Minutes: May 11, 2011

Village of Plain

Village Board Proceedings of May 11, 2011


The Regular Monthly meeting of the Board of Trustees of the Village of Plain was held at the Municipal Building on May 11, 2011. The meeting was called to order by President Ring at 7:30 p.m.


Roll Call: Raymond Ring, President; Raymond Ellenbolt; Walter Gerber: Kevin Kraemer; and, John Schluter, Trustees. Trustee Cole Brunson was absent. Trustee Stephanie Box was teleconferenced into the meeting from 7:30pm until 9:43pm, but was not a participant in any vote for board motions.


Others present: Damon Engle of the Home News; Officer Chuck Schreiber; Shawn Murphy, Green TTEC Director; and, Nick Ruhland, Public Works Director.


Notice of this meeting, along with the agenda, was posted at the following locations in the Village of Plain: the Municipal Building; the Plain Post Office; and, The Peoples Community Bank on Monday, May 9, 2011. Notice was emailed to the Home News and the Baraboo News Republic on the same date.


Ellenbolt motioned to approve minutes from the April 13, 2011 Regular Board meeting. Schluter seconded. Motion carried with President Ring abstaining since he was not on the previous board or at that meeting.


Kraemer motioned to approve minutes of the April 13, 2011 Public Hearing regarding special assessments for the Cedar Street and Nachreiner Avenue street project with a date correction in the first paragraph. Ellenbolt seconded. Roll call vote: Ring – Abstain; Ellenbolt – Yes; Gerber – Yes; Kraemer – Yes; Schluter – Abstain. Motion carried.


Schluter motioned to approve minutes of the May 4, 2011 Special Board meeting. Kraemer seconded. Motion carried.



Police Department Report


The Police Department plans to set out the speed trailer because of excess traffic coming in on Highway B. The 25 mph sign has been marked with orange flags.


The Police Department is working with Bob Neuheisel for a bike training day and rodeo for the Rec Program tentatively scheduled for Thursday, June 16, 2011. Bike helmets were purchased for the event.



Green TTEC Director Report


Shawn Murphy, Green TTEC Director, informed the Village Board that construction on the Green TTEC building is progressing well. Footings, foundation, and site utilities are complete.  Geothermal well drillers will complete installation of fourteen 300’ deep wells this week. Sixteen wells were specified; however soil conductivity test results revealed that only 14 will be necessary. An unplanned undercutting and sub base installation will be needed on the north side of the building where surface and groundwater have saturated the soils making them unsuitable for access for construction and for parking lot installation. The estimated additional cost for this is $13,500. Once that area is stabilized this week, structure steel framework will be erected and the structural insulated wall panels will be installed.


The Board will consider the first pay request and change order from Ideal Builders at tonight’s meeting. The change order #1 represents a deduction of over $624,000 for the amount of Village purchased building materials for construction and addition of $4,568.75 for the completion of Green Boulevard base course that Meise was not able to complete. Additional change orders will be expected for changes in classroom configuration to accommodate MATC and a change in the design of the photovoltaic panel roof installation framing after design was completed. EDA will participate on these.  Last month the Village also received formal notification of a $36,000 Focus on Energy grant incentive for the photovoltaic roof panel installation.


In regards to the Honey Creek Business Park, Rawson Contractors will finish the water main installation crossing Highway 23 next week. A final pay request is expected from Meise Construction in June to close out their portion of the Business Park project. Final payment will include retainage, reconciliation of final quantities, and costs of materials purchased but not yet installed. Contracts will be completed with Rule Construction who will be able to start construction the first part of June. A Stewardship Grant of $12,348 applied for in 2009 was approved from the DNR used toward purchase of the 5.8 acre wetland/floodplain area of HCBP.


The prospective business incubator tenant did not make the final cut for the annual Governor’s Business Plan Competition sponsored by the Wisconsin Technology Council. However, the publicity of making it to the semi-finalist stage attracted some potential investors.


Next Tuesday, May 17th, Murphy will appear before the Sauk County Board to discuss the Green TTEC project.


The Earth Day session went well. The crowd was less than 1,000. A lot of people stopped by the booth exhibit. It was good to raise awareness to the public.



Public Works Department Report


Nick Ruhland reported to the board that the new 30x30 area of the pool was painted this week. It cannot be filled until there are seven inconsecutive dry days. The target date to open is May 28th.


A sink hole developed at Cedar Street and Park Avenue. This is in the area of the street project two years ago. Public Works filled it with gravel as a temporary fix. Nick will use a sonoscope to identify if it is a water valve issue or just a sink hole.


