Minutes: January 10, 2007

Village of Plain

Village Board Proceedings of January 10, 2007



The Regular Monthly meeting of the Board of Trustees of the Village of Plain was held at the Municipal Building on January 10, 2007.  The following members were present: William Gruber, President; David Buchanan; Gary Leeck; James Liegel; and, Harold Murry, Trustees. Trustees Kevin Kraemer and Philip Studnicka were absent.


Others present: Maureen Palmer, representing the Home News; Tom Meyer, Chief of Police; Nick Ruhland, Public Works Director.


Notice of this meeting, along with the agenda, was posted at the following locations in the Village of Plain: the Municipal Building; the Plain Post Office; and, The Peoples Community Bank on Monday, January 8, 2007.  Notice was faxed to the Home News and the Baraboo News Republic on the same date.


The meeting was called to order by President Gruber at 7:31 p.m.


Murry motioned to approve the minutes of the December 13, 2006 regular meeting.  This was seconded by Liegel, and the motion carried unanimously. 



Public Works Department Report


Nick Ruhland presented estimates to the board for an Analytical Balance that needs replacement at the Wastewater Treatment Plant. This unit is over 20 years old.  A loner is being used currently. This expense would be covered under the Sewer Replacement Fund.  The unit needed would be the smallest model.  The cost for that balance is $2,175.00.  This includes delivery and calibrating the unit, which is required.  Ruhland recommended to purchase this device through the Sewer Replacement Fund.  Liegel motioned to make this purchase and not to exceed $2,175.00. This was seconded by Leeck, and then carried unanimously. 


The boiler that heats the anaerobic digester has cracked and needs to be replaced.  It has required constant maintenance attention since it’s installation in 1996 because it was not sized properly. General Engineering is researching the issue so the proper boiler can be installed this time. Ruhland is waiting on their response.


The flow meter which registers the amount of waste coming into the plant has malfunctioned and needs to be replaced or repaired.  L.W. Allen is investigating what needs to be done.  Both the boiler and the flow meter will be covered under the Sewer Replacement Fund.



Police Department Report


Chief Meyer presented the Case Report for December.  In 2006 there were 211 incidents.  In December, Chief Meyer participated in Kops for Kids.  Food and gifts were delivered to five families in the Village of Plain.  Also, Chief Meyer partook in a job shadow program with River Valley Middle School.  A student spent the day with him.  Plain Elementary is being visited by Chief Meyer at least once a day.  The mileage on the 2001 Police squad car on December 31st was 59,341.



Committee Reports



Streets - Studnicka


Streets Committee Report was presented by Leeck in Studnicka’s absence.  Bids will be needed for the sidewalk reconstruction on the South side of Oak Street.  An engineering firm will not be hired for this project.  This project is estimated to cost $23,220.00, excluding saw cuts, blacktop and the sod.  Trustee Buchanan suggested requiring bond rates with the bids.


Private Work preformed by the Public Works Department is currently set at $25.00 per hour for one man and one machine.  The Streets Committee made a recommendation to the board to raise this rate to $75.00 per hour.  Liegel motioned to change the rate from $25.00 to $75.00. This was seconded by Buchanan, and then carried unanimously. 


The purchase of quick coupler pallet forks for the John Deere End Loader was also discussed by the Streets Committee.  This purchase was requested in the 2007 budget, but the Finance Committee cut amounts from all areas and targeted this purchase as a cut for the Streets Committee.  These fork tines could hold a man basket which is needed for safety issues.  The man basket is used for tree trimming in the park and on the golf course and around the holidays.  Brush hauling will also be made easier.  The Streets Construction budget is over budget this year as a savings for the 2008 project.  The Streets Committee would like to use these excess funds to purchase the fork tines.  The cost of the fork tines would be $3,050.00.  Leeck motioned to purchase the quick coupler pallet forks from Brooks Tractor for $3,050.00.  This was seconded by Buchanan, and then carried unanimously.


Public Works would like to purchase two reflective, three-season coats.  The vests they currently have do not fit over winter attire.  The cost is $300.00 for 2 coats.  Ruhland said the use of these coats would mostly be for the Water Utility.  Water funds should pay for this purchase.  Buchanan motioned to purchase the two coats.  Liegel seconded the motion, and it carried unanimously.




Water & Sewer and Cable TV - Liegel


No Cable TV report.


Water Pumpage for December:


Well No. 1:      299,400

            Well No. 2:   1,368,500


Total for December: 1,667,900 gallons, which was 325,100 gallons less than last year.


Two bacteria samples were sent to the State Lab.  Both tested safe.


            Monthly fluoride average: 1.11 p.p.m.



