Minutes: February 8, 2012

Village of Plain

Village Board Proceedings of February 8, 2012

The Regular Monthly meeting of the Board of Trustees of theVillageofPlainwas held at theMunicipalBuildingonFebruary 8, 2012. The meeting was called to order by President Ring at7:30 p.m.

Roll Call: Raymond Ring, President; Stephanie Box; Raymond Ellenbolt; Walter Gerber; Kevin Kraemer; and, John Schluter, Trustees. Trustee Cole Brunson was absent.

Others present: James Liegel; Cindy Liegel; Marion Copus of the Home News; Officer Chuck Schreiber; Shawn Murphy, Green TTEC Director; and, Nick Ruhland, Public Works Director.

Notice of this meeting, along with the agenda, was posted at the following locations in the Villageof Plain: the MunicipalBuilding; the Plain Post Office; and, The Peoples Community Bank on Monday, February 6, 2012. Notice was emailed to the Home News and the Baraboo News Republic on the same date.

Box motioned to approve minutes from the January 11, 2012 Regular Board meeting. Schluter seconded. Motion carried.


Police Department Report

 Officer Schreiber had no police report.


Green TTEC Director Report

 Shawn Murphy, Green TTEC Director, informed the Village Board that Straight Forward provided notice that they are suspending consideration of establishing operations at Green TTEC. They needed at least 20 new employees to staff a call center operation and were unable to develop a sufficient number of qualified applicants since the Open House in December. They cited 20% of applicants did not meet job requirements and 50% of applicants offered positions declined.

Murphy is developing marketing materials for both Green TTEC andHoneyCreekBusinessPark. The hope is to post on the website and distribute to users of Green TTEC. Event use at Green TTEC is increasing. MATC is running seven classes and two independent classes are running as well. In January events included The Kraemer Company’s employee safety training for two days and there was a good turnout for the Spring Green Arts Coalition Annual Exhibit. Green TTEC will host Sauk County Manufacturer’s Council in February and Sauk County Institute of Leadership will hold a class onMarch 8, 2012.

 Murphy and Tafs are in the process of closing out the State grant of $1.01 million received for Green TTEC construction. Specifically, $910,000 of the construction costs and $100,000 of the architectural and engineering costs were reimbursed. The Green TTEC project had a total of 77 trade construction workers working for 16 construction firms. The Village purchased $818,541 materials and equipment from 46 different companies.

Murphy reviewed the engineering agreement submitted by Westbrook Associated Engineers, Inc. for the Recreation Trail project. Schluter motioned to approve the Recreational Trail proposal from Westbrook Associated Engineers, Inc. in an amount not to exceed $9,900.00. Kraemer seconded. Motion carried with Box voting no. 


Public Works Department Report 

Public Works Director, Nick Ruhland, discussed the cross connection ordinance change with the first reading being this evening. The current ordinance is powerless. The new ordinance will give Public Works the right to police any violations and legally shut off water for violations. Public Works will have to do inspections for commercial and public authority properties along with the residential properties that were already being inspected. Ruhland would like to hire a consultant initially to do the inspections. The consultant would also educate Public Works on the techniques. 

Ruhland would like to contact a fence company in regards to one of the fence posts at the Wastewater Treatment Plant that is heaved to the point that the gate continuously falls off. The sewer department and public works would divide the cost. The board would like to see an estimate before moving forward on the project.


Committee Reports

Finance & Green TTEC – Schluter

The Finance Committee reported that the Village ended the year with a little of a surplus. January’s ending account balances totaled $2,404,955, with payments going out to other taxing jurisdictions by February 20th. The current interest rate is at 0.14%. The Auditors recorded golf depreciation that is being looked into.

No Green TTEC Board report.


Park, SCDC & Cable TV – Ellenbolt

 No Park, Cable or SCDC Report.


Library, Police & RV Court Commission – Gerber

 The Library Board approved the A/C bid from Prairie Plumbing & Heating. They have 24/7 service. Carolyn is doing a fantastic job. Circulation has increased. A new program called “Friday Night Foodies” will start this Friday. This Friday’s session is almost full.

 The Police Committee thanked Greg Kraemer for donating car wash tokens for the squad car because he is impressed with the job they are doing.

 No RV Court Report.


Streets & Utilities– Kraemer

 Water Pumpage for January:

Well No. 1:   533,000

            Well No. 2:   1,737,000

 Total for January: 2,270,000 gallons, which was 384,000 gallons more than last year.

 two bacteria samples were sent to the State Lab. Both samples tested safe.

 Monthly fluoride average: 1.11 p.p.m.  Monthly chlorine average: .33 p.p.m.

Wastewater Report for January: 

            Influent Monthly Average B.O.D.:    175 mg/l

            Effluent Monthly Average B.O.D.:    8          Limit: 15 mg/l

            Influent Monthly Average T.S.S.:      182 mg/l

            Effluent Monthly Average T.S.S.:      7          Limit: 20 mg/l              

Monthly Average Nitrogen Ammonia: .287 p.p.m.   

Limit: 20.0 mg/l Monthly

                        29.0 mg/l Daily

             Total gallons treated: 2,635,500

 The Streets Committee will meet in the next month.


Building & Ordinance – Brunson

No Building Committee report.

In Trustee Brunson’s absence, Trustee Kraemer read the first reading of Ordinance 176-12: a revision of the Cross Connection Control ordinance.


Pool & Golf – Box

The Pool Committee met to review lifeguard applications and will be interviewing for lifeguard positions this Saturday. The committee also discussed staffing issues and shortening rest period from 30 minutes to 10 or 15 minutes. 

The Friends of the Plain Pool and Park have not met recently. Nobody wanted to take charge. It may have to be done as a board committee. It is going to take a lot of planning. It needs to get going again. 

The Golf Course Committee met earlier this evening. The committee discussed reciprocal course use, clubhouse options, attracting more interest to the course and not using tax dollars to operate the golf course.  


 Development/Planning & Plain’s 100 Year – Ring

No Development & Planning Commission report.

The Plain’s 100 year Commemoration Committee met with the Fire Department this evening. The committee had decided the date will be on the Saturday of 3-day celebration, July 28, 2012. The committee has been discussing a float for parade, selling a commemorative item, a beard growing contest, an old time photo both, trivia contest, face painting, children’s art contest, a banner over Highway B, a time capsule and something special with the fireworks display. The committee will meet again on February 20th and be joined by the Franklin Historical Society.


Other Business

Murphy reviewed the details of Resolution 2012-03 to approve a formal request from the Village to the Richland Center National Guard unit to provide equipment and labor for the construction of the recreation trail, bridge and picnic shelter in theHoneyCreekBusinessPark. Schluter motioned to approve Resolution 2012-03. Ellenbolt seconded. Motion carried with Box voting no.



No correspondence.


Review and Audit of Invoices:

A motion to pay the monthly invoices as presented was made by Ellenbolt. Gerber seconded. Motion carried.


General Fund 



Capital Improvements



Library Fund      



Water Utility



Green TTEC



Sewer Department



TIF #2



Golf Course








Wage Reimbursements:





Ellenbolt motioned to adjourn at 8:28 p.m. Box seconded. Motion carried.


Sheila Tafs