Minutes: April 13, 2011

Village of Plain

Village Board Proceedings of April 13, 2011


The Regular Monthly meeting of the Board of Trustees of the Village of Plain was held at the Municipal Building on April 13, 2011. The meeting was called to order by President Ellenbolt at 7:30 p.m.


Roll Call: Raymond Ellenbolt, President; Cole Brunson; Robert Jewell; Kevin Kraemer; Robert Neuheisel; and, John Schluter, Trustees.


Others present: Laura Grave and Bob Brookens of the Home News; Mike Ring; Nancy Ring; Tammy Walsh; Phil Studnicka; Barb Studnicka; Travis Studnicka; Matthew Slaney; Stephanie Box, Walter Gerber; Officer Chuck Schreiber; Shawn Murphy, Green TTEC Director; and, Nick Ruhland, Public Works Director.


Notice of this meeting, along with the agenda, was posted at the following locations in the Village of Plain: the Municipal Building; the Plain Post Office; and, The Peoples Community Bank on Monday, April 11, 2011. Notice was emailed to the Home News and the Baraboo News Republic on the same date.


Schluter motioned to approve minutes from the March 9, 2011 Regular Board meeting. Neuheisel seconded. Motion carried.


Brunson motioned to approve minutes of Public Hearing March 9, 2011 regarding Chapter 20, Shoreland-Wetland Zoning Ordinance. Jewell seconded. Motion carried.


Kraemer motioned to approve minutes of the March 16, 2011 Special Board meeting. Neuheisel seconded. Motion carried.


Welcome to the newly elected Trustees that will take office on April 19, 2011, Stephanie Box and Walter Gerber as well as the new president, Raymond Ring. Thank you to outgoing Trustees Robert Jewell and Robert Neuheisel. Thank you to President Raymond Ellenbolt for his presidency terms and welcome as a Trustee.



Agenda Guests


Travis Studnicka was present to discuss co-ed softball starting at 7:00pm on Wednesday evenings instead of waiting for little league games to finish. Little league has a tendency to play until 7:30pm or 8:00pm. The co-ed softball league pays $500 for lights and should have first opportunity for the baseball diamond. No other teams pay for lights. Nick Ruhland has not received any schedules yet. Nick will schedule games to end by 6:50pm.


Mike and Nancy Ring received a letter from the Village Assessor because of complaints from Ralph Ruhland, Ron Ruhland and Steve Biggers regarding their property not being properly assessed. Numerous property owners have had complaints against them. They are concerned that these residents that have done nothing positive for this community can make unjustified claims against anyone and cost the Village money. Nancy Ring was also troubled by the letter coming from the Assessor instead of the governing body. Biggers contacted the Assessor directly. Mrs. Ring feels there is something wrong with the process if individuals can call the Assessor and give them a long list of homes that they as an individual feel needs to be reassessed. The board needs to work a procedure out so this stops happening. The Assessor’s hands are tied because someone came forward and she needs to follow through. The Assessor did not find finished basements in the majority of these homes that were inspected. The complainants lost their credibility with these complaints.



Police Department Report


No report.



Green TTEC Director Report


Shawn Murphy, Green TTEC Director, informed the Village Board that after a ground breaking event on April 4th, Ideal Builders began construction activities on site with excavation for footings and utility service leads to the building. Leed Parkway which is being used as the access road to the building site will have gravel installed by Ideal as Meise was unable to complete last fall before construction activities were halted. The Wisconsin Dept of Commerce granted an extension to the state grant to December 31, 2011. It originally expired on March 31, 2011.


The Village is currently seeking bids for the remaining work of the Honey Creek Business Park. The bid opening is scheduled for April 28, 2011 with award at a special Village Board meeting scheduled for May 4, 2011. Meise Construction is completing several punchlist items and is responsible for erosion control on the site until a new contractor takes over.


On Sunday, April 17, 2011 Shawn will staff an exhibit at the Sauk County Earth Day Fair at UW-Baraboo for which he obtained models of several of the Green TTEC’s sustainable design features to exhibit.



Public Works Department Report


Nick Ruhland reported to the board that the Home Talent baseball team would like to sell advertising for the outfield fence. Money would supplement the operating costs of the team. They would remove the signs during the winter if the Village requested to do so. The board would like to make sure the signs are made with quality and a uniform material. They also would like to install audio speakers on light poles on either side of the back stop that would stay up during the summer. Other teams could use the sound system as well. Schluter questioned the noise. They do it now with portable speakers that are directed towards the crowd, they just want it permanent. The board was also ok with this request.


Public works is finishing some drainage work in the park. They added drain tile and rock. The batting cage caused some water problems. They also plan to do between the concession stand and pavilion.



Committee Reports


Finance – Schluter


No Finance Committee Report.



Golf, Park, Library & Emergency Government – Neuheisel


A parents meeting was held for the Rec Program. A couple of camp outs are being planned at the park. Board approval is needed for staying in the park after hours. Neuheisel motioned to waive curfew for camp out dates. Jewell seconded. Motion carried.


