Minutes: August 9, 2006

The Regular Monthly meeting of the Board of Trustees of the Village of Plain was held at the Municipal Building on August 9, 2006.  The following members were present: William Gruber, President; David Buchanan; Kevin Kraemer; Gary Leeck; James Liegel; and, Harold Murry, Trustees. Trustee Philip Studnicka was absent.


Others present: Don McDougal of the Home News; Tom Meyer, Chief of Police; and, Nick Ruhland, Public Works Director.


Notice of this meeting, along with the agenda, was posted at the following locations in the Village of Plain: the Municipal Building; the Plain Post Office; and, The Peoples Community Bank on Monday, August 7, 2006.  Notice was faxed to the Home News and the Baraboo News Republic on the same date. 


The meeting was called to order by President Gruber at 7:32 p.m. 


Murry motioned to approve the minutes of the July 12, 2006 Regular meeting. Liegel seconded the motion, and it carried unanimously.



Public Works Department Report 


Nick Ruhland reported that slurry sealing has been completed on Crestwood Drive, Meadow Lane, Westbrook Drive, Fairway Circle and St. Luke’s Avenue.  Some reconstruction was done on parts of Crestwood Drive. The street work on Westbrook Drive only has binder on it.  The reason it is still in that condition is because of soft areas. Scott Construction decided they wanted it to sit for awhile before completion.  It will be finished when they get back in this area.


The pavilion staining still has not been completed by Sorom Painting.  He will do it as soon as time permits.


There have been more problems with the John Deere 1420 rider.  It has been over-heating.  The bill has not yet been received for that repair.


There are still problems with the street light at the corner of Wildwood Drive and Meadow Lane.  The wire was frayed underneath Dave Buchanan’s driveway. Service Electric worked on it today, with any luck it is fixed.



Police Department Report


Chief Meyer presented the Case Report for July.  A certificate of appreciation was received from the Wisconsin Department of Transportation for participation in the “Click It or Ticket” program this year. 



Committee Reports


Streets - Studnicka


No Report



Water & Sewer and Cable TV Contact  - Liegel


Water Pumpage for July:


Well No. 1:      537,200

            Well No. 2:   2,056,400


Total for July: 2,593,600 gallons, which was 742,880 gallons less than last year.


            Two bacteria samples were sent to the State Lab.  Both tested safe.


            Monthly fluoride average: 1.06 p.p.m.


Wastewater Report for July:


            Influent Monthly Average B.O.D.:  203 mg/l

            Effluent Monthly Average B.O.D.:    9   Limit: 15 mg/l


            Influent Monthly Average T.S.S.:    197 mg/l

            Effluent Monthly Average T.S.S.:   12  Limit: 20 mg/l


Weekly Average Nitrogen Ammonia: 0.143 mg/l           Limit:   3.0 mg/l


            Total gallons treated: 1,746,200


The flow meter was calibrated last week.  Waste water flows into the plant were recording progressively lower as the month went on.


No Cable TV report.



Building & Swimming Pool - Buchanan


Building permits #06-08 & #06-09 were issued for electrical work at 775 Park Avenue and 795 Park Avenue. Also, building permit #06-10 was issued for a detached garage at 1290 St. Luke’s Avenue. 


The Pool Committee will be convening for an end of season meeting in a few weeks. Buchanan has been in contact with Miller & Associates, the business in which the red benches were purchased from, regarding a patio table and chair set.  The price range for a set is approximately $500-$800.  There was concern about storage on a one piece table/chair combo.  It was decided that a cover can be put over it during the winter months and stored outdoors.  The Pool Committee can make the final decision on what style they want.  The pool budget needs to be evaluated for the reason that it is first priority to purchase a new diving board.



Finance & Ordinance – Kraemer


The Finance Committee will be meeting soon to discuss the budget.  The 2006 budget will be reviewed.  The 2007 budget process will be started.  A 3% cost of living increase is suggested to Committee chairs for employee wages.  An overall 2% budget increase is the Finance Committee’s recommendation. 


