board will consider it a temporary structure as a conditional use that will be removed when the current situation changes.



Pool & Ordinance – Jewell


The Ordinance Committee has been collaborating with the Building Committee to establish setback requirements of front yards and side yards relative to corner lots.



Other Business


The pool repair or replacing was discussed. The Pool Committee met last night. The Committee was to recommend filling the deep end in to a six feet depth with hopes that within five years we could build a new pool. This would be accomplished by having a “Friends of the Pool/Park.” Jewell is having second thoughts and does not think we should stick money into this 52 year old structure. The Park Master Plan pool requires the tennis courts to move and would require borrowing the funds to do so. Interest rates are at historical lows. We cannot leave the Village funds depleted. The budget needs a general capital improvement fund. Nick Ruhland pointed out that there are so many question marks regarding the Green TTEC and how is that going to affect taxes in a few years if it is not successful. We cannot risk taxing for the pool now when there is a chance we would have to tax for the Green TTEC in a few years if it is not doing well. The pool needs to be fixed now with the idea to make a drive for funds. In five years, we will know how Green TTEC is going. Plus, if the pool were shut down for a year, we would have a harder time bringing it back. We cannot spend $500,000-1,000,000 right now. Without a deep end, more activities could be put in at the pool. Lifeguards need to create activities with the Rec Program. The proposal from Badger Pools includes everything except the painting. Kraemer motioned to fix the pool with Badger Pools. Ellenbolt seconded. Roll call vote: Ellenbolt – Yes; Brunson – Yes; Jewell – No; Kraemer – Yes; Meise – Yes; Neuheisel – Yes; Schluter – Yes. Motion carried.


Kraemer motioned to designate September 17, 2010 as “Linda Paulus Day” in honor of her 40+ years of service to the community. Jewell seconded. Motion carried.


Vandewalle & Associates submitted a proposal for ongoing consulting with the business plan for Green TTEC. They have been involved since the beginning with the concept of Green TTEC. Murphy would like them involved to bounce ideas off of. He would like to see the board approve an annual cost of not to exceed $5,000-6,000. Jewell motioned to approve the Vandewalle proposal with a not to exceed limit of $6,000 annual cost. Schluter seconded. Motion carried.


Neuheisel motioned to approve the Plain Lion’s Golf Outing temporary picnic liquor license and two temporary operator licenses for Meridith Kraemer and Sarah Slama.  Jewell seconded. Motion carried.


Kraemer motioned to approve Resolution 2010-05 requesting exemption from the Sauk County library tax levy for 2010. Meise seconded. Motion carried.


Schluter motioned to set the annual Budget Hearing for Wednesday, December 1, 2010 at 7:00 p.m. Meise seconded. Motion carried.





Ralph Ruhland has sent many letters regarding assessments in the Village and objecting to Bob Jewell sitting on the Board of Review for Ron Ruhland’s case.



Review and Audit of Invoices:


Kraemer motioned to pay Voucher #12252 payable to C & H Distributors, Inc. in the amount of $947.80 from the Sewer Parts Replacement Fund.  Jewell seconded. Motion carried.


A motion to pay the monthly invoices as presented was made by Brunson. Schluter seconded. Motion carried.



General Fund 



Debt Services



Library Fund      



Water Utility



Green TTEC



Sewer Department



TIF #2



Golf Course








Wage Reimbursements:






Meise motioned to adjourn at 9:27 p.m. Neuheisel seconded. Motion carried.





Sheila Tafs