Minutes: May 9, 2007

Village of Plain

Village Board Proceedings of May 9, 2007




The Regular Monthly meeting of the Board of Trustees of the Village of Plain was held at the Municipal Building on May 9, 2007.  The following members were present: Raymond Ellenbolt, President; David Buchanan; Kevin Kraemer; Gary Leeck; James Liegel; Duane Meise; and, Robert Neuheisel, Trustees.


Others present: Mike Ring, Stephanie Box, Duane Ruhland, Jim Mann of Ehlers & Associates, Bob Bauer, Jean Stauffacher, Tony Cavagnetto, Jacqui Cavagnetto, Mary Kraemer, Mary Jean Ellenbolt, Ryan Von Haden of TRICOR Insurance Services, Mike Zagrodnik of the League of Wisconsin Municipalities Mutual Insurance, Maureen Palmer, representing the Home News; Tom Meyer, Chief of Police; and, Nick Ruhland, Public Works Director.


Notice of this meeting, along with the agenda, was posted at the following locations in the Village of Plain: the Municipal Building; the Plain Post Office; and, The Peoples Community Bank on Tuesday, May 8, 2007.  Notice was faxed to the Home News and the Baraboo News Republic on the same date.


The meeting was called to order by President Ellenbolt at 7:30 p.m.


Liegel motioned to approve the minutes of the April 11, 2007 regular meeting. Kraemer seconded the motion, and it carried unanimously.


Mike Ring addressed the board initially. Ring has concerns about a saw cut done on the approach to the newly constructed Mike & Stephanie Box home.  Ring believes the curb is ruined.  Mrs. Box pointed out that they are not finished with the approach.  President Ellenbolt stated that according to Ordinance, they have 12 months to take care of the problem.  Buchanan motioned for the Ordinance Committee to address the issue to set standards.  This was seconded by Liegel and it carried unanimously.


Trustee Kraemer informed the board that the Finance Committee met and decided to finance the TIF project through Ehlers & Associates selling general obligation bonds.  The Committee decided that this option was the best economic choice for the Village.  Jim Mann enlightened the board on the process of the sale of bonds.  Two resolutions need to be approved in order to proceed.  After the resolutions are passed, an official statement will be prepared which is a document used to market the issuance of the bonds.  A public sale will be conducted the morning of June 13th and the board can approve or disapprove the bids at that evening’s regular board meeting.  It will take 14-21 days after the bid approval that we would close on the bonds and the cash would go into the Village’s TID capital projects fund. 


Liegel motioned to approve Resolution 2007-03, the initial resolution authorizing $585,000 general obligation bonds for community development projects in Tax Incremental District No. 2.  This was seconded by Meise and carried with Trustee Kraemer abstaining.


Liegel then motioned to approve Resolution 2007-04, a resolution providing for the sale of $585,000 general obligation community development bonds. This was seconded by Buchanan and carried with Trustee Kraemer abstaining.


President Ellenbolt asked to approve a bid for the TIF Project.  A-1 Excavating was low bid.  Meise motioned to accept A-1 Excavating contract #2, which includes the additional non-TIF eligible street repair.  Kraemer seconded the motion and it carried unanimously.


Fire Chief Bob Bauer addressed the board regarding the Fire Department donating six ceiling fans for the park pavilion.  He wanted the opinion of the board in regards to the fans.  Bauer answered a few questions asked by the board.  The board suggested that the Parks Committee should review the proposal and bring a recommendation to the board.


Jean Stauffacher brought concerns to the board regarding this year’s lifeguard hiring process and wanted answers about why the responsibilities at the pool were restructured.  After a prolonged deliberation regarding the sequence of events over the past five months, it was explained that the Head Lifeguard position was split into the Special Events Coordinator and Head Lifeguard positions because the Pool Committee felt that more time was needed to focus on swim lessons, Swim Team, water aerobics and special events without interruption from the Head Lifeguard duties.  After more opinions were stated, it was upheld that there would be no modifications to the Pool Committee’s restructuring of staff.


Ryan Von Haden from TRICOR Insurance Services was the first insurance agent to speak about services offered by his company.  Mike Zagrodnik followed up with his presentation of his company, the League of Wisconsin Municipalities Mutual Insurance.  Upon further review a decision will be made at a special meeting to be scheduled for May 16, 2007.



Public Works Department Report


Nick Ruhland informed the board that a decision needs to be made on whether or not to have special assessments on Park Avenue and Willow Street when curb & gutter is replaced during the TIF Project.  There is no reason to exempt the residents in that area from special assessments.  Trustee Kraemer explained a process of subtracting TIF eligible curb & gutter costs from the entire curb & gutter project cost to arrive at the figure that should be special assessed to the residents.  They would then be expected to pay 50% and the Village would be responsible for the other 50%.  Kraemer motioned to charge special assessments to the residents of Park Avenue and Willow Street for the non-TIF eligible portions.  This was seconded by Buchanan and carried unanimously. 


The Oak Street project is underway and is satisfactory.


Mega Construction will also be redoing the steps outside the Municipal Building.  They were not up to code.



Police Department Report


Chief Meyer presented the Case Report for April. The 2007 squad car purchase has been completed.  Equipment change over is nearly finished. Ballweg’s contractor did not install a flasher unit for the headlight strobes that was in the original bid, the part has been shipped.  The Sauk County Sheriff’s department donated a push bumper, which is a small brush guard.  A headlight flasher strobe from the 2001 Impala does not work on the 2007 Impala, Chief Meyer would like to donate this part to Sauk County Sheriff’s department.  The board agreed to the donation.  The shotgun has been converted to less-lethal.  Three part-timers still need to be certified on the rifle, that training will take place on May 19th.



