Minutes: June 13, 2012

Village of Plain
Village Board Proceedings of June 13, 2012

The Regular Monthly meeting of the Board of Trustees of the Village of Plain was held at the MunicipalBuilding on June 13, 2012. The meeting was called to order by President Ring at 7:30 p.m.

Roll Call: Raymond Ring, President; Stephanie Box; John Dischler; Raymond Ellenbolt; Walter Gerber; Kevin Kraemer; and, James Liegel, Trustees.

Others present: Dan Baum; Brian Brey; Jim Mann of Ehlers, Inc.; Officer Chuck Schreiber; Shawn Murphy, Green TTEC Director; and, Nick Ruhland, Public Works Director.

Notice of this meeting, along with the agenda, was posted at the following locations in the Village of Plain: the Municipal Building; the Plain Post Office; and, The Peoples Community Bank on Monday, June 11, 2012. Notice was emailed to the Home News and the Baraboo News Republic on the same date.

Liegel motioned to approve minutes from the May 9, 2012Regular Board meeting. Kraemer seconded. Motion carried.

Dischler motioned to approve minutes from the May 16, 2012Special Board Meeting. Gerber seconded. Motion carried.

Liegel motioned to approve minutes from the May 16, 2012Board of Review. Box seconded. Motion carried.

 

Rezone of Eastwood LLC

The board discussed the Development & Planning Commission’s recommendation to not rezone parcel #171 0283-10000 from Agricultural District to Industrial District. The board reviewed documents from the Public Hearing. There were a number of concerns from surrounding property owners. The Commission believed the Honey Creek Business Park covenants should be revisited as it may be a more suitable location for Meise Construction. The covenants will be reviewed by the Development & Planning Commission at a later date. Ring motioned to approve the denial of the rezone. Ellenbolt seconded. Roll call vote: Ring – Yes; Box – Abstain; Dischler – Yes; Ellenbolt – Yes; Gerber – Yes; Kraemer – Yes; Liegel - Yes. Motion carried with Box abstaining.

 

 Resolution #2012-09 & #2012-10

Jim Mann of Ehlers, Inc. explained what is included in the taxable bonds versus the tax exempt bonds to be sold on June 20, 2012. Included in the taxable bonds are the Green TTEC building costs as well as some operating expenses for the remainder of the year. The taxable bonds also include the refinance of the loan from the original land purchase. The tax exempt bonds consist of the infrastructure of Honey Creek Business Park. Splitting the bond sale constitutes a cost reduction of a projected $170,000 because of a lower interest rate. Shawn Murphy was aggressive in executing the split bond sale. Shawn went through the accounting and came up with the figures to split the sale. The Village Board needs to adopt Parameters Resolutions to avoid another meeting. The Resolutions are conservative as far as interest rates. The tax exempt bonds are anticipated to come in at 3.5%, but the resolution is written at 3.75%. The taxable bonds are anticipated to come in at 3.75%, but the resolution is written at 4.0%. The sale will be at noon on June 20, 2012.

Liegel motioned to adopt Resolution #2012-09, a Resolution Authorizing The Issuance And Establishing Parameters For The Sale Of Not To Exceed $990,000 Taxable General Obligation Promissory Notes. Kraemer seconded. Roll call vote: Ring – Yes; Box – Yes; Dischler – Yes; Ellenbolt – Yes; Gerber – Yes; Kraemer – Yes; Liegel - Yes. Motion carried.

Kraemer motioned to adopt Resolution #2012-10 a Resolution Authorizing The Issuance And Establishing Parameters For The Sale Of Not To Exceed $1,445,000 General Obligation Refunding Bonds. Gerber seconded. Roll call vote: Ring – Yes; Box – Yes; Dischler – Yes; Ellenbolt – Yes; Gerber – Yes; Kraemer – Yes; Liegel - Yes. Motion carried.

 

Police Department Report

Officer Schreiber enlightened the board regarding police service hours being slightly higher this month because of training a new officer. Extra hours will be scheduled in June and July as well because of increased summer activities. The speed board will be set up again soon. The squad recently got new tires and has since had a flat tire. There was minor vandalism during the St. Luke’s Festival, but overall it was a satisfactory weekend.

 

Green TTEC Director Report

Shawn Murphy reported on the following:

Recreation Trail

Easements have been secured for the trail location from The Kraemer Company, Randy Liegel and Edward Kraemer & Sons. During the review process for the bridge permit through the DNR it was discovered that the Village must verify existing conditions within the floodplain are in compliance with the floodplain maps approved in 2009 for the construction of Honey Creek Business Park. This will result in some additional survey costs that will also determine if there will be an impact on potential area flooding during a 100-year storm event as a result of the bridge installation.

