Minutes: Special Mtg October 28, 2009










Place:         Municipal Building First Floor Meeting Room

                   1015 Cedar St., Plain, Wisconsin


Date:          Wednesday, October 28, 2009


Time:          7:00 p.m.


Meeting was called to order at 7:00 p.m. by President Ellenbolt.


Roll Call:  Dave Buchanan, Duane Meise, Robert Neuheisel, Merry Lynn Riek,  James Liegel, Robert Jewell and Raymond Ellenbolt, President.  All present.


Others Present: Kevin Kraemer and Al Brey


Subject matter:


          This will be a special meeting of the Village of Plain Board of Trustees. This meeting is open to the public.


          The meeting will include the following:


(a)  Discussion and possible action regarding the audit contract with Johnson Block & Company, Inc.  Johnson Block representative, Alan Brey, stated that over the last 2 years the village has only been billed around 75% to 80% of the work.  There is more time spent in the audit now, things have to be documented, fraud procedures, risk standards all have to be taken in consideration.  The village has more things going on like the TIF district, keeping records of revenue and expenses for the year to send to Dept. of Revenue.  When he comes to meetings he never charges for his time.  Liegel made a motion to accept the contract as is from Johnson Block, Inc. and Bob Jewell 2nd.  MOTION CARRIED.


(b)  Discussion and possible action regarding changing from LEED’S AVE. to LEEDS AVE. for street sign.  Buchanan stated that it should be LEED instead of LEEDS,  taking the S off of it.    Riek stated that if it’s not too late to contact Commerce and let them know that we are eliminating the S.  Buchanan made a motion to change the street to LEED, 2nd by Meise.  MOTION CARRIED.


(c)   Discussion and possible action regarding selecting architectural and engineering design firms to interview for the development of a Green Technology Training & Enterprise Center.   President Ellenbolt asked if all the board members made their decisions on an architect firm.  Buchanan picked Avenue, HGA, Bray & EUA (Eppstein).  Meise picked Avenue for the least amount, but his #1 was Bray, then EUA.  Neuheisel picked Avenue, HGA and EUA.  Riek picked EUA,  Avenue and Bray.  Liegel picked EUA, Bray and Strang.  Jewell picked Bray, EUA and Strang and Ellenbolt picked Bray, EUA and Strang.  The top 3 were EUA, Bray and Avenue.  (EUA had 7 votes, Bray had 6 votes, Avenue had 4 votes, Strang had 3 votes and HGA had 2 votes)  President Ellenbolt stated that letters will be mailed out to all the companies that sent proposals to thank them for their applying.  The top 3 will be sent letters to schedule interview times.  The date will be November 9, 2009 starting at 6:30 p.m.  Kevin Kraemer stated that Bray is the best company for building a school.  President Ellenbolt thought to interview the 2 top companies, Riek stated she thought 3 should be interviewed including a local company,  Jewell and Meise agreed.  Meise made a motion to schedule interviews with Bray, EUA and Avenue, 2nd by Jewell.  MOTION CARRIED.

All questions for the interview is to be sent to the clerk for the meeting.  One or two people from the board to ask the questions.  The times for the interviews are EUA 6:30, Bray 7:30 and Avenue at 8:30.  There will be a 30 minute presentation, 15 minute question and answer and 15 minute board discussion per company.




Buchanan made a motion to adjourn, 2nd by Jewell.  MOTION CARRIED.  Adjourned at 7:48 p.m.













                                                                   Patricia Leifker, Clerk/Treasurer





Posted Agenda on October 26, 2009   Posted at:  Municipal Building, Post Office and The People’s Community Bank

Notified Home News and Baraboo News Republic via email:  October 26, 2009