Minutes: October 10, 2012
Village of Plain
Village Board Proceedings of October 10, 2012
The Regular Monthly meeting of the Board of Trustees of the Village of Plain was held at the MunicipalBuilding on October 10, 2012. The meeting was called to order by Village President Raymond Ring at 7:30 p.m.
Roll Call: Raymond Ring, President; Stephanie Box; John Dischler; Raymond Ellenbolt; Walter Gerber; Kevin Kraemer; and James Liegel, Trustees.
Others present: Merry Lynn Riek; Jack Schluter; Carolyn Forde, Library Director; Marion Copus of the Home News; Officer Chuck Schreiber; Shawn Murphy, Green TTEC Director; and, John Ruhland, Assistant Public Works Director.
Notice of this meeting, along with the agenda, was posted at the following locations in the Village of Plain: the MunicipalBuilding; the Plain Post Office; and The Peoples Community Bank on Monday, October 9, 2012. Notice was emailed to the Home News and the Baraboo News Republic on the same date.
Dischler motioned to approve minutes from the September 12, 2012 Regular Board meeting. Kraemer seconded. Motion carried.
Police Department Report
Officer Schreiber informed the board that the Police Department is scaling hours back as summer winds down. There are a couple of officers scheduled for the Fireworks Celebration on Saturday night. The speed board is displayed in town.
Public Works Department Report
John Ruhland reported that Nick is at a wastewater convention for the rest of the week. Tires were replaced on the front of the pick-up. Public Works did some reseeding at Village buildings. Another coat of paint was painted in the swimming pool.
The golf course bridge at the number two tee off is failing. The bridge has been a damn in the creek. It needs to be dug out to keep water flowing. Public Works will do the majority of the work but may have to get Mark Alt for an hour for the finishing grade.
In the park there are overgrown shrubs on the west side of the parking lot. They are not astatically pleasing and the roots are where a sewer main is located. Public Works wants permission to cut the shrubs and seed the area. That sewer main was recently relined. The homeowner could plant trees on their own property. There was agreement from the board to remove the shrubs.
Green TTEC Director Report
Shawn Murphy report:
Meetings/Contacts
9/16 Meeting with RichlandCenter National Guard Re Rec Trail Project
9/17 Meeting with Coop Steering Committee members for Phil’s Foods.
9/18 Midwestern Bio Ag Meeting at Green TTEC
9/21 Tour by Organic Valley at Green TTEC
10/10 MATC Agriculture Instructors Staff Meeting
High Speed Internet Upgrade at Green TTEC
MATC has funded an upgrade to the internet service to GreenTTECBuilding ($30,000). Charter Networks has scheduled the installation for this month. As a result the broadband capacity will increase from the current 7MB to 100MB. This capacity will allow video interactive conferencing and remote instruction and similar connections. The upgrade will be completed by the end of the month.
Recreation Trail
Meise Construction low bidder on this project has agreed to allow the National Guard to build the bridge component. Therefore Green TTEC Board has recommended award to Meise for the Pavilion and Trail components in the amount of $69,000. Meise will complete their portion this fall and the Guard will complete the bridge early next summer.
Grocery Coop
Johnson Block has agreed to review Phil’s Foods financial statements to see about feasibly in transitioning to a coop.
Committee Reports
Building Committee & Fire District –Dischler
No Building Committee or Fire District reports.
Green TTEC, Parks, SCDC & Cable TV – Ellenbolt
Organic Valley came for a tour of Green TTEC. The will be coming back for another tour with more people. They are planning a bio-fuel demonstration next spring. They are also promoting Green TTEC and the business park sights. Ellenbolt is also looking into food preservation business. The Green TTEC building design engineers put together a booklet for a nationwide conference displaying the Green TTEC building.
SCDC is hosting a leadership forum tomorrow night.
The boulders were placed around the parking lot at the park. Everything was donated. The volleyball court is completed.
Ellenbolt recommended calling Charter if you have an expired promotion. They are good about giving extra channels.
Library, Police & RV Court – Gerber
There has been some confusion with the Library alley project. It has been determined that the library will pay for the work. The Library Board agreed to have the work done for $4,000. Now there is a bill for $4,860. After much discussion, Ellenbolt motioned to roll back the charge to $4,000 and the Village will cover the overage. Kraemer seconded. Roll call vote: Ring – Yes; Box – Yes; Dischler – Yes; Ellenbolt – Yes; Gerber – Yes; Kraemer – Yes; Liegel - Yes. Motion carried.
No Police or RV Court reports.
Streets & Utilities – Kraemer
Water Pumpage for September, 2012:
Well No. 1: 599,000
Well No. 2: 1,881,000
Total for September: 2,480,000 gallons, which was 158,000 gallons less than last year.
Two bacteria were sent to the State Lab. Both samples tested safe.
Monthly fluoride average: 1.16 p.p.m. Monthly chlorine average: 0.11 p.p.m.
