Fees for Records Requests



The Village of Plain uses the rates established by the Board of Trustees to determine charges for copies of public records. At the discretion of the staff member responding to a request, fees may be waived when there are a minimal number of responsive documents. 

If the cost of the request is expected to exceed $5.00 per State Statute 19.35(3)(f), a staff member will send an “estimate letter” to the requestor. The cost letter includes an itemized statement of any copying, personnel or mailing charges that will be incurred in fulfilling the request. Once the requestor confirms that he or she agrees to the estimated costs, a staff member will begin compiling the records. If a requestor does not respond to a cost letter within ten (10) days, the file will be closed. The requestor will be required to make payment before any records are copied.


Common charges include:

Paper – single sided, black & white, standard size 8.5x11

$0.25 / page

Oversize paper, not including maps and photographs

$0.50 / page

Mailing Charges

Exact Postage


Labor Charges:

Personnel time for locating, compiling and reproducing records

$40.00 / hr