Kraemer read Ordinance Number 153-06, amending Section 1 of Chapter 8 “Municipal Utilities” to include language for removal of sidewalks. Buchanan motioned to adopt Ordinance 153-06. This was seconded by Murry, and then carried unanimously. Kraemer next read Ordinance Number 154-06, amending Section 9 of Chapter 9 “Municipal Utilities” to change Building Inspector language to the Chief of Police or other Village law enforcement agent as the enforcer of the ordinance. Leeck motioned to adopt Ordinance 154-06. This was seconded by Buchanan, and then carried unanimously.




Police & Library Liaison - Leeck


No Police Committee Report.



Leeck summarized activities of the library for last month.  A 17 % increase in circulation in June from June of 2005.  The theme for the 2007 Summer Library Program will be “Get a Clue, It’s Your Library.”  All federal forms are available on www.forms.gov.



Parks & Golf Course - Murry


The Golf Course Committee met to discuss maintenance projects for fall.  1) Grind out tree stumps, cost approximately $500.  2) Correct a water problem on #1, with volunteer labor should only cost $100 or less.  3) A creation of a tee for women on #6, should cost $100 or less.  4) Get rid of a ditch on #8, costing approximately $1,000.  5) Change in the cart path behind the #5 green.  6) Drainage tile near #7 green.  Also, Nick suggested a thank you should be put in the paper for Westbrook Associated Engineers for the donation of services for the Par 3 distance markers and Dave Pronold for donating the distance markers.


The Parks Committee met to talk about an invoice in the amount of $676.00 received for baseball jerseys and hats purchased that were not approved or budgeted for by the Village.  The committee recommends paying $96.00 for the hats, which were a budgeted item.  Murry motioned to approve paying for the purchase of the hats.  Liegel seconded the motion and it carried unanimously.  Murry then motioned that the remaining balance of $580.00 be reissued by the vendor to the individual who purchased the jerseys. Leeck seconded the motion and it carried unanimously. 



Other Business


The board discussed the idea of charging a fee for the disposal of appliances containing freon.  Buchanan expressed concern that if a fee was charged, residents may not dispose of the appliance properly.  Kraemer argued that the concept behind not charging a fee is that everyone will use the benefit at some point.  The board agreed to leave the no charge ruling as is.


Leeck motioned to grant approval for operator’s licenses for Emily Radue and Tracy Erke for the period ending June 30, 2007 and was seconded by Kraemer.  The motion carried unanimously. 


Buchanan explored the idea of developing a village website.  He spoke to a company that specialized in municipalities regarding pricing and services.  It was suggested to check into local experts and see what they would have to offer.  The board agreed to have Liegel and Buchanan research this further.


Buchanan discussed establishing a Village Beautification Committee.  Ideas such as planters, decorative lighting, and new welcome signs have been suggested.  It was contemplated if this inspiration would already be part of the Smart Growth initiative.  This suggestion was tabled until the results of the Smart Growth survey become available.


Construction was inquired about regarding the newly established TIF District.  Construction should begin in the spring.  Soil testing has presented setbacks for the Kraemer Brothers building site.





President Gruber requested that an estimate for the 1250 Cedar Street sidewalk be obtained so the Village can inform the homeowner of how much it will cost if the Village hires a contractor.


Norm Liegel asked for a “No Thru Traffic” sign in the alley behind his Nachreiner Avenue home.  There will be no action taken at this time.


The Clerk/Treasurer distributed new Ordinance Books to the Board.


A concern for some business recycling was brought up.  Peterson Sanitation should be contacted, and invited to the next board meeting to help correct the problem.



Review and Audit of Invoices: 


A motion to pay the monthly invoices as presented was made by Murry.  Liegel seconded, and then the motion carried unanimously.


General Fund:             $83,438.72                                Water Utility:          $ 2,892.03

Library Fund:              $  2,126.32                                Sewer Department: $ 1,993.56

                                                                                    Golf Course:        $142,194.60



Wages and Reimbursements: $22,129.30


Kraemer motioned to adjourn at 9:14 p.m.  This was seconded by Leeck, and then the motion carried unanimously.