Wastewater Report for December:


            Influent Monthly Average B.O.D.:  237 mg/l

            Effluent Monthly Average B.O.D.:    10 Limit: 15 mg/l


            Influent Monthly Average T.S.S.:    176 mg/l

            Effluent Monthly Average T.S.S.:   9     Limit: 20 mg/l


Weekly Average Nitrogen Ammonia: 0.551 mg/l           Limit:   6.0 mg/l


            Total gallons treated: 2,133,500



Building & Swimming Pool - Buchanan


No building permits were issued since the last meeting.


The Pool Committee will meet towards the end of the month.  Buchanan talked to the Village’s insurance company and they wouldn’t have a problem insuring the diving board if a variance was issued from the State Building Commission.  This issue will be discussed at the next Pool Committee meeting.  Westbrook Engineering has volunteered to represent the Village in obtaining the variance from the state. 



Finance & Ordinance – Kraemer


No Finance Committee Report.


No Ordinance Committee Report.



Police & Library Liaison - Leeck


The library’s circulation was up 11% in November from November of 2005.  Circulation topped 30,000 in 2006.  An upcoming event for flower bulbs will take place on January 13, 2007.  Maureen will be the Chairperson for Link Director’s Council which meets six times a year.  The Friends will not have anything at the Art Fair in 2007.


An estimate for complete numbers for the Police squad car purchase was presented to the board.  The cost of the 2007 Chevrolet Impala is $19,990.00.  Low end trade-in value for the 2001 Police Squad would be $2,000.00.  The equipment change over cost is estimated to be $690.00.  This would consist of lights, radar, computer, prisoner screen, radio equipment and the rear seat.  The graphics on the exterior of the car is estimated to be $776.25.  The final cost of the car would be $19,366.25.  The Police Vehicle Sinking Fund CD maturity amount arrived this week.  That value is $21,586.26.  This would leave $2,220.01 excess funds.  The new vehicle would come with a 5 year/100,000 mile powertrain warranty.  For an additional two years would cost $3,000.00.  The extra two year warranty is not necessary.  Selling the car outright would not be worth the effort.  Murry motioned to purchase the new squad car.  Buchanan seconded the motion, and it carried unanimously.  Buchanan then motioned to roll over the excess funds of $2,220.01 into a new Police Vehicle Sinking Fund.  This was seconded by Murry, and then carried with Trustee Liegel voting no. 



Parks & Golf Course - Murry


No Parks Committee report.


No Golf Course Committee report.



Other Business


A preliminary Developer’s Agreement created by General Engineering was distributed to the board.  The board should review the document and meet at a later date to discuss it.  The Village Attorney will be asked to review it when the board has made the necessary changes. 


Buchanan indicated that there is a proper zoning change procedure to follow in the Village ordinances.  He believes that Jeff Nachreiner’s property is not zoned correctly for his intended remodel discussed at last month’s board meeting.  Buchanan believes that Nachreiner should be contacted and asked to rezone his property.  There are five other properties in the village that are also zoned Commercial District that have commercial and residential units in the same building.  Buchanan feels that these buildings are not properly zoned as well.  Buchanan motioned to send Jeff Nachreiner a letter asking him to follow proper zoning procedure and rezone his Commercial building to a Multi-Zoned Commercial and Multi-Family Residential District.  This was seconded by Leeck, and it carried unanimously. 


Murry stated that the Village is lax in terms of personnel policies.  This is a good time for a general review of these policies.  Murry motioned to establish a committee to review the adequacy of Village personnel policies and procedures.  This was seconded by Buchanan, and carried unanimously.  Murry requested that the Village President appoint someone to work with him on the project.  Trustees Liegel and Buchanan volunteered for the committee and President Gruber appointed both Trustees to the committee along with Trustee Murry.


Leeck motioned to grant approval for operator’s licenses for David L. Breunig for the period ending June 30, 2007 and was seconded by Liegel.  The motion carried unanimously.





The Department of Natural Resources sent the Village a letter in response to an application for a low interest loan that may have been able to be used for the TIF District.  The Village’s median household income is too high to be eligible for this loan. 


The Caucus is scheduled for Wednesday, January 17, 2007 at 7:00 p.m.


The TIF boundaries have changed.  Two parcels have been excluded because of boundary issues.  Excluding the problem parcels would eliminate starting the process all over again.  General Engineering is reviewing sewer line placement considering this new change.



Review and Audit of Invoices:


Murry motioned to pay Voucher #8930 payable to Nachreiner Plumbing in the amount of $112.40 from the Sewer Parts Replacement Fund.  This was seconded by Liegel, and then carried unanimously.


A motion to pay the monthly invoices as presented was made by Buchanan.  Murry seconded, and then the motion carried unanimously.


General Fund:             $355,402.19                              Water Utility:           $17,689.94

Library Fund:              $   4,067.02                               Sewer Department:  $16,128.43

Debt Services:              $   9,090.51                             Golf Course:             $ 2,176.33


Wages and Reimbursements: $13,585.52


Buchanan motioned to adjourn at 9:03 p.m.  This was seconded by Liegel, and then the motion carried unanimously.



Sheila Tafs