Minutes: December 9, 2009

Village of Plain

Village Board Proceedings of December 9, 2009

 

 

The Regular Monthly meeting of the Board of Trustees of the Village of Plain was held at the Municipal Building on December 9, 2009. The meeting was called to order by President Ellenbolt at 7:30 p.m.

 

Roll Call: Raymond Ellenbolt, President; David Buchanan; Robert Jewell; James Liegel; Duane Meise; Robert Neuheisel; and, Merry Lynn Riek, Trustees.

 

Others present: Chris Raught; and, Phil Studnicka.

 

Notice of this meeting, along with the agenda, was posted at the following locations in the Village of Plain: the Municipal Building; the Plain Post Office; and, The Peoples Community Bank on Monday, December 7, 2009.  Notice was emailed to the Home News and the Baraboo News Republic on the same date.

 

Buchanan motioned to approve the November 9, 2009 Special Board meeting. This was seconded by Jewell and carried unanimously.

 

Meise then motioned to approve the November 11, 2009 Regular Board meeting. This was seconded by Neuheisel and carried unanimously.

 

Jewell then motioned to approve the December 2, 2009 Public Hearing for Floodplain Evaluation of Tributary to Honey Creek. This was seconded by Riek and carried with Buchanan abstaining.

 

Riek then motioned to approve the December 2, 2009 Public Hearing for the Floodplain Ordinance, FIRM and FIS. This was seconded by Meise and carried with Buchanan abstaining.

 

Riek then motioned to approve the December 2, 2009 Budget Public Hearing. This was seconded by Jewell and carried with Buchanan abstaining.

 

Jewell then motioned to approve the December 2, 2009 Special meeting. This was seconded by Neuheisel and carried with Buchanan abstaining.

 

Wayne Jarrett was not present to address the board regarding a revised proposal for Peterson Sanitation, Inc. He will be invited to the January meeting to discuss.

 

Chris Raught was present to address the board regarding Eddie and Marlene Hess being postponed by six months to disconnect from the Village sewer system. The WI-DNR recommends that septic systems not be installed at this time because of the high failure rate. They recommended that the system be installed in May or June. The board gave Raught two weeks to submit copies of documents proving their intentions to install a septic system.

 

 

Police Department Report

 

No Police Department report.

 

 

Public Works Department Report

 

No Public Works Department report.

 

 

Committee Reports

 

Building & Swimming Pool – Buchanan

 

The Pool Committee is still waiting to hear back from Simply Swimming on the invoice regarding the incorrect swimsuits.

 

No Building Committee report.

 

 

Police – Meise

 

The Police Committee met on Tuesday, December 8th. The Committee accepted the 2010 police contract as presented by the Spring Green Police Department. The Village will pay $5.00 per officer hour worked to the SGPD as an administrative fee. The officers will then be put on Village of Plain payroll for hours worked in the Village of Plain. Plain Police Department uniforms will be purchased for those officers. The Village of Plain has the right to terminate the contract with a 30 day notice at any time. The officers are currently working 28-32 hours. The hours will be adjusted when necessary. Meise motioned approve the 2010 police contract with the Spring Green Police Department. Jewell seconded the motion and carried unanimously.

 

The Police Committee also discussed the option of going to a Municipal Court. The Committee tabled the issue until more information was obtained regarding the costs. The Village of Plain would receive more fine revenue by doing it this way. There are many benefits to a Municipal Court. It needs to be researched further before a decision is made.

 

 

Golf & Parks & Emergency Government – Neuheisel

 

No Parks Committee Report.

 

The Golf Course Committee did meet earlier in the evening, but nothing was resolved.

 

The Emergency Government is going to a Nixle emergency notification system. It sends out an emergency signal through computers to specific groups as necessary instead of county wide.

 

 

Finance & Library Liaison – Riek

 

No Finance Committee report.

 

The Library board met.

 

 

Water & Sewer - Liegel

 

Water Pumpage for November:

 

Well No. 1:      474,000

            Well No. 2:   1,601,000

 

Total for November: 2,075,000 gallons, which was 230,000 gallons less than last year.

 

Two bacteria samples were sent to the State Lab. Both samples tested safe.

 

            Monthly fluoride average: 1.18 p.p.m.

