Minutes: September 9, 2009
Village Board Proceedings of September 9, 2009
MINUTES APPROVED ON OCTOBER 14, 2009
The Regular Monthly meeting of the Board of Trustees of the Village of Plain was held at the Municipal Building on September 9, 2009. The meeting was called to order by President Ellenbolt at 7:30 p.m.
Roll Call: Raymond Ellenbolt, President; David Buchanan; Robert Jewell; Duane Meise; Robert Neuheisel; and Merry Lynn Riek, Trustees. Absent-James Liegel, Trustee
Others present: Bob Schweiss; Kevin Krizan; Gary Ilminen of the Home News; Officer Marty Prem; and Nick Ruhland, Public Works Director.
Notice of this meeting, along with the agenda, was posted at the following locations in the Village of Plain: the Municipal Building; the Plain Post Office; and, The Peoples Community Bank on Friday, September 4, 2009 and Tuesday, September 8, 2009. Notice was emailed to the Home News and the Baraboo News Republic on the same dates.
Neuheisel motioned to approve the August 12, 2009 Regular board meeting minutes. This was seconded by Riek and carried unanimously.
Bob Schweiss brought before the board that he would like to move his “Cheesemaker” sign from the Kraemer Company yard to the north onto the Village new industrial park property. The Kraemer Company has to move his sign off so they can put up their own company sign in that spot. The board stated that he would have to fill out an application to apply for a permit from the building inspector.
The variance request for James & Sherrie McVeigh was revised by the Plan and Development Committee to require a 25 ft. set back instead of 20 ft. originally requested.
President Ellenbolt made a motion to approve the 25 ft. set back. This was seconded by Buchanan and carried unanimously.
Police Department Report
Officer Marty Prem presented a report from the Spring Green Police Department. There were six calls for service including two criminal matters and 12 traffic stops, with three citations issued. A total of 103.5 hours have been worked since August 12th.
The Plain Police Department needs to update their portable and mobile radios. This will have to done by 2012. There is grant funding available now until October 1, 2009. The grant funds will be reimbursed to cover 75% with a maximum of $1000 on portable radios and $2000 on mobile radios. The department is looking at the Motorola XTS2500 Model 1.5 portable radio, with cost of $1660.90 and the Motorola XTL2500 50 Watts mobile radio, with the cost of $2370.52. The grant would cover $1000 on the portable and $1777.89 on the mobile. The balances of $660.90 and $592.63 would be the Village’s responsibility to pay.
The department also is in need of a good digital camera. The camera they have has the film inside. Meise stated that he purchased a digital camera for around $100 and it works great. Meise made the motion to purchase the Motorola XTS 2500 Model 1.5 portable radio and the Motorola XTL2500 50 Watts mobile radio and also allow up to $200 for purchase a digital camera with a total expense not to exceed $1500. This was seconded by Jewell and carried unanimously.
Public Works Department Report
Nick Ruhland stated that he contacted Sauk County regarding the storm sewer liners. They are 60’ sections that go under the highway and Sauk County said they could start next week. The total cost for Sauk County to put them in would be $4000, includes labor and everything. President Ellenbolt is going to check with Halverson in Boscobel tomorrow to find out what they would charge and get back to Ruhland as soon as possible. Jewell made a motion, with the contingency of what Halverson would charge, to go ahead with Sauk County to do the storm sewer liners. This was seconded by Buchanan and carried unanimously.
A leak detection device was used and found that there were two services, one in Westbrook and the other on Cedar Street. The Cedar Street leak was in the property owner’s lateral, in which it is the property owner’s responsibility. Ruhland stated he needs to get into owner’s basement, but no one is ever home. He might have to shut the water off to get it taken care of. There were 4 hydrants leaking, in which 3 were fixed, but one needs more attention.
Riek was concerned about the Honey Creek Drive area that the black top is heaved up when the snowplow hits it what will happen. Ruhland said that it has been brought up at the Street Committee meeting, they think the catch basin might be the problem and they do take it easy driving over that area when plowing.
