Minutes: September 13, 2006

The Regular Monthly meeting of the Board of Trustees of the Village of Plain was held at the Municipal Building on September 13, 2006.  The following members were present: William Gruber, President; David Buchanan; Kevin Kraemer; Gary Leeck; James Liegel; Harold Murry ;and, Philip Studnicka, Trustees.


Others present: Wayne Jerrett of Peterson Sanitation, Inc.; Jack Schluter; Joe Wankerl; Don McDougal of the Home News; Tom Meyer, Chief of Police; and, Nick Ruhland, Public Works Director.


Notice of this meeting, along with the agenda, was posted at the following locations in the Village of Plain: the Municipal Building; the Plain Post Office; and, The Peoples Community Bank on Monday, September 11, 2006.  Notice was faxed to the Home News and the Baraboo News Republic on the same date.


The meeting was called to order by President Gruber at 7:38 p.m.


Murry motioned to approve the minutes of the August 9, 2006 Regular meeting. Buchanan seconded the motion, and it carried unanimously.


Joe Wankerl reported on his trip to Germany to present Waldmunchen with a plaque from the Village of Plain for their 750th anniversary as a municipality.  He expressed that it was very well received.


Kraemer motioned to approve the recommendation from the Planning and Development Commission to re-zone Lot 43 of Westbrook Subdivision, owned by Quad J Investment, from industrial district to multiple family residential district. Murry seconded the motion, and it carried unanimously. 


Wayne Jerrett of Peterson Sanitation, Inc. addressed the Board regarding recycling at our local business establishments.  Peterson Sanitation had expressed at an earlier date that the taverns are using too large of containers for recycling and therefore cannot be handled by the one recycling driver alone. Residential recycling bins are needed so one man can lift and sort the recyclables.  Nick Ruhland researched how many recycling bins it would take for the four taverns.  He reported a total of 45 bins.  Peterson Sanitation will meet to discuss giving the Village a break in price for an incentive to influence the businesses to separate their glass by color and also their tin. 



Public Works Department Report


Nick Ruhland reported that the pavilion staining has been completed by Sorom Painting. 


Two weekends in a row there has been vandalism at the concession stand bathrooms.  Toilet paper and paper towel dispensers will need to be replaced.  The offender also tried to break into the Coke Machine unsuccessfully.   


A leaky hydrant was replaced near the Paul Haas residence on St. Luke’s Avenue.  A leaky valve was replaced on a main near Dave Pronold’s home.  Also, a leak was repaired at the intersection of St. Luke’s Avenue and Oak Street.  This fall a customer service leak will be done that needs to be repaired that is leaking three to four gallons a minute.  This will bring the unaccounted for water loss down dramatically.  This will also be improved by a meter that was installed on the golf course so more accurate readings will be taken.


The municipal building roof is leaking.  Some one should be called to repair it.


Cherry Street, Honey Creek Drive and Honey Creek Circle’s crack filling was just completed. Also, one large crack on Kraemer Avenue was filled.


Scott Construction will complete Westbrook Drive within the next two weeks.



Police Department Report


Chief Meyer presented the Case Report for August.  A concern about an unleashed dog was brought up to Chief Meyer.  He was aware of the situation but a formal complaint has not yet been made.  He will investigate further.



Committee Reports


Streets - Studnicka


No Report



Water & Sewer and Cable TV - Liegel


A Utility Committee meeting was held prior to the board meeting.  Water and sewer construction for the T.I.F. District was discussed.  General Engineering designed two options.  One proposal is of a loop in the district, the other plan consists of upgrading the water mains under Willow Street and Park Avenue to 8” lines to support the T.I.F. District.  This reconstruction would be T.I.F. eligible. The cost is approximately $30,000 more, but existing lines would be upgraded along with the street and some curb and gutter.  It is the Utility Committee’s recommendation to upgrade water mains under Willow Street and Park Avenue to 8” lines to support the T.I.F. District.  Liegel motioned to accept the Utility Committee’s recommendation, this was seconded by Studnicka and carried with Kraemer abstaining.




Water Pumpage for August:


Well No. 1:      415,800

            Well No. 2:   1,881,400


Total for August: 2,297,200 gallons, which was 996,740 gallons less than last year.


Two bacteria samples & two well samples were sent to the State Lab.  All tested safe.


            Monthly fluoride average: 1.274 p.p.m.



Wastewater Report for August:


            Influent Monthly Average B.O.D.:  211 mg/l

            Effluent Monthly Average B.O.D.:    8   Limit: 15 mg/l


            Influent Monthly Average T.S.S.:    233 mg/l

            Effluent Monthly Average T.S.S.:   12  Limit: 20 mg/l


Weekly Average Nitrogen Ammonia: 0.3988 mg/l         Limit:   3.0 mg/l


            Total gallons treated: 2,273,900




No Cable TV report.



Building & Swimming Pool - Buchanan


No Building Permits were issued in August.



The Pool Committee meeting will be rescheduled.  No report at this time.




Finance & Ordinance – Kraemer


The Finance Committee met on August 31, 2006 to discuss the budget.  An overall 2% budget increase is the Finance Committee’s recommendation. A 3% cost of living increase for employee wages.  The next Finance Committee meeting will be on Wednesday October 4, 2006 to review budget recommendations from Committees.



No Ordinance Committee Report.




Police & Library Liaison - Leeck


No Police Committee Report.



No Library Committee Report.




Parks & Golf Course - Murry


No Parks Committee Report.



No Golf Committee Report.



Other Business


Liegel enlightened the board on research conducted on establishing a Village website.  Murry motioned to follow through on the creation of the website.  Buchanan seconded the motion and it carried unanimously. 


Murry motioned to adopt Resolution 2006-07, requesting exemption from the Sauk County Library tax levy.  This was seconded by Leeck, and then carried unanimously.


Kraemer motioned to grant approval for operator’s licenses for Ralph Patterman for the period ending June 30, 2007 and was seconded by Leeck.  The motion carried unanimously. 






President Gruber reported that the Fire Board met on Monday evening.  The Fire Department mill rate has been at .55 the past few years.  However, next year’s mill rate will be .52.  Equalization Values are up, so it will be about the same amount of money. 



Review and Audit of Invoices:


Kraemer motioned to pay L.W. Allen, Inc. in the amount of $207.60 from the Sewer Parts Replacement Fund.  This was seconded by Liegel, and then carried unanimously.


A motion to pay the monthly invoices as presented was made by Liegel.  Studnicka seconded, and then the motion carried unanimously.


General Fund:             $71,534.40                                Water Utility:          $ 3,109.72

Library Fund:              $  1,334.75                                Sewer Department: $ 2,195.10

                                                                                    Golf Course:           $18,594.48



Wages and Reimbursements: $18,516.04


Buchanan motioned to adjourn at 8:59 p.m.  This was seconded by Leeck, and then the motion carried unanimously.