Minutes: April 14, 2010

Village of Plain

Village Board Proceedings of April 14, 2010


The Regular Monthly meeting of the Board of Trustees of the Village of Plain was held at the Municipal Building on April 14, 2010. The meeting was called to order by President Ellenbolt at 7:30 p.m.


Roll Call: Raymond Ellenbolt, President; David Buchanan; Robert Jewell; James Liegel; Duane Meise; Robert Neuheisel; and, Merry Lynn Riek, Trustees.


Others present: Cole Brunson; Kevin Kraemer; Jack Schluter; Harold Schutz; Steve Biggers; Officer Chuck Schreiber; and, Nick Ruhland, Public Works Director.


Notice of this meeting, along with the agenda, was posted at the following locations in the Village of Plain: the Municipal Building; the Plain Post Office; and, The Peoples Community Bank on Monday, April 12, 2010.  Notice was emailed to the Home News and the Baraboo News Republic on the same date.


Meise motioned to approve minutes from the March 10, 2010 Regular Board meeting. This was seconded by Buchanan and carried unanimously. Riek then motioned to approve minutes from the March 31, 2010 Special Board meeting. This was seconded by Jewell and carried unanimously.


Welcome to the newly elected Trustees that will take office on April 20, 2010, Cole Brunson, Kevin Kraemer and Jack Schluter. Thank you to outgoing Trustees David Buchanan, James Liegel and Merry Lynn Riek.



Police Department Report


The Chief has scheduled additional late night/early morning hours. The Department is keeping their eyes on some residents. Some problems are anticipated. They are trying to get the speed sign back to town. The Police Department is looking forward to the joint municipal court. The individual with the barking dog was issued a citation.



Public Works Department Report


Nick Ruhland did a walk through on Cedar Street with Josh Straka Strand Associates. Iverson will need to do some repair work.


Badger Swimpools finished the pool repairs last week. The re-caulked areas that were leaking.


The Wisconsin Department of Transportation visited Plain regarding illegal signs on Highway 23. They removed the peddler sign. The golf cart crossing signs are also illegal and need to be removed. They do not want too many signs on the highway. The signs can be on Village streets.


Nick received a letter from Westbrook Engineering regarding the biannual bridge inspection for the Westbrook Drive Bridge. This year a Scour Plan of Action needs to be completed. The Village’s bridge is classified as an unknown structure under the bridge and requires this additional inspection. That cost is $200. Along with the biannual inspection, the total would be $340. Jewell motioned to spend $340 for the proper inspections. Neuheisel seconded and the motion carried unanimously.


The Golf Course Committee requested to check with the DNR to amend the dredging permit. The Village would need to send them a letter stating what the Village would do. Restrictions still need to be followed. Dredging cannot be done between March 15th and May 15th and the permit expires May 30, 2010. Nick will send a letter for a permit extension.


The Wisconsin Department of Natural Resources has proposed lowering the phosphorus limits. This could have a dramatic impact at the Wastewater Treatment Plant. The Village of Plain has the proper filtration required under this legislation. However, the addition of chemical is expected but the cost is unknown at this time.



Committee Reports


Building & Swimming Pool – Buchanan


The Pool Committee hired Lifeguards.


The Building Committee received info for razing the building at 1055 Wachter Avenue. The grant for the purchase is still possible for the Village purchasing it.



Police – Meise


No Police Committee report



Golf & Parks & Emergency Government – Neuheisel


The park sign-up is scheduled for April 24th from 9:00am to Noon. No fee for general participation and $20 to partake in golf activities for nonmembers. There is a fee of $15.00 for 5-8 year old baseball.


The Assistant Rec Director application deadline is April 15, 2010 at 4:00pm


There is a person willing to donate the money for the materials for the pavilion roof.  The Village would be responsible for the labor. The question is tin versus shingles. There was concern of warranty with volunteer labor. Insurance was checked and there are no problems. Fire Chief Loren Thering said he could get a crew of firefighters together. Meise motioned to accept the donated roof supplies and volunteer labor. There are still decisions to be made. Neuheisel will take it back to the Parks Committee. Meise withdrew his motion.


The Golf Course Committee has been talking about joint memberships with Spring Green. There are still a lot of questions to be resolved. The Committee is going to meet with Spring Green to work out the issues.  


The American Legion does not know what their summer schedule is going to be for the clubhouse. They will not be taking money for golf memberships or greens fees for the Village. Right now they are only considering being open Thursday nights and Friday days. The bathroom signs need to be larger on the golf course since the legion will not be open for golfers to use the restroom facilities. There is a golf course clean-up scheduled again this Saturday. There was one last Saturday as well.



Finance & Library Liaison – Riek


No Finance Committee report.


The Library is doing very well. Three board members terms are up and need to be appointed this evening.