Committee Reports


There was one change since the Committee appointments were sent out.  Joe Brent replaces Steve Frank on the Golf Course Committee.  Liegel motioned to accept President Ellenbolt’s committee appointments as submitted.  This was seconded by Meise, and then carried unanimously.


Water & Sewer  - Liegel


Water Pumpage for April:


Well No. 1:      243,000

            Well No. 2:   1,791,500


Total for April: 2,034,500 gallons, which was 67,100 gallons more than last year.


Two bacteria samples were sent to the State Lab.  Both samples tested safe.


            Monthly fluoride average: 1.29 p.p.m.


Wastewater Report for April:


            Influent Monthly Average B.O.D.:    210 mg/l

            Effluent Monthly Average B.O.D.:    11        Limit: 15 mg/l


            Influent Monthly Average T.S.S.:      162 mg/l

            Effluent Monthly Average T.S.S.:      15        Limit: 20 mg/l


Monthly Average Nitrogen Ammonia:  .198 mg/l     

Limit: 20.0 mg/l Monthly

            29.0 mg/l  Daily


            Total gallons treated: 2,021,800



Police & Golf Course – Meise


No Police Committee report.


The Golf Course Committee is getting a second opinion from an Engineer at Edward Kraemer & Sons regarding the engineering of the bridges on the Golf Course.



Parks – Neuheisel


Parks Committee is planning to meet on Tuesday May 15, 2007.


The Streets Committee met to interview for the Public Works Summer Helper.  Two candidates were interviewed.



Finance & Ordinance – Kraemer


The Finance Committee met to analyse financing for the TIF project.  It was decided to sell general obligation bonds with Ehlers & Associates assistance.  It was also discussed to start the budgeting process a month early to fine-tune standards for other Committees.


The Ordinance Committee needs to set up a meeting to address the curb and gutter issue.


Streets & Library Liaison – Leeck


Circulation was back up in March.  The “Friends” had shelving installed in the back storage room.  The annual library meeting is on Friday at Devil’s Lake.



Building & Swimming Pool – Buchanan


The Pool Committee is meeting next week for a staff meeting with the lifeguards.  The deck was checked at the pool for the new diving board.  The diving board was ordered but there is an issue with getting stainless steel cage for mounting it.


The Building Committee approved all permits for the month.


Other Business


Liegel motioned to approve the Development Agreement including the stated updates.  Leeck seconded the motion and carried with Kraemer abstaining.


Kraemer motioned to hire Taylor Riek as the Public Works Department Summer Helper, Cody Bindl for the Assistant Recreation Director position and Golf Course Starters as follows: Justin Gibson, Jerod Meyer, Molly Nachreiner, Danielle Roessler, Adam Ruhland, Gina Ruhland, and Caroline Vandewater.  This was seconded by Liegel, and carried unanimously. 


Leeck motioned to approve the appointments of Jean Bergman, Jacqui Cavagnetto and Dawn Jewell to the library board for three-year terms.  This was seconded by Neuheisel, and then carried unanimously.


Kraemer then motioned to appoint Hallie Wendorff as the Village Assessor for a two-year term beginning on June 15, 2007.  This was seconded by Leeck, and then carried unanimously.


After discussion regarding an opinion submitted from the Village Attorney, Kraemer motioned to approve the following establishment liquor licenses for the period from July 1, 2007 through June 30, 2008.  This was seconded by Neuheisel, and then carried unanimously.


            Renewal of Class “B” Beer and Class “B” Liquor to:

                        American Legion Post #398, Harold Schutz, agent                          

                        Leroy Gruber

                        I-Diehl Tap, L.L.C., Emil Diehl, agent

                        Allen Ring


            Renewal of Class “A” Beer and Class “A” Liquor to:

                        The Cheesemaker #1 Inc., Constance Schweiss, agent

                        Phil’s River Valley Supermarket, Inc., Lewis Bettinger, agent


            Renewal of Class “A” Beer to:

                        Consumer’s Co-Op Oil Co., Daniel Baun, agent

                        Plain Kwik Stop, Inc., Dwayne Faber, agent


Trustee Liegel presented a map to the board from Valley Village LLC.  It is their intension to acquire small portions of land from John Frank and Jason Meixelsperger.  Liegel motioned for a conditional approval for the Certified Survey Map.  This was seconded by Buchanan and carried unanimously. 




Board of Review is set for  May 16, 2007 from 7:00 p.m. to 9:00 p.m. A special meeting was set for after the Board of Review at 9:00 p.m.


Review and Audit of Invoices:


Liegel motioned to pay Voucher #9173 payable to Energenecs in the amount of $3,938.50 from the Sewer Parts Replacement Fund.  This was seconded by Buchanan, and then carried unanimously.


A motion to pay the monthly invoices as presented was made by Liegel.  Kraemer seconded, and then the motion carried unanimously. 


General Fund 


Water Utility


Library Fund      


Sewer Department


T.I.F. #2


Golf Course


Capital Improvement



Wages and Reimbursements: $13,335.13


Kraemer motioned to adjourn to closed session at 10:26 p.m.  This was seconded by Buchanan, and then the motion carried unanimously.





Sheila Tafs