Minutes: May 14, 2008
Village Board Proceedings of May 14, 2008
The Regular Monthly meeting of the Board of Trustees of the Village of Plain was held at the Municipal Building on May 14, 2008. The following members were present: Raymond Ellenbolt, President; David Buchanan; Kevin Kraemer; James Liegel; Duane Meise; Robert Neuheisel; and, Merry Lynn Riek, Trustees.
Others present: Erik Henningsgard of General Engineering; Kelly Walsh; Richard Knuth; Mary Frances Nachreiner; Georgene Hausner; Gary Ilminen of the Home News; and, Nick Ruhland, Public Works Director.
Notice of this meeting, along with the agenda, was posted at the following locations in the Village of Plain: the Municipal Building; the Plain Post Office; and, The Peoples Community Bank on Monday, May 12, 2008. Notice was emailed to the Home News and the Baraboo News Republic on the same date.
The meeting was called to order by President Ellenbolt at 7:32 p.m.
Liegel motioned to approve the minutes of the April 9, 2008 Regular Meeting. Meise seconded the motion, and it carried unanimously. Buchanan then motioned to approve the minutes of the April 30, 2008 Special Meeting. The motion was seconded by Riek and it carried unanimously.
Richard Knuth from C&C Realty was present on behalf of the prospective owners of The Palace. The potential owners are concerned about water leaking into the building because the sidewalk between the Municipal Building and The Palace is lower than the main sidewalk causing the problem. The board agreed that the Village will do everything they can to correct the problem for the new owners.
Kelly Walsh addressed the board regarding concerns of grass not growing between the curb and sidewalk on the Park Avenue and Willow Street project from last year. It is not sloped properly and sidewalks are low. A walk through needs to be scheduled with A1 Excavating to add to their check list of items that needs to be completed. This problem needs to be taken care of. If A1 refuses, another company perform the work and paid from A1’s retainage.
A1 Excavating wants to be paid for raising the three hydrants on Kraemer Avenue and the water main that funds were withheld for. Erik Henningsgard would like to see Change Order No. 2 cleared up before they are paid, which includes fees in lieu of liquid damages and engineering costs associated with their unsatisfactory work. Henningsgard believes A1 is charging too much for raising the three hydrants. They are asking for $1,100 a piece and they should be more in the range of $600-$700.
The board was in agreement to move forward and pay for the water main. Releasing these funds will be reason for A1 to start working to finish the contract as soon as possible. Change Order No. 2 will be waived for the current pay request and resolved later.
Erik Henningsgard then discussed the plans of Well House #1. The intention is to build in this construction year. General Engineering is currently working on the plans to bring it to a bidding state. The proposed time line is sending the bids out in mid-June. The contractors will have two weeks to bid and the board should be able to make a decision at the July regular board meeting.
The Old Franklin Township Historical Society presented a design for a sign that they would like to hang on the Old Franklin Town Hall. The dimensions are 38” high and 44” wide and would protrude towards Wachter Avenue. The sign is slightly larger than what the ordinance regulates for signs. Liegel motioned to approve the hanging of the sign and Kraemer seconded the motion. Trustee Buchanan opposed the motion. The motion carried.
The recommendation from the Planning and Development Commission was to approve the Benjamin and Andrea Ring setback variance for the purpose of an attached garage. President Ellenbolt motioned to accept the recommendation to approve the variance and this was seconded by Trustee Meise. The motion carried unanimously. The setback variance was approved.
Public Works Department Report
The pool was filled today. Badger Swim Pools will be here on Friday to calibrate the new equipment.
The permit application was sent to the DNR for the clear span bridge on the golf course.
On the water report, the amount of water at the WWTP is extremely high compared to the amount of water pumped. There are some infiltration problems. Ruhland is hoping the recent broken sewer mains are the majority of the problem. If not, all the man holes will need to be inspected. The other option would be the well house meters are not accurate.
Ruhland would like to install a gate in an existing fence at The Kraemer Company’s yard for access to a manhole. This manhole has been overlooked during jetting because of the lack of access. Ruhland was directed to get an estimate.
The inoperative well pump will be pulled within a week to see what the problem is.
L.W. Allen has still not fixed the pump at the lift station.
There are storm sewers crossing State Highway 23 that are aging and one is creating a sink hole by the stop sign coming out of Westbrook Drive. Ruhland was informed that the Village of Plain is responsible for these storm sewers.
Buchanan motioned to accept President Ellenbolt’s committee appointments as submitted. This was seconded by Liegel, and then carried unanimously.
Committee Reports
Water & Sewer - Liegel
The Water Utility’s rate increase was approved. It will go into affect for the third quarter billing.
Water Pumpage for April:
Well No. 1: 0
Well No. 2: 2,245,000
Total for April: 2,245,000 gallons, which was 210,500 gallons more than last year.
Two well samples were sent to the State Lab. Both samples tested safe.
Monthly fluoride average: 1.07 p.p.m.
Wastewater Report for April:
Influent Monthly Average B.O.D.: 143 mg/l
Effluent Monthly Average B.O.D.: 12 Limit: 15 mg/l
Influent Monthly Average T.S.S.: 206 mg/l
Effluent Monthly Average T.S.S.: 11 Limit: 20 mg/l
Monthly Average Nitrogen Ammonia: 6.26 mg/l
Limit: 20.0 mg/l Monthly
29.0 mg/l Daily
Total gallons treated: 4,176,600
Police & Golf Course – Meise
There is a concern on the golf course’s hole number five. Water run-off from the field to the south is causing problems. There is also a drainage issue on number five with a storm sewer depositing water on the fairway that originates on Crestwood Drive.