Committee Reports
Building & Swimming Pool – Buchanan
The Pool Committee: The pool was closed September 7, 2009. The pool will be dewatered mid-September.
The Building Committee: Concerns about property next to Cenex. President Ellenbolt said that property is going up for auction.
Police & Cable TV– Meise
No Police Committee report.
No Cable TV Committee report.
Golf & Parks – Neuheisel
The Parks Committee – No Report
Golf Committee met on September 8 and will be running an ad in the Baraboo Republic Newspaper and the Home News stating that any new members for 2010 could golf the rest of 2009 season at no charge. The membership fee is remaining the same as 2009, but the green fees will go up for 2010 to $15 for 9 holes and $20 for 18 holes. There seems to be a lot of golfers playing and not paying the green fees.
Finance & Library Liaison – Riek
No Finance Committee Report.
The Library board did meet last week and Maureen Palmer stated that July was a good month.
Water & Sewer - Liegel
Water Pumpage for August:
Well No. 1: 596,000
Well No. 2: 1,996,000
Total for August: 3,913,000 gallons, which was 1,321,000 gallons less than last year.
Two bacteria samples were sent to the State Lab. Both samples tested safe.
Monthly fluoride average: 1.15 p.p.m.
Wastewater Report for August:
Influent Monthly Average B.O.D.: 125 mg/l
Effluent Monthly Average B.O.D.: 7 Limit: 15 mg/l
Influent Monthly Average T.S.S.: 198 mg/l
Effluent Monthly Average T.S.S.: 10 Limit: 20 mg/l
Monthly Average Nitrogen Ammonia: .1338 mg/l
Limit: 20.0 mg/l Monthly
29.0 mg/l Daily
Total gallons treated: 2,507,100
Streets & Ordinance – Jewell
The Streets Committee – the speed limit sign has been changed and they would like to have a Streets Committee meeting on October 12, 2009.
The Ordinance Committee – want to discuss about establishing an ordinance regarding alternate side parking, solar and wind power, semi parking. Need to have a schedule a meeting.
Other Business
Westbrook Engineering taking care of the application for the bridge program with the funding being 80% and the Village’s portion would be 20%. Westbrook Engineering charged $95. Sauk County will place the Westbrook Drive bridge in the bridge program, which need re-decking. Meise made a motion to adopt Resolution 2009-06 to be in the Local Bridge Program. This was seconded by Jewell and carried unanimously.
President Ellenbolt informed the board of the archaeological survey that had to be done in the new Industrial Park per Josh Straka, for the grant proceedings.
President Ellenbolt informed the board of the Village lawsuit settlement awarded to the Village of Plain regarding the Thomas G. Meyer case. The Village attorney told President Ellenbolt that the case is closed and no more appeals. Riek asked if the board could be informed of this news before the public, since she learned about the settlement from someone off the street.
An informational meeting needs to held for the public, regarding the grant from Commerce for the LEEDS Program. On September 21, 2009 there will be a SCDC (Sauk County Development Committee) meeting at 6:00 p.m. in which Gail MacAskill will be attending, so this special meeting will be held at 5:00 p.m. for her to attend to answer any questions. President Ellenbolt would like the Advisory Committee and the Village Board to attend.
Correspondence
Peterson Sanitation sent a notice to the Village that there will be a rate increase effective January 1, 2010.
Buchanan asked if any further information regarding the annexation and President Ellenbolt stated that there has been no news regarding this.
Buchanan also asked if any information regarding the wall on Main Street and President Ellenbolt stated that Sauk County had a meeting and it was on the agenda, but the minutes have not been reported on the internet yet to find out the outcome.
Review and Audit of Invoices:
A motion to pay the monthly invoices as presented was made by Meise. Jewell seconded, and the motion carried unanimously.
| $32,059.02 | Water Utility | $3,762.05 | ||||||||||||||||||||||||||||||||
Meise motioned to adjourn at 9:00 p.m. This was seconded by Jewell, and the motion carried unanimously.
Patricia Leifker
Clerk/Treasurer