Wastewater Report for September, 2012:
Influent Monthly Average B.O.D.: 238 mg/l
Effluent Monthly Average B.O.D.: 9 Limit: 15 mg/l
Influent Monthly Average T.S.S.: 229 mg/l
Effluent Monthly Average T.S.S.: 9 Limit: 20 mg/l
Monthly Average Nitrogen Ammonia: .1395 p.p.m.
Limit: 20.0 mg/l Monthly, 29.0 mg/l Daily
Total gallons treated: 2,090,900
The Streets Committee finished the library projects. They also fixed the dip on Highway B in the same area. Patches will be touched up on the Westbrook Bridge. The committee met to do the 2013 budget and discussed the 2013 street project. Parkview Avenue will be done along with the curb & gutter and sidewalk around the entrance to the pool. The committee met with Jeff Koch and will develop a proposal for design services.
The Utilities Committee met to discuss the 2013 budget. There were some utility upgrades around the library. The committee plans to line one or two sewer mains between Cherry Street and Oak Street. They also talked about work on a pump at Well #2.
Finance & Ordinance – Liegel
The Finance Committee met to complete employee evaluations. The process went smooth. The committee set wages for Village employees. The Finance Committee will be meeting with committee chairs on October 17th to review committee budgets. Sheila will be sending out the schedule tomorrow.
No Ordinance report.
Pool & Golf – Box
The Pool Committee met to do the 2013 budget.
The Golf Course Committee completed the 2013 budget. The committee also turned down both proposals for dredging the creek. They felt it is not a long-lasting solution and would like to investigate other options that would be more permanent. The committee discussed tournaments being held and have determined that we need to come up with a different fee structure. Also add a contract or memorandum of understanding so everyone understands the rules for tournaments.
Development/Planning – Ring
No Development & Planning Commission report.
Other Business
Murphy discussed bids for the Honey Creek Recreation Trail Project. There were three bids that were all over budget. Meise Construction was the lowest bill with three components; bridge, path and pavilion. To stay within budget we need to drop the bridge component and have the Nation Guard do the bridge. They can schedule the work for next summer. Meise would do the trail and pavilion this fall for $69,000. This scenario puts the budget roughly $3,600 short, but there is a $9,000 contingency in the budget. Ellenbolt will make sure the shortfall is covered. Ellenbolt motioned to approve the Meise bid for recreational trail and the pavilion. Gerber seconded. Roll call vote: Ring – Yes; Box – Yes; Dischler – Yes; Ellenbolt – Yes; Gerber – Yes; Kraemer – Yes; Liegel - Yes. Motion carried.
Kraemer motioned to approve of Resolution 2012-13 to approve a formal request from the Village to the Richland Center National Guard unit to provide equipment and labor for the construction of the bridge and picnic shelter in the Honey Creek Business Park. Dischler seconded. Roll call vote: Ring – Yes; Box – Yes; Dischler – Yes; Ellenbolt – Yes; Gerber – Yes; Kraemer – Yes; Liegel - Yes. Motion carried.
The board discussed building sketches being required to be in digital format for 2013. There is a possibly to use community services hours for this project. This should be investigated further.
President Ring and Trustee Liegel met with Village Attorney Steve Zach. They discussed dissatisfactions with communication and ways they handled themselves. Steve indicated that he will be the sole contact for the Village. He appreciates the opportunity to serve the Village and feels the relationship is important to them. Ring motioned that the Village stay with Boardman. Kraemer seconded. Motion carried.
Box motioned to approve a temporary Class B Retailer’s License; the temporary operator’s licenses for Rory Meixelsperger; and, a fireworks display permit for the Fire Department and E.M.S. Fireworks Celebration. Ellenbolt seconded. Motion carried with Dischler abstaining.
Ellenbolt motioned to approve Operator’s Licenses for Ashley A. Fingerhut and Mary J. Liegel. Kraemer seconded. Motion carried.
Liegel motioned to set the hours for Halloween trick-or-treating on Wednesday, October 31, 2012 from 4:00 to 7:00 p.m. Kraemer seconded. Motion carried.
Kraemer motioned to donate $125.00 to the 2013 RiverValleyHigh School yearbook. Ellenbolt seconded. Motion carried.
Correspondence
The Sauk County Board sent an invitation letter for an intergovernmental meeting on Wednesday, October 24th.
Review and Audit of Invoices:
A motion to pay the monthly invoices was made by Box. Gerber seconded. Motion carried.
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General Fund |
$33,688.68 |
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Capital Improvements |
$0.00 |
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Library Fund |
$2,540.90 |
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Water Utility |
$2,504.96 |
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Green TTEC |
$1,744.28 |
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Sewer Department |
$3,967.30 |
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TIF #2 |
$153.76 |
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Golf Course |
$1,340.21 |
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Wage Reimbursements: |
$17,472.05 |
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Box motioned to adjourn at 8:55 p.m. Gerber seconded. Motion carried.
Sheila Tafs
Clerk/Treasurer