The Green TTEC Board approved the style of paver bricks that can be purchased for a fund raising event to generate additional funds for project amenities such as lights, electricity and water to the picnic shelter.

CDBG-Planning Grant/Alliant Foundation Grant Applications

Murphy had initially anticipated submitting a final draft of an application for a CDBG (Community Development Block Grant) Functional Planning grant to the WEDC (Wisconsin Economic Development Corporation) for $19,000 for Village Board consideration this month. However, after meeting with a WEDC representative last month Murphy learned that WEDC is implementing new requirements and goals for planning grants that emphasizes job training and job creation requirements for grant awards. This requires a re-draft of the application to address the job training and job creation requirements. Murphy is working with area companies and MATC to see if training programs can be developed that address area training requirements.

Wisconsin Entrepreneurial Conference

Last week Murphy attended a conference sponsored by the Wisconsin Technology Conference in Milwaukee. It was well attended with participants from start-up businesses and other incubator center managers. There were also several good sessions on tax law changes for new businesses and venture capital financing.

Summary of Energy Use at Green TTEC to Date

Murphy presented a summary of energy use at Green TTEC through April, 2012. While natural gas use is a little higher than expected, electric is much lower than expected. There is not a good history because of the mild winter and warm spring. Also, a full cycle is needed to attain efficiency.

Ring questioned Murphy in regards to property and Green TTEC usage inquires. Murphy stated that there have been inquiries regarding building usage for meetings and seminars, but no inquiries on the property. Liegel questioned if there was a continuous contact list. Murphy receives emails on leads for development. The conference last week was intended to help increase contacts. Ring asked if we have heard anything from Driftless Area Relators. Murphy will contact for an update.

 

Public Works Department Report

Public Works Director, Nick Ruhland, informed the Board that plow truck needs some repairs. The hydraulic tank has rusted and is leaking fluid. The hinge points on the tailgate have seized up. All repairs will cost approximately $3,300.

The creek on the golf course is running out. It is now leaving its channel by the 8^th fairway, which is further upstream. This will need to be discussed by the Golf Course Committee. Kraemer questioned where the problem is. There are multiple troubled areas. The problem is that there is no elevation change in the creek. Maintenance dredging is needed.

The DNR will be doing an inspection tomorrow of the Wastewater Treatment Plant in preparation of the reissuance of a permit that contains the phosphorus limits in it.

The pool running really good in regards to the Public Works operation. There have been no problems with temperatures or chemicals.

The Recreation Program started this week. The first two days had approximately 15 children. Wednesday’s golf day had 20 golfers participate.

 

Committee Reports

Building Committee & Fire District – Dischler

No Building Committee or Fire District reports.

 

Green TTEC, Parks, SCDC & Cable TV – Ellenbolt

The Green TTEC Board met on Monday. Dave Lins approached us to have video conference equipment. Murphy is looking into options. The donation pavers were selected. Sauk County increased their training loan to $20,000 with a negotiable interest rate. Murphy has ordered the surveillance cameras from LaValle Telecom.

The Park has a new tire swing in place. The concession stand counter has been repaired by Bob Kraemer. It was recommended to send letter of appreciation from Park Committee.

Ellenbolt shared the Green TTEC award news at the SCDC meeting. Liegel questioned what Gene Dalhoff has been doing. Dalhoff reports on meetings, contacts and budget information. Dalhoff always says that leads are confidential.

No Cable TV report.

 

Library, Police & RV Court – Gerber

Gerber reported on how we compare to other libraries in the community. In 2011, we had 34,837 check-outs and our operating expenses were $114,821. In Spring Green, they had 102,217 check-outs with expenditures of $258,452. Reedsburg had 293,069 check-outs with expenditures of $648,113. North Freedom had 19,033 check-outs with expenditures of $41,624. Linda Ford has been hired at the library. So far this year there have been 12,465 check-outs compared to a year ago at 11,845.

No Police or RV   Court report.

 

Streets & Utilities– Kraemer

Water Pumpage for May, 2012:

Well No. 1:   688,000

Well No. 2:   2,197,000

Total for May: 2,885,000 gallons, which was 465,000 gallons more than last year.

Two bacteria were sent to the State Lab. Bot samples tested safe.

            Monthly fluoride average: 1.34 p.p.m.  Monthly chlorine average: .39 p.p.m.

Wastewater Report for May, 2012:

            Influent Monthly Average B.O.D.:    205 mg/l

            Effluent Monthly Average B.O.D.:    8.4       Limit: 15 mg/l

            Influent Monthly Average T.S.S.:      185 mg/l

            Effluent Monthly Average T.S.S.:      8.0      Limit: 20 mg/l

Monthly Average Nitrogen Ammonia: .1797 p.p.m. 