Water & Sewer - Liegel


Water Pumpage for March:


Well No. 1:      434,000

            Well No. 2:   1,544,000


Total for March: 1,978,000 gallons, which was 86,000 gallons less than last year.


Two bacteria samples were sent to the State Lab. Both samples tested safe.


            Monthly fluoride average: 1.14 p.p.m.


Wastewater Report for March:


            Influent Monthly Average B.O.D.:    139 mg/l

            Effluent Monthly Average B.O.D.:    12        Limit: 15 mg/l


            Influent Monthly Average T.S.S.:      156 mg/l

            Effluent Monthly Average T.S.S.:      8          Limit: 20 mg/l


Monthly Average Nitrogen Ammonia: .8845 mg/l    

Limit: 20.0 mg/l Monthly

                        29.0 mg/l Daily


            Total gallons treated: 2,740,100



Streets & Ordinance – Jewell


Robert Haas has contacted the Village regarding closing Reservoir Avenue on May 1, 2010 for his parent’s estate auction. The Fire Department and EMS will need to be notified. It is necessary that one lane be open or easily opened in case of emergency. Public Works will put up barricades that morning. Jewell motioned to approve the closing during the estate sale. Liegel seconded and it carried unanimously.


Lyle Cady requested that the east side of St. Luke’s Avenue be no parking.


For Ordinance Committee, there are three first readings this evening. Before the Regular Board meeting the Village Board held a Public Hearing and adopted the Adult Orientated Business ordinance.



Development & Planning and Green TTEC Advisory – Ellenbolt


Green TTEC Advisory had a meeting on Monday. They are moving forward to advertise for a Manager. A job description is being prepared. A few individuals are meeting next week with the architects. The EDA is tentatively coming April 28th.  There may be a rough drawing of the building plans by the May board meeting.



Other Business


The Library Board recommended Sandy Ruhland, Merry Lynn Riek and Bob Lawrence as candidates for three openings for three-year terms to the Library Board. President Ellenbolt would like Shirley Meise on the Library Board. Ellenbolt motioned to appoint Sandy Ruhland, Merry Lynn Riek and Shirley Meise to three-year terms to the Library Board. This was seconded by Liegel and carried with Riek abstaining.


Berry Electric, Inc. provided an estimate for lighting in the Clerk/Treasurer’s office. The estimate is for $1,012.95. There is an incentive program through Focus on Energy to receive kick-back funds for installing this energy efficient lighting. However, the project has to be completed and the invoice submitted before approval. Jewell motioned to approve Berry Electric’s estimate in the amount of $1,012.95. Meise seconded the motion and it carried unanimously.


Jewell read the first reading of Ordinance 166-10, specification of expectations of snow removal from sidewalks.


Liegel, Jewell and Meise read the first reading of Ordinance 167-10, adding the Joint Municipal Court chapter.


Jewell read the first reading of Ordinance 168-10, adding Golf Course Fine language.


Trustee Meise is concerned of the longevity of the Veteran’s Memorial Park. The land is owned by the Village and there is a 99-year lease to the American Legion for the Veteran’s Memorial Park. There has always been intent for a park there. Meise is concerned if the $1.00 doesn’t get paid or if it’s removed after the expiration of the 99-year lease. The lease is renewable. The Village will not deed the land over because of infrastructure underneath the park. The board feels it is an asset to the Village and believes that future boards would not eradicate the park.


Trustee Buchanan motioned to hire Chelsey Kraemer for the position of Head Lifeguard; Tori Alt, Chelsea Diehl, Sierra Burke, Andrea Diehl, Claire Meixelsperger, and Katelyn Knuth for the Lifeguard positions. Liegel seconded the motion and it carried unanimously.


Neuheisel motioned to hire Ryan Ring for the Rec Director position. This was seconded by Buchanan and it carried unanimously.





No Correspondence.



Review and Audit of Invoices:


Buchanan motioned to pay Voucher #11887 payable to Ex-Cell Building Restoration, LLC in the amount of $1,404.00 and Voucher #11915 payable to Sorom Painting & Decorating in the amount of $1,040.00 from the Sewer Parts Replacement Fund.  This was seconded by Meise, and then carried unanimously.


A motion to pay the monthly invoices as presented was made by Liegel. Meise seconded, and the motion carried unanimously.


General Fund 


Water Utility


Library Fund      


Sewer Department


TIF #2


Golf Course


Wage Reimbursements:



Liegel motioned to adjourn to closed session at 9:00 p.m. Jewell seconded the motion and it carried unanimously. Roll call vote: Ellenbolt – Yes; Buchanan – Yes; Jewell – Yes; Liegel – Yes; Meise – Yes; Neuheisel – Yes; Riek – Yes.


The board returned from closed session at 9:04 p.m. Liegel motioned to adjourn. This was seconded by Buchanan and carried unanimously.






Sheila Tafs