The Home Talent team has put up the advertising signs in the outfield. They look very professional. There is an issue with their game notice sign. A prerequisite was to anchor it down. It has already blown over. Nick will look into the problem.


Multiple teams will be using the ball fields this summer. The master schedule is very full already.


Gary Mueller, Town of Franklin patrolman, is wondering who owns what in regards to the dead end road going out to Randy Liegel’s farm by the business park. The concern is road repair. The Town of Franklin owns the corner to the farm and the Village owns before the corner back the St. Luke’s Avenue.



Committee Reports


Finance & Green TTEC – Schluter


The Finance Committee will need to look at paying for the current street project by financing or paying from savings. The street project cost is over what was budgeted. Kraemer asked if that could be coordinated with the Streets Committee.


Green TTEC will be setting up a meeting for May 23rd bringing the Committee up to speed. The Committee will also take a site visit.



Park, SCDC & Cable TV – Ellenbolt


No Parks Committee report.


In regards to SCDC, Sauk County Development Corporation, they will be postponing Plain’s annual meeting as a host until September so it can be held at the Green TTEC building. SCDC has familiarized a couple of interested parties in to the Honey Creek Business Park. They are an important organization to help with Plain’s growth.



Library, Police & RV Court Commission – Gerber


Library circulation is up. The new copier is in operation. The new sign should be operating by the first of July. Gerber also recognized an annual donation from Kraemer Brothers. This year the donation will be split between the Community Room and the Gift Fund. The Village should send a thank you for their continuing support.


No Police report.


The RV Court has three trials coming up per Officer Schreiber.



Streets & Utilities– Kraemer


Water Pumpage for April:


Well No. 1:   421,000

            Well No. 2:   1,423,000


Total for April: 1,844,000 gallons, which was 138,000 gallons less than last year.


Two bacteria samples were sent to the State Lab. Both samples tested safe.


            Monthly fluoride average: 1.20 p.p.m.  Monthly chlorine average: .23 p.p.m.



Wastewater Report for April:


            Influent Monthly Average B.O.D.:    97 mg/l

            Effluent Monthly Average B.O.D.:    6          Limit: 15 mg/l


            Influent Monthly Average T.S.S.:      188 mg/l

            Effluent Monthly Average T.S.S.:      11        Limit: 20 mg/l


Monthly Average Nitrogen Ammonia: .456 p.p.m.   

Limit: 20.0 mg/l Monthly

                        29.0 mg/l Daily


            Total gallons treated: 3,218,400


The Cedar Street/Nachreiner Avenue project continues. The water main has been tested and they are working on laterals. The storm sewer work will start shortly. It will happen fast now. Ring inquired about completion dates. The project will take 4-6 weeks, start to finish. It is hopeful to be done by Memorial Day weekend. Nick Ruhland explained the water test process causing milky looking water which is from air in the pipes from the water being shut off and there are no contamination or water safety issues.   



Building & Ordinance – Brunson


The Building Committee, as reported by Trustee Gerber, received notification from General Engineering regarding a fuel surcharge they will be charging permit applicants. Kraemer was concerned about fuel prices when fuel drops back down. The Village wants people to build and not discourage building because of our fees. There are multiple inspections with building permits. It was understood by all that General Engineering has to be competitive. The Village Board was informed that General Engineering will be donating their fee for inspecting Green TTEC which is approximately $3,800.


Building Committee will be meeting Monday evening regarding the Meise property. Meise wants to plant trees to obstruct the view of the semi trailer on the property. Meise has cleaned the lot up other than the semi trailer.


No Ordinance Committee report.



Pool & Golf – Box


The board wants to see the Friends of the Pool & Park have an organized plan before funds are committed for a new pool. The Village’s amenities are appealing for people to come to the Village so the project is very important. It was noted that there has to be a considerable amount of analysis done before a budget can be put together, however if we want to grow we need to have these amenities and maintain them.


In regards to the Golf Course, Kraemer questioned the idea of working with the Spring Green course for joint memberships. There was not a lot of interest from the Spring Green community because of Plain’s lesser membership fees. It could be revisited. However, raising rates for the nonresidents will push people away. Box plans to evaluate membership trends. The honor box system needs to be examined.  It was noted that electronic boxes are now available that would give out change and stickers to golfers.  Play without pay needs to be controlled with minimal costs.



Development & Planning – Ring


The Development & Planning Commission had a meeting regarding the Home Talent signage. There may be a forthcoming matter regarding splitting and merging lots with an issue from the Building Committee.



