Minutes: May 18, 2011 Special Mtg
A Special Meeting of the Board of Trustees of the
Others present: Dennis Alt; Ernest Floerke; Mercille Floerke; Duane Meise; Loren Thering; Officer Chuck Schreiber; and, Shawn Murphy, Green TTEC Director
Notice of this meeting, along with the agenda, was posted at the following locations in the
The purpose of this meeting was discussion and action regarding the Building Committee’s recommendation for a resolution with Parcel# 171 0237-00000; discussion and action regarding grant opportunities to create the Honey Creek recreational park; and, discussion and possible action regarding Resolution #2011-05 titled “Authorizing the Issuance of $2,410,000 General Obligation Promissory Notes and the Issuance and Sale of $2,410,000 Note Anticipation Notes in Anticipation Thereof,” a resolution to refinance the existing bond anticipation note.
The meeting was called to order by President Ring at
Trustee Cole Brunson informed the board that the Building Committee met Monday evening regarding a semi-trailer that is parked on the vacant lot on Oak Street owned by Duane Meise. The original decision by the board had given Meise until April 30, 2011 to clean the lot up. Meise has asked if it is acceptable to keep a semi-trailer there to house the tractor that maintains the lot. The Building Committee feels it is in the best interest of the Village if the semi-trailer is removed. Planting trees does not resolve the problem on the Nachreiner Avenue side. Ordinances are in place to protect the property owner. Semi-trailers should be in industrial parks and not in a residential area. Meise was concerned that the lot no long has significance. President Ring assured Meise that the board would work with him to find a purpose for the lot. Brunson motioned to disallow the continued storage of the semi-trailer on the lot. Gerber seconded. Roll Call Vote- Roll call vote: Ring – Yes; Box – Yes; Brunson – Yes; Ellenbolt – Yes; Gerber – Yes; Kraemer – Yes; Schluter – Yes. Motion carried. Meise was given 10 days to remove the semi-trailer from the lot. Officer Schreiber offered Meise as escort when he does move it since the semi-trailer is not licensed.
Tabled from the May 11, 2011 Regular Board meeting, Shawn Murphy discussed a Stewardship and Federal Recreational Trail grants funding 100% for trail construction in the Honey Creek recreational park. New estimates were given to the board as $87,550 for a paved trail including a bridge and $8,200 for a picnic site; totalling $95,750.
The Federal Recreational Trail grant is a $45,000 maximum and the Stewardship grant is unlimited. The current estimate leaves the Village with an amount due of $5,570. The proposal would have to be modified to keep the cost down or in-kind donations would need to be found. However, the estimate is high.
Murphy discussed the trail with The Kraemer Company. They are very supportive of this proposal and offered an easement or a transfer of property. This is located in the floodplain and that negates insurance coverage for any damage caused by flooding. Other natural disasters would be covered. If both grants were obtained, the Village would have 30-60 days to agree on parameters and then sign the agreement. At that point, the work has to be completed within one year. The grants are very competitive, we are not guaranteed.
The trail needs to be a minimum of 10 feet to include bicycles. Cost to submit the grant includes Shawn’s time and less than $500 for consulting with an engineer. Trustee Box would like to see an estimate of what it would cost to maintain this area in the future. There would be no mowing cost due to natural grass coverage. The Village would not plow it in the winter. There is the possibility of people asking it to be plowed in the winter. Asphalt replacement cost would occur in 20-30 years.
This trail would be an advantage to the Village’s downtown because of the access. Officer Schreiber has observed lots of walkers and runners and feels it would be used constantly. Trustee Ellenbolt will obtain donations for the $500 if needed.
Schluter motioned to proceed in applying for the Stewardship Grant and the Federal Recreational Trail grants. Ellenbolt seconded. Roll Call Vote- Roll call vote: Ring – Yes; Box – No; Brunson – Yes; Ellenbolt – Yes; Gerber – Yes; Kraemer – Yes; Schluter – Yes. Motion carried.
The Village needs to refinance the current construction loan for Green TTEC and the Honey Creek Business Park that has a deadline of July 19, 2011. This refinance would extend the deadline out to July 19, 2012. Schluter motioned to approve Resolution 2011-05 “Authorizing the Issuance of $2,410,000 General Obligation Promissory Notes and the Issuance and Sale of $2,410,000 Note Anticipation Notes in Anticipation Thereof.” Ellenbolt seconded. Roll Call Vote- Roll call vote: Ring – Yes; Box – Yes; Brunson – Yes; Ellenbolt – Yes; Gerber – Yes; Kraemer – Yes; Schluter – Yes. Motion carried.
Duane Meise informed the board that the annual Memorial Day service at the Veteran’s Memorial Park will need to close Main Street during the ceremony. Meise will coordinate with the Sauk County Sheriff’s Department and the Plain Police Department.
Connie Price will be the representative on the Elementary School Consolidation Committee for River Valley. She will have voting rights and will report back to the Village Board.
Box motioned to adjourn the meeting at 8:50 p.m. Gerber seconded. Motion carried.
Sheila Tafs
Clerk/Treasurer