The Case Report was presented for April. Chief Meyer visited both elementary schools for a presentation. A St. Luke’s School employee commented to Trustee Buchanan that there has been more police patrol at the schools the past few months than has been seen in years.
Parks & Streets– Neuheisel
D.L Gasser is hoping to do American Legion Drive in early June when they finish Willow Street and Park Avenue. The Westbrook Drive bridge evaluation passed. There are holes in the deck of the bridge. Westbrook Engineering has suggested that the top be peeled off and put on an overlay. The Streets Committee will decide when that should be done.
Trustee Neuheisel presented his ideas for painting diagonal lines in the crosswalks across Highway 23. Buchanan informed the board that the codes of MUTCD (Manual of Uniform Traffic Control Devices) need to be followed. All crosswalks should be painted uniform.
The Parks Committee met with Cody Pulvermacher regarding the adult co-ed softball league. They will be using the park on Wednesday nights after the Babe Ruth game. The league will be paying the Village $500 for the use of the park for the summer.
When the measurements for the Park Master Plan are specified, the area should be flagged to get a visual of the layout. It may look different than how the plans look on paper.
Finance – Kraemer
No Finance Committee report.
Ordinance & Library Liaison – Riek
No Library report.
No Ordinance report.
Building & Swimming Pool – Buchanan
The Building Committee met to discuss guidelines as to when a building permit is needed. The current ordinance is very lax. The Building Committee presented a set of guidelines to the Ordinance Committee.
The Pool Committee is meeting next week to prepare for the pool opening Memorial Day weekend.
Other Business
Riek read the first reading of Ordinance Number 158-08, an Ordinance annexing territory to the Village of Plain. The three parcels totaling 59.61 acres located in the Town of Franklin are owned by Randy and Linda Liegel.
The League of Wisconsin Municipalities insurance proposal has an option for No Fault Sewer Back-up. The coverage should be looked into to establish if this insurance is something that the Village may want to carry. Meise then motioned to approve the League of Wisconsin Municipalities as the Village’s insurance carrier for the period from June, 2008 through May, 2009. This was seconded by Liegel, and then carried unanimously.
Liegel motioned to hire Lisa Brey for the Assistant Recreation Director position and the Golf Course Starters as follows: Travis Alt, Brandon Bindl, Tori Bruch, Claire Meixelsperger, Brock Padley, Jacob Ring, and Gina Ruhland. This was seconded by Buchanan, and carried unanimously.
Buchanan motioned to approve the following establishment liquor licenses for the period from July 1, 2008 through June 30, 2009. This was seconded by Liegel, and then carried unanimously.
Renewal of Class “B” Beer and Class “B” Liquor to:
American Legion Post #398, Harold Schutz, agent
Leroy Gruber
I-Diehl Tap, L.L.C., Emil Diehl, agent
Allen Ring
Renewal of Class “A” Beer and Class “A” Liquor to:
The Cheesemaker #1 Inc., Constance Schweiss, agent
Phil’s River Valley Supermarket, Inc., Lewis Bettinger, agent
Renewal of Class “A” Beer to:
Consumer’s Co-Op Oil Co., Daniel Baun, agent
Plain Kwik Stop, Inc., Dwayne Faber, agent
Original of 6-month Class “B” Beer to:
Edward Alan Liegel
Wrist bands for park alcohol sales were then discussed. There is a considerable cost for the organizations to purchase wrist bands. Neuheisel motioned to leave the choice of using the wrist bands up to the organization at the park. This was seconded by Meise. President Ellenbolt asked for a roll call vote, with the following result: Liegel – no; Meise – yes; Neuheisel – yes; Kraemer – yes; Riek – yes; Buchanan – no; and, Ellenbolt – no. The motion carried.
Liegel then motioned to approve St. Luke’s temporary picnic liquor license. This was seconded by Kraemer, and then carried unanimously.
Buchanan then motioned to approve St. Luke’s extended hours permit for Friday June 13th and Saturday June 14th. This was seconded by Riek, and then carried unanimously.
Buchanan motioned to approve the operator licenses for the St. Luke’s Parish Festival for Karen Buchanan, Jacqui Cavagnetto, Carolyn Gruber, Kristine Herbrand, Krista Horton, Karl Kraemer, Sue Ruhland, Ty Ruhland, Denise Spude, and Mike Spude. This was seconded by Meise, and then carried unanimously.
A peddler’s license should be $250 to discourage peddling. There were no other objections from the board regarding new Village fees and fines proposed by the Village Clerk and the Chief of Police. A resolution will be written to be passed at the June regular board meeting and go into effect July 1, 2008.
The new Welcome to Plain signs donated by the Plain Lion’s club will be installed on June 7th.
Buchanan informed the board that the property owner at 1070 St. Luke’s Avenue installed a 10x12 shed, which would be the second shed on his property. This is in violation of the Village Ordinance restricting one shed per property. The Building Committee will write a letter to the property owner stating options as applying for a variance, removing the shed or face a fine.
Correspondence
No Correspondence.
Review and Audit of Invoices:
Liegel motioned to pay Voucher #10143 payable to RBC Services in the amount of $821.65 from the Sewer Parts Replacement Fund. This was seconded by Buchanan, and then carried unanimously.
A motion to pay the monthly invoices as presented was made by Liegel. Buchanan seconded, and then the motion carried unanimously.
General Fund | $68,440.23 | Water Utility | $2,967.55 | ||
Library Fund | $3,567.15 | Sewer Department | $3,525.69 | ||
Golf Course | $5,786.10 | ||||
Wage Reimbursements: | $24,922.68 | ||||
Liegel motioned to adjourn to closed session at 9:53 p.m. This was seconded by Buchanan, and then the motion carried unanimously.
Sheila Tafs
Clerk/Treasurer