Other Business


Westbrook Associated Engineers reviewed and recommended H&K Contracting’s Pay Request #1. Kraemer motioned to pay H&K Contracting in the amount of $88,458.02. Ellenbolt seconded. Roll call vote: Ring – Yes; Ellenbolt – Yes; Gerber – Yes; Kraemer – Yes; Schluter – Yes. Motion carried.


Shawn Murphy discussed Ideal Builders, Inc. Change Order No. 1. It includes a deduct for items the Village will purchase directly in the amount of $629,274.00 because of saving sales tax. There is an addition of $4,568.75 which is a transfer from Meise contract for base course on Leed Parkway. Schluter motioned to approve Change Order #1 for Ideal Builders, Inc. for a net deduction of $624,705.25. Gerber seconded. Roll call vote: Ring – Yes; Ellenbolt – Yes; Gerber – Yes; Kraemer – Yes; Schluter – Yes. Motion carried.


Cliff Goodhart, Architect for Green TTEC reviewed and approves payment for Ideal Builders, Inc. Pay Request No. 1. Schluter motioned to pay Ideal Builders, Inc. Pay Request #1 in the amount of $119,814.30. Ellenbolt seconded. Roll call vote: Ring – Yes; Ellenbolt – Yes; Gerber – Yes; Kraemer – Yes; Schluter – Yes. Motion carried.


Shawn Murphy discussed a Stewardship Grant for trail construction in the Honey Creek recreational park. There is also an opportunity to apply for a Federal Recreational Trail grant. Both grant programs fund public improvements with a 50/50 match, offsetting each other. The 5.8 acre parcel in HCBP, acquired with the assistance of a $12,000 Stewardship grant, is in the floodplain and prohibited from the construction of dwelling or other buildings within the area. Public trails, docks, picnic and hiking shelters are allowed. Included in the current HCBP project is a 10’ paved multi-use trial along the south side of Leed Parkway that terminates at the west end of the property. Murphy’s proposal includes a trail connection from the Leed Parkway trail south to St. Luke’s Avenue. A paved trail will not need as much maintenance. Estimated costs are $73,640 for a gravel trail or $80,370 for a paved trail, $9,000 for a picnic site and $40,600 for installation of native species trees, shrubs and vegetation. If the Village obtains one grant but not the other, we could still withdraw. Murphy could write the grants.  Ring is concerned about future maintenance and time spent on this that could detract from necessary original business park development.  Kraemer is concerned about risk. Schluter and Ellenbolt believe this is a great opportunity and project. Gerber likes the walking connection for those going to and from the school back to town without having to walk on the highway. Kraemer motioned to table the issue. Ellenbolt seconded. Motion carried. 


Trustee Kraemer read the second reading of Ordinance 171-11, Street Identification Numbers. Ellenbolt motioned to approve Ordinance 171-11. Gerber seconded. Roll call vote: Ring – Abstain; Ellenbolt – Yes; Gerber – Yes; Kraemer – Yes; Schluter – Yes. Motion carried.


Kraemer motioned to adopt Resolution #2011-04, concerning the Compliance Maintenance Annual Report. Schluter seconded. Motion carried.


Schluter motioned to approve the following liquor licenses for the period from July 1, 2011 through June 30, 2012.  American Legion Post #398, Delbert Meise, agent; Leroy Gruber; I-Diehl Tap, L.L.C., Emil Diehl, agent; Allen Ring; The Cheesemaker #1 Inc., Constance Schweiss, agent; Phil’s River Valley Supermarket, Inc., Lewis Bettinger, agent; Consumer’s Co-Op Oil Co., Daniel Baun, agent; and, Plain Kwik Stop, Inc., Dwayne Faber, agent. Gerber seconded. Roll call vote: Ring – Yes and Abstain on Allen Ring; Ellenbolt – Yes; Gerber – Yes; Kraemer – Yes; Schluter – Yes. Motion carried.


Kraemer motioned to approve the St. Luke’s temporary picnic liquor license and eight temporary operator licenses: Jacqui Cavagnetto; Kathy Heath; Dawn Jewell; Robert Jewell; Julie Lins; Tim Lins; Debra Paulus; and, Ann Trainor-Ryan. Schluter seconded. Motion carried.





No Correspondence.



Review and Audit of Invoices:


A motion to pay the monthly invoices as presented was made by Kraemer. Ellenbolt seconded. Motion carried.



General Fund 



Debt Services



Library Fund      



Water Utility



Green TTEC



Sewer Department



TIF #2



Golf Course








Wage Reimbursements:







Ellenbolt motioned to adjourn at 9:46 p.m. Kraemer seconded. Motion carried.





Sheila Tafs