Minutes: May 12, 2010

Village of Plain

Village Board Proceedings of May 12, 2010


The Regular Monthly meeting of the Board of Trustees of the Village of Plain was held at the Municipal Building on May 12, 2010. The meeting was called to order by President Ellenbolt at 7:30 p.m.


Roll Call: Raymond Ellenbolt, President; Cole Brunson; Robert Jewell; Kevin Kraemer; Duane Meise; Robert Neuheisel; and, John Schluter, Trustees.


Others present: Harvey Rieder; Chief Kevin Wilkins; Officer Chuck Schreiber; and, Nick Ruhland, Public Works Director.


Notice of this meeting, along with the agenda, was posted at the following locations in the Village of Plain: the Municipal Building; the Plain Post Office; and, The Peoples Community Bank on Monday, May 10, 2010.  Notice was emailed to the Home News and the Baraboo News Republic on the same date.


Schluter motioned to approve minutes from the April 14, 2010 Regular Board meeting. This was seconded by Jewell and carried unanimously. Jewell then motioned to approve minutes from the April 22, 2010 Special Board meeting. This was seconded by Neuheisel and carried unanimously.


The recommendation from the Planning and Development Commission was to approve the Steve and Peggy Whitford setback variance for the purpose of a storage shed with the provision that the shed be in line with the other buildings on that alley. Neuheisel motioned to accept the recommendation to approve the variance and this was seconded by Trustee Schluter. The motion carried unanimously. The setback variance was approved. 


Harvey Rieder addressed the board regarding the need for stop lights at the intersection of County Highway B and State Highway 23. Rieder has contacted the Department of Transportation to look into what is needed for the request. Traffic signal installation requires warrants which would include deaths, injuries and high volume traffic. Rieder is willing to work with the Department to get this passed on behalf of the Village. He needs approval from the Village Board, the local police and Sauk County Sheriff’s office in letter form for the DOT. Traffic signals will slow down traffic. There would be cost sharing if it is approved. The Village would have to pick up the energy cost of operation. Chief Wilkins is in favor of the idea from a safety standpoint. It is a high traffic area. The new development coming to the north will increase traffic in the Village. Jewell motioned to support the idea for traffic lights at the intersection of County Highway B and State Highway 23. Schluter seconded and it carried unanimously. Officer Schreiber will talk to the County regarding an approval letter from them.



Police Department Report


The Chief stated that everything is going smoothly. The Police Department is concentrating on speed enforcement.


The Bail Bond Schedule of Deposits was presented to the board. Deposit prices are identical to Spring Green. Meise motioned to approve the bail bond schedule as presented. This was seconded by Brunson and carried unanimously.



Public Works Department Report


Nick Ruhland stated that he is having problems getting Iverson to come back to finish the job on Cedar Street. A retainer is still being held.


The Lions Club has started improvements at the St. Luke’s ball diamond. They are installing a home run fence, player’s benches and a sidewalk along the backstop.



Kraemer motioned to accept President Ellenbolt’s committee appointments as submitted.  This was seconded by Jewell, and then carried unanimously.



Committee Reports


Finance – Schluter


No Finance Committee Report.



Police & Parks – Meise


No Police Committee report


The Parks Committee met to discuss the type of pavilion roof to install. The type is not decided. So far, 23 kids have signed up for the Rec Program. Nick published an article in the Home News to promote the golf program.



Golf, Library & Emergency Government – Neuheisel


The Golf Course Committee organized a cleanup day. We are still waiting for the new sign to come in regarding the golf fines. The Committee met with Spring Green regarding joint membership. It will be postponed until next year. There will be more meetings to organize.


The Library has posted a new clerks position. Circulation has increased considerably.



RV Court Commission, Streets & Utilities – Kraemer


No RV Court Commission report.


No Streets Committee report.


Water Pumpage for April:


Well No. 1:      459,000

            Well No. 2:   1,523,000


Total for April: 1,982,000 gallons, which was 10,000 gallons less than last year.


