Minutes: January 13, 2010

Village of Plain

Village Board Proceedings of January 13, 2010



The Regular Monthly meeting of the Board of Trustees of the Village of Plain was held at the Municipal Building on January 13, 2010. The meeting was called to order by President Ellenbolt at 8:05 p.m.


Roll Call: Raymond Ellenbolt, President; David Buchanan; Robert Jewell; James Liegel; Duane Meise; Robert Neuheisel; and, Merry Lynn Riek, Trustees.


Others present: Ron Ruhland; Gary Ilminen of the Home News; Chief Kevin Wilkins; Officer Chuck Schreiber; and, Nick Ruhland.


Notice of this meeting, along with the agenda, was posted at the following locations in the Village of Plain: the Municipal Building; the Plain Post Office; and, The Peoples Community Bank on Monday, January 11, 2010.  Notice was emailed to the Home News and the Baraboo News Republic on the same date.


Meise then motioned to approve minutes from the December 9, 2009 Regular Board meeting. This was seconded by Buchanan and carried unanimously.


Wayne Jarrett was present to address the board regarding a revised proposal for Peterson Sanitation, Inc. A new proposal was presented because of the landfill fees imposed by the state. Jarrett left commercial rates alone. The residential rate will increase to $9.25 for 2010. He is trying to keep costs down. He was the low bidder at North Freedom with a bid of $9.75. Liegel motioned to accept Peterson Sanitation’s bid. It was seconded by Neuheisel and carried unanimously.


Ron Ruhland was present to address the board regarding his taxes increasing by $1,300. Ellenbolt explained the process of Open Book and Board of Review. The Statutes say that he has to prove the assessor wrong. Ruhland pointed out Marty Kraemer being under assessed. Mike Ring and Tom Kraemer, who have comparable homes to himself, and they pay $2,000 less than he pays. Ruhland believes everyone needs to pay their fair share and that is not happening. The Assessor needs to be addressed in May.



Police Department Report


Chief Kevin Wilkins presented the Police Department’s year end report. During the eight months of 2009 that the Spring Green Police Department had been contract there have been 1,085 hours. Speeding is number one issue. Chief Wilkins would like to see the Village of Plain join Spring Green’s Municipal Court. An Ordinance would need to be adopted to make the change. He is also reviewing cost sharing. The county is taking less criminal cases so they will give cases back to the municipality for more minor violations. Plain’s reporting software is working OK. Chief Wilkins is examining the possibility of the Village of Plain buying into Spring Green’s software as a satellite office. Lin Gunderson obtained portable and mobile radios for the Village of Plain through a grant. They will install it in the Plain squad car. The Plain Police Department will then be compatible with requirements for 2013. A digital audio recorder is also wanted, as well as a handheld radar unit and a digital camera. The Chief needs to review the policies and procedures handbook. Officers continued training, will be cost shared. Everything has been working great. The community is welcoming. Chief Wilkins supports a program set forth by the Sauk County Emergency Management called Nixle. It is no cost to anyone. It gets notices out to residents. They do not sell information and they do not advertise through the system. He would like to see Plain involved. 



Public Works Department Report


The pavilion does not have CertainTeed shingles, so are not under warranty. The manufacturer is unknown.



Committee Reports


Building & Swimming Pool – Buchanan


The Pool Committee will be scheduling a meeting. They will discuss dissolving of Plain Swim Team. The participation is slowly dying.


No Building Committee report.



Police – Meise


No Police Committee report



Golf & Parks & Emergency Government – Neuheisel


The Parks Committee will be scheduling a meeting


The Golf Course Committee did meet earlier in the evening. They discussed equipment. There is a mower that needs to be upgraded. With the purchase of the new mower, the existing greens mower will become the tee mower and verticutter. The equipment is getting old. The trade in will be the Toro 3000, the current tee mower. The cost is $25,309 with the municipal discount. The plan is to it take out of the golf savings. The Golf Course Committee recommends purchasing it. There really is no choice. Neuheisel motioned to purchase the mower. Meise seconded the motion and it carried unanimously.


Delbert Meise is looking into the possibility of the clubhouse being open for longer hours. He is going to go back to the American Legion to discuss. The Village needs more control so the golf course can be profitable.


A clean-up day will happen in the spring again.



Finance & Library Liaison – Riek


No Finance Committee report.


The Library board met.



Water & Sewer - Liegel


Water Pumpage for December:


Well No. 1:      484,000

            Well No. 2:   1,615,000


Total for December: 2,099,000 gallons, which was 385,000 gallons less than last year.


Two bacteria samples were sent to the State Lab. Both samples tested safe.


            Monthly fluoride average: 1.03 p.p.m.


Wastewater Report for December:


            Influent Monthly Average B.O.D.:    194 mg/l

            Effluent Monthly Average B.O.D.:    9          Limit: 15 mg/l


            Influent Monthly Average T.S.S.:      219 mg/l

            Effluent Monthly Average T.S.S.:      11        Limit: 20 mg/l


Monthly Average Nitrogen Ammonia: .665 mg/l      

Limit: 20.0 mg/l Monthly

                        29.0 mg/l Daily


            Total gallons treated: 2,273,100



Streets & Ordinance – Jewell


The Streets Committee needs to meet to see if anything can be done this year.


The Ordinance Committee needs to meet soon.



Development & Planning and Green TTEC Advisory – Ellenbolt


Everything is on hold until we have word from the EDA.



Other Business


The Fire Department wants to install a showcase cabinet to display items. It will be a homemade case. It will not be attached to the building. It will be similar to the one that is up there now. Riek motioned to approve it as long as the Village board can see a drawing before it is put up. Jewell seconded the motion and it carried with Neuheisel abstaining.


Resolution 2010-01 was discussed which is a resolution to oppose DOR County Assessment Proposal. This resolution was signed by all seven board members


Jewell read the first reading of Ordinance 163-10, an Ordinance removing the requirement of the Park Commissioner to also hold the position of the Golf Course Commissioner.


Jewell read the first reading of Ordinance 164-10, an Ordinance requiring the Village to pay 100% of initial sidewalk unless in a development.





No Correspondence.



Review and Audit of Invoices:


A motion to pay the monthly invoices as presented was made by Meise. Jewell seconded, and the motion carried unanimously.


General Fund 


Water Utility


Library Fund      


Sewer Department


Debt Services


Golf Course


Wage Reimbursements:



Meise motioned to adjourn to at 9:30 p.m. This was seconded by Neuheisel and carried unanimously.






Sheila Tafs