 

Wastewater Report for November:

 

            Influent Monthly Average B.O.D.:    168 mg/l

            Effluent Monthly Average B.O.D.:    7          Limit: 15 mg/l

           

            Influent Monthly Average T.S.S.:      300 mg/l

            Effluent Monthly Average T.S.S.:      9          Limit: 20 mg/l

                       

Monthly Average Nitrogen Ammonia: .395 mg/l      

Limit: 20.0 mg/l Monthly

                        29.0 mg/l Daily

 

            Total gallons treated: 1,923,100

 

 

There was a water main break on Fairway Circle today.

 

 

Streets & Ordinance – Jewell

 

Lamers Bus Company complained about parking at the school. They would like to see no parking in front of the school during bus pick-up and drop off hours. The Streets Committee recommended they should resolve it with the school and the parents instead of passing an Ordinance.

 

The Ordinance Committee needs to meet after the first of the year.

 

 

Development & Planning and Green TTEC Advisory – Ellenbolt

 

Jolena from Vandewalle & Associates provided a checklist of items to do for the Green TTEC building.  Cliff from EUA provided a list to the Advisory Committee of items he believes needs to be done. The Advisory Committee understands that the Board makes the final decisions. Buchanan believes the Building Committee should be the Architects contact people. President Ellenbolt disagrees. The Advisory Committee knows the user and is familiar with their needs. The building needs to be built for the user.

 

 

Other Business

 

Jewell motioned to approve an operator’s license for Judith L. Busse as a Freelancer. This was seconded by Riek, and then carried unanimously. 

 

Liegel read the second reading of Ordinance Number 162-09, an Ordinance to increase wastewater treatment service charges after December 31, 2009. Liegel motioned for to approve Ordinance Number 162-09. This was seconded by Jewell and carried unanimously.

 

The Comprehensive Outdoor Recreation Plan is required by the WI Dept. of Natural Resources in obtaining the Stewardship Grant. Jewell motioned to adopt Resolution #2009-07, adopting the Village of Plain’s Comprehensive Outdoor Recreation Plan. This was seconded by Buchanan, and then carried unanimously.

 

Liegel motioned to appoint Election Officials as presented for the years 2010 and 2011. This was seconded by Buchanan, and then carried unanimously. 

 

Jewell motioned to set the date and time for the 2010 Village Caucus as Wednesday,

January 20, 2010 at 6:30 p.m. This was seconded by Neuheisel, and then carried unanimously. 

 

Special Board meetings for the Trustees are only $10.00 per hour, which is low in comparison to the Regular Board meetings being $50.00 per meeting. In lieu on the economy, it is best not to raise the pay of Trustees at this time. Buchanan motioned to leave the Trustees compensation as is. This was seconded by Liegel, and then carried unanimously.

 

The board discussed a gratitude gesture for Patricia Leifker for filling in for the Clerk’s maternity leave. Riek motioned to send Patricia Leifker a gift certificate for $25.00 for AnneMarie’s Garden Cafe. This was seconded by Buchanan, and then carried unanimously. 

 

 

Correspondence  

 

Richard Soeldner brought a note to President Ellenbolt’s residence. He reported a street light malfunction on Highway 23 between Oak and Cherry.

 

 

Review and Audit of Invoices:

 

Jewell motioned to pay Voucher #11583 payable to Berry Electric, Inc. in the amount of $164.68 and Voucher #11602 payable to L.W. Allen, Inc. in the amount of $804.09 and Voucher #11608 payable to Nachreiner Plumbing, Heating & Air, Inc. in the amount of $109.24 from the Sewer Parts Replacement Fund.  This was seconded by Liegel, and then carried unanimously.

 

A motion to pay the monthly invoices as presented was made by Jewell. Neuheisel seconded, and the motion carried unanimously.

 

General Fund 

$51,751.70

Water Utility

$909.45

Library Fund      

$2,961.29

Sewer Department

$3,619.27

TIF District #2

$1,000.00

Golf Course

$619.41

Wage Reimbursements:

$14,386.36

 

 

Jewell motioned to adjourn to at 8:57 p.m. This was seconded by Buchanan and carried unanimously.

 

 

 

 

 

 

Sheila Tafs

Clerk/Treasurer