Two bacteria samples and two well samples were sent to the State Lab. All samples tested safe.


            Monthly fluoride average: .936 p.p.m.


Wastewater Report for April:


            Influent Monthly Average B.O.D.:    127 mg/l

            Effluent Monthly Average B.O.D.:    9          Limit: 15 mg/l


            Influent Monthly Average T.S.S.:      157 mg/l

            Effluent Monthly Average T.S.S.:      9          Limit: 20 mg/l


Monthly Average Nitrogen Ammonia: .271 mg/l      

Limit: 20.0 mg/l Monthly

                        29.0 mg/l Daily


            Total gallons treated: 2,722,800


There was 3+ inches of rain April 6th & 7th and 1.75 inches of rain on April 30th.



Building – Brunson


No Building Committee report.



Pool & Ordinance – Jewell


A reel is needed for the solar cover at the pool. The cost is $1,350. Jewell motioned to purchase the reel. Meise seconded and the motion carried unanimously.


At the last special meeting, three Ordinances had second readings and were passed.



Development & Planning and Green TTEC Advisory – Ellenbolt


Green TTEC Advisory had a meeting on Monday. There are 13 applicants for Directors position so far. The Advisory Committee will weed it down to approximately six people to interview. The Finance Committee will interview. The Village Board will have the final say. The qualifications need to be approved by the EDA.



Other Business


The Village cannot hire a Construction Manager because the EDA will not fund the position. Plus the Construction Manager could not bid the projects.


Jewell motioned to approve the renewal application for a 6-month Liquor License for Edward Alan Liegel for the period May 13, 2010 through November 13, 2010. Neuheisel seconded the motion and it carried unanimously.


Meise motioned to approve the following establishment liquor licenses for the period from July 1, 2010 through June 30, 2011.  This was seconded by Jewell, and then carried unanimously.


            Renewal of Class “B” Beer and Class “B” Liquor to:

                        American Legion Post #398, Harold Schutz, agent                          

                        Leroy Gruber

                        I-Diehl Tap, L.L.C., Emil Diehl, agent

                        Allen Ring


            Renewal of Class “A” Beer and Class “A” Liquor to:

                        The Cheesemaker #1 Inc., Constance Schweiss, agent

                        Phil’s River Valley Supermarket, Inc., Lewis Bettinger, agent


            Renewal of Class “A” Beer to:

                        Consumer’s Co-Op Oil Co., Daniel Baun, agent

                        Plain Kwik Stop, Inc., Dwayne Faber, agent



Kraemer motioned to approve the St. Luke’s temporary picnic liquor license and six temporary operator licenses: Dawn Jewell, Robert Jewell, Julie Lins, Tim Lins, Sue Ruhland and Ty Ruhland.  This was seconded by Neuheisel, and then carried with Jewell abstaining.   


Jewell motioned to approve the League of Wisconsin Municipalities Mutual Insurance Company as the Village’s insurance carrier for the period from June, 2010 through May, 2011.  This was seconded by Meise, and then carried unanimously.


Trustee Neuheisel motioned to hire Gina Ruhland as the Assistant Rec Director and Erik Koch as the Public Works Helper. This was seconded by Jewell and it carried unanimously.





No Correspondence.



Review and Audit of Invoices:


A motion to pay the monthly invoices as presented was made by Meise. Jewell seconded, and the motion carried unanimously.


General Fund 


Water Utility


Library Fund      


Sewer Department


TIF #2


Golf Course


Wage Reimbursements:




Meise motioned to adjourn to closed session at 8:49 p.m. Jewell seconded the motion and it carried unanimously. Roll call vote: Ellenbolt – Yes; Brunson – Yes; Jewell – Yes; Kraemer – Yes; Meise – Yes; Neuheisel – Yes; Schluter – Yes.


The board returned from closed session at 8:51 p.m. Meise motioned to adjourn. This was seconded by Kraemer and carried unanimously.





Sheila Tafs