Minutes: Special Mtg April 15, 2009

Village of Plain

Special Village Board Meeting of April 15, 2009



A special meeting of the Board of Trustees of the Village of Plain was held at the Municipal Building on April 15, 2009.  The following members were present: Raymond Ellenbolt, President; David Buchanan; Kevin Kraemer; James Liegel; Duane Meise; Robert Neuheisel; and, Merry Lynn Riek, Trustees.


Others present: Kevin Wilkins, Police Chief for Spring Green Police Department; Linda Wilkins; William Gruber; Gary Ilminen of the Home News; and, Nick Ruhland, Public Works Director.


Notice of this meeting, along with the agenda, was posted at the following locations in the Village of Plain: the Municipal Building; the Plain Post Office; and, The Peoples Community Bank on Monday, April 13, 2009. Notice was emailed to the Home News and the Baraboo News Republic on the same date.


The meeting was called to order by President Ellenbolt at 7:00 p.m.


A loan can be obtained from The Peoples Community Bank for two years at 2.25% interest. The other option is to borrow from the Village’s own funds. Either way, it will be paid back with the streets budget allocation for the next two years. Another project then would not be done until 2013. The east end of Cedar Street is not an inferior street, the problem is in the water line. There will be a cost to upgrade the storm sewer on Highway 23 that needs to be done this year too. There was not an agreement regarding where the funds should originate from for alternate number one, the west end, of the Cedar Street project. Liegel motioned to approve the low bid to do the east end of Cedar Street, Wachter Avenue to the manhole in the park for $152,128. Neuheisel seconded the motion and it carried unanimously.


There was no need for action on Resolution #2009-01, a resolution to borrow for the Cedar Street alternate number one project, which was not approved.


Edward Kraemer & Sons have not responded to the possibility of donating for the dredging project. President Ellenbolt motioned to table the dredging bids. This was seconded by Meise and carried unanimously.


The American Legion Clubhouse will open this year. Golf Course Starters will be hired for 30 hours per week.


Trustee Riek read the first reading of Charter Ordinance 54 to amend Charter Ordinance 37 and Ordinance Chapter 4 to permit the employment of an Officer-in-Charge in lieu of a Chief of Police.


Spring Green Chief of Police Kevin Wilkins was present to address the board regarding the Spring Green Police Department contracting police services for the Village of Plain for a limited term. Since it would be a limited term, Spring Green is willing to provide this service for $25.00 per hour. The amount above the officers pay of $15.00 per hour includes administrative costs, workman’s comp, and risk of officers exceeding 600 annual hours and making it necessary to be a part of the Wisconsin Retirement System. The initial term would be three months and either party could terminate the agreement at any time. The Village of Plain’s squad car would be used and then stored in Spring Green with the Spring Green squad cars. The Village of Plain and the Village of Spring Green have the same insurance agency and insurance can be maintained as is with both villages.  The officers would answer to Chief Wilkins which in turn answers to the Village of Plain’s Board for Plain police protection. The Village of Spring Green meets on April 22nd. Chief Wilkins will present the agreement to the Spring Green board. The Village of Plain will meet on April 29th to approve the agreement and the have the second reading of the Officer in Charge Ordinance.


Gavin Brothers will be having an auction on Park Avenue on Saturday. They would like to use the park parking lot for an auction wagon. To be consistent, a private business should not use public facilities for profit. Plus, the park does not open until May.


Nick Ruhland displayed a sample of the sewer liner that Visu-Sewer lined in a Village sewer main made of the old clay tile.


Liegel motioned to adjourn to closed session at 8:14 p.m.  This was seconded by Buchanan, and then the motion carried unanimously.





Sheila Tafs