Limit:     20.0 mg/l Monthly, 29.0 mg/l Daily

            Total gallons treated: 2,383,600

All of the patch areas have been blacktopped including the alley off of St. Luke’s Avenue as part of the sewer repairs from last fall. Kraemer would like to meet next week.

The trickling filter/plastic dome has been repaired.

 

Finance & Ordinance – Liegel

The Finance Committee met last Monday evening and had general discussion in regards to the budget. The budgeting schedule will follow the same schedule as previous years. Committee Chairs will receive their budgets in September and then have an October deadline. The Committee also discussed the Clerk’s workload and possibly getting help.

Trustee Liegel is still reviewing the Ordinance book. The Committee will meet to discuss a few issues. There are concerns regarding the junk ordinance. Officer Schreiber will look into a few complaints.

 

Pool & Golf – Box

There have been 41 pool passes sold so far as compared to a total of 56 last year. The pool started selling ice cream this year. It has gone over well. One lifeguard has resigned and the position will not be filled. Box reviewed details of the handbook. Kraemer suggested a revision. Liegel motioned to approve the Lifeguard Handbook with removing “will” from the first sentence of the third paragraph on the Introduction page to now read: I, _______, have received and read all the rules. Kraemer seconded. Motion carried.

The Golf Course has 143 Memberships sold to date. There were 161 sold in 2011. There are some people not working in the area, but there are a lot of new people. There was a group of people fined for playing but not paying. The Police Department fined four individuals in the amount of $303 each.

 

Development/Planning & Plain’s 100 Year – Ring

Development & Planning Commission met tonight regarding the rezone. A meeting will be set to review the covenants of the business park.

For Plain’s 100 year Commemoration, a ceremony has been scheduled prior to the parade at the post office. Senator Schultz and Representative Marklein will speak along with present and past Village Presidents. The Committee will meet on July 9^th.

The Facilities Task Force discussed their objective and the scope of the specific facilities in need in one-five years. The Task Force will determine order of priority, number one being the Municipal Building, and walk through plans for the use of it. This was driven by the EMT’s need for living quarters and possibly taking over the Municipal Building. The next meeting will be on June 27^th.

Propane Delivery

After discussion, Liegel motioned to approve the contract with Consumers Co-op Oil Company for propane delivery for the period July 1, 2012 to June 30, 2013. Kraemer seconded. Motion carried.

Operator’s Licenses

A motion to grant approval for operator’s licenses as presented was made by Ellenbolt.  Dischler seconded. Roll call vote: Ring – Yes, but abstains on Joan Ring; Box – Yes; Dischler – Yes; Gerber – Yes; Ellenbolt – Yes; Kraemer – Yes; Liegel - Yes. Motion carried.

All operators’ licenses as follows are for the period July 1, 2012 through June 30, 2013.

Three-Day Licenses

Liegel motioned to approve a temporary Class B Retailer’s License; the temporary operator’s licenses for Michael J. Bernards, Ryan J. Ederer and John C. Ruhland; a fireworks display permit; and, the extended hours permit for the Fire Department and E.M.S. Three-Day Celebration. Gerber seconded. Motion carried with Box abstaining on John C Ruhland.

 

Correspondence 

No correspondence.

 

Review and Audit of Invoices:

Kraemer motioned to pay Check #18504 payable to Crane Engineering in the amount of $5,877.50; Check #18520 payable to L.W. Allen, Inc. in the amount of $990.24; and Check #18543 payable to Strand Associates, Inc. in the amount of $438.61 from the Sewer Replacement Fund. Box seconded. Motion carried.

A motion to pay the monthly invoices was made by Gerber. Box seconded. Motion carried.

	General Fund	$31,468.20		Capital Improvements	$0.00
	Library Fund	$4,553.71		Water Utility	$6,880.24
	Green TTEC	$1,186.87		Sewer Department	$15,837.12
	TIF #2	$4,552.10		Golf Course	$2,880.45
Wage Reimbursements:		$21,194.49

Closed Session

Ellenbolt motioned to adjourn to closed session per Wis. Statute 19.85(1)(c) Re: Discussion and possible action regarding employee resources at 9:18 p.m. Ring seconded. Roll call vote: Ring – Yes; Box – Yes; Dischler – Yes; Ellenbolt – Yes; Gerber – Yes; Kraemer – Yes; Liegel - Yes. Motion carried.

The board reconvened to Open Session at 10:24 p.m.

Shawn can continue to help Sheila out. Shawn needs to list out what the expectations are of his position to help us prepare for when he’s no longer with us. He also must refine his job description. He should put together a manual as well. A plan needs to be in place for when he does leave.

Gerber motioned to adjourn at 10:33 p.m. Kraemer seconded. Motion carried.

  

Sheila Tafs
Clerk/Treasurer