The Friends of the Library are buying the new copy machine for the library. They purchased a new black & white copier, no color. The Library has posted for a new Library Clerk position to replace Kathy Kieler. Dr. Mike Knoll is resigning from the Library Board. Monthly board meetings will now be starting at 6:30pm.



Streets, Utilities & RV Court Commission – Kraemer


Water Pumpage for March:


Well No. 1:   422,000

            Well No. 2:   1,413,000


Total for March: 1,835,000 gallons, which was 143,000 gallons less than last year.


Three bacteria samples were sent to the State Lab. The samples tested safe.


            Monthly fluoride average: .932 p.p.m.  Monthly chlorine average: .318 p.p.m.



Wastewater Report for March:


            Influent Monthly Average B.O.D.:    109 mg/l

            Effluent Monthly Average B.O.D.:    7.2       Limit: 15 mg/l


            Influent Monthly Average T.S.S.:      134 mg/l

            Effluent Monthly Average T.S.S.:      9          Limit: 20 mg/l


Monthly Average Nitrogen Ammonia: .5051 p.p.m. 

Limit: 20.0 mg/l Monthly

                        29.0 mg/l Daily


            Total gallons treated: 3,293,000



The Cedar Street project has started. A Public Hearing was held earlier. Some trees are overgrown and damaging the sidewalk. Josh Schluter and Jason Kraemer, property owners on Cedar Street, would like the trees removed. The cost would be minimal to remove the trees and would harm the project. The trees are in the right-of-way. Kraemer motioned to proceed with the removal of the trees not to exceed $1,500. Jewell seconded. Motion carried. Erosion control and access to properties have been discussed with the contractor.



Building – Brunson


No Building Committee Report.



Pool & Ordinance – Jewell


The Friends of the Plain Pool and Park have received responses from the brochures. The Friends want to show initiation with the donations and do the retention pond behind center field. There has also been a request to look into an enclosed pool.


The Ordinance Committee will have the first reading tonight for street identification numbers.  Pete needs to be aware that this should be part of the final inspection of a new home.



Development & Planning – Ellenbolt


The Home Talent baseball team has requested to have a temporary sign by the medical clinic which displays upcoming games.



Other Business


Trustee Jewell read the first reading of Ordinance 171-11, Street Identification Numbers.


Brunson motioned to approve Resolution 2011-02, declaring the Village’s intent to exercise special assessment powers for curb and gutter replacement on Cedar Street and Nachreiner Avenue. Schluter seconded. Motion carried.


Brunson motioned to approve Resolution 2011-03, borrowing for John Deere 524K. Neuheisel seconded. Roll call vote: Ellenbolt – Yes; Brunson – Yes; Jewell – Yes; Kraemer – Yes; Neuheisel – Yes; Schluter – Yes. Motion carried.


Schluter motioned to approve the request for a one year extension on the bond anticipation note at The Peoples Community Bank due to delays in the construction of the Green TTEC facility.  Jewell seconded. Motion carried.


Jewell motioned to approve the renewal application for a 6-month Liquor License for Edward Alan Liegel for the period May 1, 2011 through October 31, 2011. Neuheisel seconded. Motion carried.


Jewell motioned to approve the League of Wisconsin Municipalities Mutual Insurance Company as the Village’s insurance carrier for the period from June, 2011 through May, 2012.  Neuheisel seconded. Motion carried.


Kraemer motioned to approve the closing Cherry Street, west of Nachreiner Avenue, from 10:00 p.m. Saturday, June11, 2011 to 2:00 p.m. Sunday, June 12, 2011 for the chicken dinner drive-up for the church picnic. Brunson seconded. Motion carried.


Trustee Kraemer motioned to hire Dustin Carpenter as the Public Works Helper. Jewell seconded. Motion carried.


Kraemer motioned to set the 2011 Board of Review for May 18, 2011 from 6:00 p.m. to 8:00 p.m. Schluter seconded. Motion carried.


Schluter motioned to appoint Sheila Tafs as Clerk/Treasurer for the 2-year period ending April 30, 2013.  Jewell seconded. Motion carried.





President Ellenbolt informed the board that Dennis Alt had complained that George Liegel removed temporary survey stakes from the property line between him and George Liegel. There should be something permanent in the ground to detect the property line.



Review and Audit of Invoices:


Jewell motioned to pay Voucher #12457 payable to Siemens Water Technologies in the amount of $1850.00 from the Sewer Parts Replacement Fund.  Kraemer seconded. Motion carried.


A motion to pay the remaining monthly invoices as presented was made by Kraemer. Schluter seconded. Motion carried.


General Fund 


Debt Services


Library Fund      


Water Utility


Green TTEC


Sewer Department


TIF #2


Golf Course


Wage Reimbursements:




Kraemer motioned to adjourn to closed session at 8:46 p.m. for discussion and action regarding setting wages for the Public Works Helper. Jewell seconded. Roll call vote: Ellenbolt – Yes; Brunson – Yes; Jewell – Yes; Kraemer – Yes; Neuheisel – Yes; Schluter – Yes. Motion carried.





Sheila Tafs